A-3

PLANNING, SCHEDULING, SECTION: A-3.10 MONITORING & CONTROL SYSTEM 6838-8-2744-1003 Rev. 0 (PLNG & SCH) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL Page 1 of 13 PROJECT, VISAKHAPATNAM

PROJECT PLANNING, SCHEDULING, MONITORING & CONTROL SYSTEM UNDERGROUND CIVIL WORKS

0

04.04.2007

ISSUED FOR BIDS

RDR

VKS

SKM

Rev. No

Date

Purpose

Prepared by

Checked by

Approved by

Format No. EIL-1641-1924 Rev.1

Copyright EIL – All rights reserved

PLANNING, SCHEDULING, SECTION: A-3.10 MONITORING & CONTROL SYSTEM 6838-8-2744-1003 Rev. 0 (PLNG & SCH) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL Page 2 of 13 PROJECT, VISAKHAPATNAM

CONTENTS CLAUSE NO.

DESCRIPTION

SHEET NO.

1.0

INTRODUCTION

3

2.0

DEFINITIONS

3

3.0

ABBREVIATIONS

3

4.0

DOCUMENTS ALONG WITH BID

4

5.0

AFTER AWARD OF WORK

4

6.0

PROJECT SCHEDULES

5

7.0

UPDATION OF PROJECT SCHEDULES

8

8.0

REVIEW MEETINGS

9

9.0

PROGRESS REPORTING

10

10.0 BULK MATERIAL CONTROL

11

11.0 PLANNING PACKAGE

12

12.0 CONTROL ROOM DISPLAY

12

13.0 SOFTWARE PACKAGES

13

14.0 PROVISION OF COMPUTER FACILITIES

13

ATTACHMENTS I II III IV

PROJECT SCHEDULE HIERARCHY ( 1 Sheet) WORK BREAK DOWN STRUCTURE ( 1 Sheet) MONTHLY PROGRESS REPORT ( 32 sheets) FLOW OF DOCUMENTS (3 sheets)

Format No. EIL-1641-1924 Rev.1

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PLANNING, SCHEDULING, SECTION: A-3.10 MONITORING & CONTROL SYSTEM 6838-8-2744-1003 Rev. 0 (PLNG & SCH) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL Page 3 of 13 PROJECT, VISAKHAPATNAM

1.0

INTRODUCTION To ensure timely completion, the Contractor shall establish and maintain an effective Planning, Scheduling, Monitoring and Control system, including mobilization of required number of professionally qualified and experienced Planning Engineers for design office and construction site. The system shall be capable of accurate and timely prediction of trend, evolution of adequate preventive actions for likely slippages, and formulation of suitable catch-up schedule for delays, if any, that have occurred. Planning, scheduling, progress reporting/monitoring and control system attached herewith is for a typical contract, comprising residual basic engineering, detail engineering, ordering, manufacturing/delivery, sub-contracting, construction, precommissioning & commissioning etc. as scope of work. Contractor based on the above procedure, is required to develop the planning, scheduling, reporting/ monitoring and control system which will cater to the specific scope of work defined in the ITB document for this contract. Schedules, reports and documents to be prepared and submitted by the Contractor for review of OWNER/ Project Management Consultant (PMC) at various stages and details of meetings to be held are described here.

2.0

DEFINITIONS Work Breakdown Structure (WBS) Work Breakdown Structure is a diagram that depicts various units in a project and each unit is detailed with work items/equipments and major workloads. Design Office Where Residual Basic Engineering, Detailed engineering, procurement activities for the contract are performed by Contractor. Functions Function means basic components of the projects e.g. engineering, ordering, manufacturing & delivery and construction. Each function is divided into various disciplines. In case of engineering, various disciplines are architecture, civil, structure, piping etc.

3.0

ABBREVIATIONS PMC MR AFC WBS UOM PR

-

Format No. EIL-1641-1924 Rev.1

Project Management Consultant Material Requisition Approved for Construction Work Breakdown Structure Unit of measurement Purchase Requisition

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PLANNING, SCHEDULING, SECTION: A-3.10 MONITORING & CONTROL SYSTEM 6838-8-2744-1003 Rev. 0 (PLNG & SCH) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL Page 4 of 13 PROJECT, VISAKHAPATNAM

4.0

DOCUMENTS ALONG WITH BID The bidder shall submit following documents along with the bid: a) Proposed Overall Project Schedule in network form showing details of all units. b) Write up on Project Planning, Scheduling, Monitoring and Control system (proposed). c) Organizational set up for Planning, Scheduling, Monitoring & Control at Contractor’s Design Office and Site Office. d) Progress Measurement Methodology with details such as weightages, milestones, frequency etc. e) Project execution methodology. f) Function wise Resource Deployment Schedule (manpower & construction equipment). g) Softwares to be used for planning and material control. h) Statement confirming compliance to the “Planning, Scheduling, Monitoring and Control System” requirements regarding contents of the documents to be submitted to OWNER/PMC.

5.0

AFTER AWARD OF WORK

5.1

90 DAYS FRONT END SCHEDULE The Contractor shall prepare and submit a detailed 90 days front-end schedule within one week of award. Pending finalisation of functional schedules, this schedule shall be the basis of monitoring of front-end activities. The schedule shall cover all activities to be carried out during initial 90 days period of the contract. The schedule shall be reviewed in the kick-off meeting.

5.2

KICK OFF MEETING A Kick Off Meeting shall be organised within two weeks of award of contract. The meeting shall be attended by OWNER’s and PMC’s representatives. During the meeting the following with respect to Planning, Scheduling, Monitoring and Control system shall be discussed and finalized, 1. 2. 3. 4. 5. 6. 7. 8. 9.

Planning deliverables required for Project Monitoring and Control. Work Breakdown Structure for Project Schedules, organisation and level of detailing for Overall Project Schedule and Functional Schedules. Procedure for Project Planning, Scheduling, Monitoring & Control system including all reporting formats. Progress Measurement Methodology and Unit, Function, Discipline, and Deliverable wise weightage breakdown. List of engineering deliverables with indicative schedule for submission. List of unit wise milestones to be included in the network, in addition to milestones specified in the Contract, if any (the number of milestones shall be at least 2 to 3 per unit per month). List of critical equipment and materials for the fortnightly expediting report to be issued by the Contractor. Procedure for Bulk material control. Cut off dates, distribution list with number of copies and Project calendar indicating submission of various planning documents and revisions.

Format No. EIL-1641-1924 Rev.1

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PLANNING, SCHEDULING, SECTION: A-3.10 MONITORING & CONTROL SYSTEM 6838-8-2744-1003 Rev. 0 (PLNG & SCH) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL Page 5 of 13 PROJECT, VISAKHAPATNAM

10. 5.3

Any other document as required. PROGRESS MEASUREMENT METHODOLOGY The Contractor shall submit during Kick-off Meeting, the detailed methodology of progress measurement of Residual Basic Engineering, Detailed Engineering, Ordering, Manufacturing & Delivery, Sub-contracting, Construction and Commissioning for review by OWNER/PMC. Contractor shall also furnish the methodology of progress measurement for sub-contracted packages such as DM plant, Cooling tower etc. and integration of the same with the overall progress. During the Kick Off meeting, OWNER/PMC shall specify weighted values to be used for the following:a) b) c)

Unit wise within the package, if applicable. Function wise within each unit. Milestone weightage within each deliverable.

Effort based weighted values for the following, along with the basis of their derivation, shall be submitted by Contractor for review by OWNER/PMC, and the comments if any shall be incorporated by Contractor before submission of functional schedules that use these weighted values as the basis: a) b)

Discipline wise within each function. Deliverable level weightage Percentage.

Progress figures at Unit / Function / Discipline level shall be summarized from deliverable level and indicated in the functional schedules. 6.0

PROJECT SCHEDULES Following schedules shall be prepared and submitted by Contractor to OWNER/PMC for approval. A hierarchy of all schedules to be generated by Contractor is shown in Attachment – I.

6.1

OVERALL PROJECT SCHEDULE Contractor shall submit within three weeks of award an network based overall project schedule (unit wise) on time scale in ‘AO’ size, for all units in the package and all functions of the work along with a Work Breakdown Structure indicating unit wise workload (sample format as Attachment - II). The schedule shall highlight interface activities in the scope of OWNER/PMC and clearly reflect strategies and philosophy of execution. Major milestones for each unit shall be depicted at the beginning of the network. The project schedule shall be developed for contractual duration. Grace period, if any as per contract shall not be considered for schedule. The schedule shall be reviewed by OWNER/PMC and the comments if any shall be incorporated and the schedule shall be issued for implementation within one week from the receipt of comments.

Format No. EIL-1641-1924 Rev.1

Copyright EIL – All rights reserved

PLANNING, SCHEDULING, SECTION: A-3.10 MONITORING & CONTROL SYSTEM 6838-8-2744-1003 Rev. 0 (PLNG & SCH) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL Page 6 of 13 PROJECT, VISAKHAPATNAM

6.2

FUNCTIONAL SCHEDULES Contractor shall prepare resource based detailed Unit wise functional schedules for all functions in bar chart form in line with overall project schedule for monitoring and control. Contractor shall submit the same within six weeks of award for review. Unit wise “S” curves for schedule progress shall also be submitted along with the functional schedules. The schedule shall be reviewed by OWNER/PMC and comments, if any, shall be incorporated and issued for implementation within one week from receipt of comments. The Schedule “S” curves shall remain firm during the execution of the project. Contractor shall also ensure preparation, submission and updation of all functional schedules as described herein for all sub contracted packages like Heaters, DM Plant, WWTP, Cooling Tower, Nitrogen Plant etc.

6.2.1

Residual Basic Engineering Schedule Contractor shall submit a unit wise schedule for all Residual Basic Engineering Activities like finalisation including updation (incorporating vendor data) of P&IDs for process units and utilities & offsites, release of line schedules, finalisation of process data sheets for equipment etc. as per page 14 of Attachment - III.

6.2.2

Detailed Engineering Schedule The Contractor shall submit a Unit wise schedule of all engineering deliverable/documents such as AFC drawings, Isometrics, Specifications, Tender inputs/Tender drawings, Material Requisition, Purchase Requisition, Design calculations etc. as per page 14 of Attachment - III.

6.2.3

Ordering Schedule The Contractor shall submit a Unit wise schedule for all ordering activities as per page 17of Attachment - III. This shall include all MRs listed in Engineering Schedule.

6.2.4

Manufacturing & Delivery Schedule The Contractor shall submit a Unit wise schedule for all Manufacturing & Delivery activities as per page 21 of Attachment - III. These shall include all orders listed in the Ordering Schedule. The progress at Function/Unit level shall be summarized considering weighted values of tagged items and bulk material to report overall Manufacturing and Delivery progress. Contractor shall also submit along with Weekly Progress Report, status of drawings and documents for all vendors on whom orders have been placed, as per page 15 of Attachment - III. In addition to the above, for critical items as mutually agreed between Contractor and OWNER/PMC, Contractor shall ensure that vendor prepares and updates logical network for Manufacturing & Delivery and submit the same on weekly / monthly basis to OWNER/PMC if asked for.

Format No. EIL-1641-1924 Rev.1

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PLANNING, SCHEDULING, SECTION: A-3.10 MONITORING & CONTROL SYSTEM 6838-8-2744-1003 Rev. 0 (PLNG & SCH) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL Page 7 of 13 PROJECT, VISAKHAPATNAM

6.2.5

Sub-contracting Schedule The Contractor shall submit a Unit wise schedule for all Sub-contracting activities as per page 22 of Attachment - III. This shall include all tenders envisaged for the Project.

6.2.6

CONSTRUCTION SCHEDULE The Contractor shall prepare and submit a Detailed Construction Schedule (Network) unit wise for OWNER/PMC review. The Contractor shall describe resources (manpower and machinery) required to be mobilised. The schedule shall have interface with Engineering, Ordering and Manufacturing & Delivery activities and also interface required from OWNER/PMC. The Contractor shall also define construction quantity for each activity. Contractor shall finalise discipline wise Construction ”S” Curves and quantum schedule.

6.3

OVERALL ‘S’ CURVES The Contractor shall prepare unit wise and Overall “S” curves showing cumulative schedule progress taking into consideration “S” curves for Residual Basic Engineering, Detailed Engineering, Ordering, Manufacturing & delivery, Sub-contracting and Construction “S” Curves. The overall “S” curves shall be updated immediately after finalisation of construction schedule. The overall “S” curves shall be submitted for OWNER/PMC review, with necessary back ups and shall form part of monthly progress report.

6.4

OTHER SCHEDULES The control philosophy for construction activities involves monitoring at the unit/discipline/subcontract/area level from the initial stages of construction and supplementing it with monitoring at the system/ loop level as construction advances towards mechanical completion/ pre-commissioning/ commissioning stages. To meet this objective, the following schedules/deliverables shall be prepared by Contractor.

6.4.1

SUB CONTRACTOR SCHEDULE Contractor shall ensure preparation of detailed schedules for all works in the scope of each subcontract awarded by him, for monitoring of construction progress. These schedules shall have quantity/work load details of all work items and “S” curve for each of the sub contracts. The Contractor shall ensure updation of the same on weekly basis. OWNER/ PMC reserve the right to check these schedules at any time.

6.4.2

MONTHLY PROGRAMME Contractor shall prepare monthly quantitative programme in line with functional schedules for all the functions. These programme shall be made keeping in view the cumulative targets as set in the schedules backlog and work front available in terms of vendor inputs, drawings, materials and access as applicable. The programme for construction shall be accompanied by list of resources (Manpower & machinery) planned to be deployed to achieve the programme. Current hold ups (Drawing, Materials, etc. if any) required to be resolved for the execution of the programme made, shall be indicated with proposed action plan for resolution.

Format No. EIL-1641-1924 Rev.1

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PLANNING, SCHEDULING, SECTION: A-3.10 MONITORING & CONTROL SYSTEM 6838-8-2744-1003 Rev. 0 (PLNG & SCH) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL Page 8 of 13 PROJECT, VISAKHAPATNAM

Monthly programme other than Construction shall be submitted to OWNER/PMC Design Office within three calendar days of monthly progress report cut-off date. In case of Construction the monthly programme shall be finalised in consultation with OWNER/PMC’s site representative and submitted within two calendar days of monthly progress report cut-off date. In all matters concerning the extent of targets set out in monthly programme, the decision of OWNER/PMC shall be final and binding. The monthly programme shall be further broken down into weekly programme and indicated in weekly reports for closer monitoring of progress. 6.5

CATCH-UP SCHEDULE The Contractor shall generate and submit catch-up schedule for completion of all balance activities without change in contractual completion date with detailed resource reinforcement as and when asked by OWNER/PMC. The catch-up schedules shall be submitted to OWNER/PMC for review. Accordingly the “S” curves for catch-up schedules shall be made and shown along with the original schedules and actual “S” curves. During updation of overall project schedule and construction schedule, the catch-up schedules shall be shown in bar charts along with the original schedule.

7.0

UPDATION OF PROJECT SCHEDULES The various schedules as described herein shall be updated for submission to OWNER/PMC. Updation of the schedule is to determine the project trend, with the objective of taking preventive/ corrective action. The reflection of delayed anticipated completion by way of current trend does not in any manner absolve the Contractor of his contractual obligations as per the contract. This schedule once approved by OWNER/PMC shall not be revised without the prior written permission of OWNER/PMC.

7.1

OVERALL PROJECT SCHEDULE The schedule shall be updated on monthly basis and submitted in linked bar chart form in A4 size with monthly progress report. The updation shall be compared with the original schedule. -

While updating, the following shall be considered: Actual date of start and completion for the activities. Contractual completion dates for vendors and sub-Contractors/turnkey agencies, any change of duration due to offloading of vendors/sub-Contractors/turnkey agencies to be reflected. Duration of activities not yet started shall remain the same as per the original schedule. Anticipated dates of activities in progress. Addition/deletion of any activity if required or any change on job logic. Any change in drawing/material availability or change in activity duration. Any change in resource planning. Change in philosophy/strategy in execution of balance works, keeping in mind the actual status of the project.

Format No. EIL-1641-1924 Rev.1

Copyright EIL – All rights reserved

PLANNING, SCHEDULING, SECTION: A-3.10 MONITORING & CONTROL SYSTEM 6838-8-2744-1003 Rev. 0 (PLNG & SCH) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL Page 9 of 13 PROJECT, VISAKHAPATNAM

7.2

FUNCTIONAL SCHEDULES The updated functional schedule trend and original schedule shall be shown together in bar chart format and submitted to OWNER / PMC on monthly basis. While updating, the following aspects shall be considered: Actual dates of start and completion for the activities. Actual work progress/balance work Contractual completion date for sub-Contractors and vendor delivery not reflected earlier. Any change in estimated activity durations Material and drawing availability Interfaces of one agency with other agencies Various statutory reviews/approval Interfaces between unit & offsite / utilities i.e. permanent power & water, waste disposal etc. Any change in execution logic/philosophy and engagement of number of agencies/ sub-Contractors and resource planning/ offloading if restored to.

7.3

OTHER SCHEDULES The following schedules shall be updated on a weekly basis and submitted to OWNER/PMC before the weekly review meeting at site in bar chart format. The updated schedule trend shall be compared with original schedule. -

8.0

Loopwise piping completion schedule Systemwise completion schedule Pre-commissioning/commissioning schedule

REVIEW MEETINGS The Contractor shall present project status, project highlights and action plan as applicable at various review meetings as described below. The presentation materials shall be submitted by Contractor to OWNER/PMC at least two days before the date of the meeting for management level review meetings and Monthly/ Fortnightly review meetings.

8.1

Management level Review Meeting Level of participation: senior management of OWNER, PMC and Contractor. Agenda frequency and venue : To be decided by OWNER/PMC.

8.2

Monthly/Fortnightly Review Meeting Level of participation: OWNER, PMC and Contractor Agenda:

Format No. EIL-1641-1924 Rev.1

1) Status against various commitments made during the previous review meetings 2)Monthly programme v/s Progress Status/ Statistics 3) Project Completion Outlook 4) Areas of concern with action plan Copyright EIL – All rights reserved

PLANNING, SCHEDULING, SECTION: A-3.10 MONITORING & CONTROL SYSTEM 6838-8-2744-1003 Rev. 0 (PLNG & SCH) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL Page 10 of 13 PROJECT, VISAKHAPATNAM

5) Catch-up schedule. Venue and timing of the meeting shall be decided by OWNER/PMC. Frequency of Meeting (Monthly or Fortnightly) shall also be decided by OWNER/PMC, based on criticality of the project status. 8.3

Weekly Review Meeting

8.3.1

For Design Office activities Level of participation:

OWNER, PMC & Contractor

Agenda: 1) Weekly programme v/s progress status/Statistics for Residual Basic, Engineering, Detailed Engineering, Ordering, Manufacturing & Delivery & Subcontracting. 2) Action taken for slippages. 3) Programme for next week 4) Status of various resources deployed Vs planned 8.3.2

For Site Activities Level of participation:

OWNER, PMC & Contractor

Agenda:1) Work front availability 2) Weekly programme v/s Achievement 3) Resource mobilization 4) Reasons for shortfall 5) Catch-up Schedule 6) Progress statistics 7) Programme for next week. 8) Status of resources deployed v/s planned. Venue and timing of Weekly Review Meetings for shall be decided by OWNER /PMC. 9.0

PROGRESS REPORTING The Contractor shall submit the following reports on regular basis for OWNER/PMC’s information/ review.

9.1

Monthly Progress Report The report shall be submitted on monthly basis within 5 calendar days from cut-off date covering overall scenario of the project. A copy of the specified formats for the report is enclosed as Attachment – III.

9.2

Weekly Progress Report (Overall) This report shall be prepared by Contractor and issued on weekly basis to OWNER/PMC. The report shall include the following: • Executive Summary • Project highlights with dates of achievements.

Format No. EIL-1641-1924 Rev.1

Copyright EIL – All rights reserved

PLANNING, SCHEDULING, SECTION: A-3.10 MONITORING & CONTROL SYSTEM 6838-8-2744-1003 Rev. 0 (PLNG & SCH) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL Page 11 of 13 PROJECT, VISAKHAPATNAM

• Project exception (work programmed but not achieved with reasons for nonachievement) and work programmed for next week • Critical areas • Action taken / to be taken for slippages • Progress statistics This shall cover both for Contractor’s Design Office activities and construction activities at site. 9.3

Weekly Progress Report (Construction) This report shall be prepared by Contractor and submitted on weekly basis within 1 calendar day from cut off date. The report shall cover following items: • Progress statistics • Work item wise quantity completed against programme for the week including reasons for shortfall • Programme for next week • Front available • Constraints, if any. • Resources deployed against planned with reasons for shortfall in resource deployment • List of equipment/materials received at site during the week

9.4

Daily Progress Report (Construction) Contractor shall submit (daily before noon), for status of previous working day a daily report including the following • • • • •

9.5

Programme v/s Progress for the day Programme for next day Important achievements for the day Materials / Equipment receipt for the day. Man power / Machinery deployment report - Required v/s Deployed.

Expediting Report Contractor shall submit fortnightly expediting report based on his representative’s visit to vendor’s work for orders where delivery of materials is critical to project completion. A list of such critical items/vendors shall be specified by OWNER / PMC during the kick off meeting or at a later date. In addition to the above, OWNER / PMC may request expediting report based on visit of Contractor’s representatives in case of orders which though not critical at the time of order placement become subsequently critical during project execution due to any reason.

10.0

BULK MATERIAL CONTROL The Contractor shall follow an integral material control system for the project. The system shall be such that material identification in the design office, procurement and

Format No. EIL-1641-1924 Rev.1

Copyright EIL – All rights reserved

PLANNING, SCHEDULING, SECTION: A-3.10 MONITORING & CONTROL SYSTEM 6838-8-2744-1003 Rev. 0 (PLNG & SCH) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL Page 12 of 13 PROJECT, VISAKHAPATNAM

allocation, are all channelised and controlled in an orderly manner. The Contractor shall follow material identification like unitwise/system wise/area wise/zone wise/Linewise, and shall give construction orientation to material control. The Contractor, right from the beginning, at the design office stage, shall start identifying materials system wise or area wise as indicated above. The system shall be based upon tracking of material requisitioning, placement of purchase order, manufacturing at vendor’s shop up to receipt at site for making the material available for performing planned and sequential construction work. Through periodic reviews, the Contractor shall have a system of generating Hold up reports well in advance to identify exception on material availability and to track such material by the expeditors through a systematic follow up procedure from the vendors. The Contractor shall make a presentation on the bulk material control system proposed to be implemented by them for the project during the kick-off meeting. Contractor shall submit the following reports on monthly basis for each unit as well as summary level. ▲ Bulk Material Status Report ▲ Material hold up/shortage report. 11.0

PLANNING PACKAGE Details of time of submission, frequency of submission and tentative number of copies required for all documents to be submitted by the Contractor are tabulated in attachment IV. Once the majority of the schedules are finalized, the Contractor shall compile the same and submit in the form of an Planning Package. (Not later than 12 weeks of award of the job). The Planning Package shall consist of the following : -

Introduction Overall schedule barchart (Summarised) 90 days front end schedule Project WBS Progress measurement methodology Overall Project schedule Functional schedules Sub-Contractor schedule Progress ‘S’ curves Sample reporting formats Manpower and Machinery deployment schedule

Contractor shall submit reports, updated schedules, programmes etc. as described herein till the completion of all work in the scope of the contract. No chapter/annexure of any report shall be deleted without prior written approval of OWNER/PMC. 12.0

CONTROL ROOM DISPLAY Contractor shall have conference room at site to display charts featuring salient static information of the project, schedules, status of progress, resource deployment, rainfall

Format No. EIL-1641-1924 Rev.1

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PLANNING, SCHEDULING, SECTION: A-3.10 MONITORING & CONTROL SYSTEM 6838-8-2744-1003 Rev. 0 (PLNG & SCH) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL Page 13 of 13 PROJECT, VISAKHAPATNAM

record, block flow diagram, plot plan, work break down structure etc. The status shall be updated at least on weekly basis. The objectives of the control room are to provide information at a glance to project personnel including the management of OWNERs and PMC. 13.0

SOFTWARE PACKAGES For schedule preparation and updation, The contract shall use Internationally acclaimed network analysis package such as Primavera Project Planner, Project Scheduler, Artemis etc. compatible with that being used by OWNER/PMC and submit the backup of the schedules on compact disks along with the hard copy whenever submission of the schedules are called for. The electronic files for all other deliverables shall be compatible with Microsoft Office.

14.0

PROVISION OF COMPUTER FACILITIES Contractor shall provide the following facilities for use by PMC at office:

Contractor’s design

A. PC with latest hardware, A3 size colour laser jet printer and Internet connection. B. Software: i) Network Analysis Package such as Primavera Project Planner, Project Scheduler, Artemis etc ii) MS Office iii) E-mail facilities iv) Internet explorer / Netscape

Format No. EIL-1641-1924 Rev.1

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ATTACHMENT - I

PROJECT SCHEDULE HIERARCHY (TO BE GENERATED BY CONTRACTOR)

LEVEL - I

LEVEL - II

90 DAYS FRONT END SCHEDULE (UNITWISE)

OVERALL PROJECT SCHEDULE (UNITWISE)

FUNCTIONAL * SCHEDULE FOR ENGINEERING

FUNCTIONAL * SCHEDULE FOR ORDERING

UNITWISE/DISCIPLINEWISE

UNITWISE/DISCIPLINEWISE

CATCH UP SCHEDULE (AS APPLICABLE)

FUNCTIONAL * SCHEDULE FOR MANUFACTURING & DELIVERY (UNITWISE)

CONSTRUCTION SCHEDULE (UNITWISE)

LEVEL - III

SUB-CONTRACTOR SCHEDULE SUB-CONTRACTOR A

SUB-CONTRACTOR SCHEDULE SUB-CONTRACTOR B

SUB-CONTRACTOR SCHEDULE SUB-CONTRACTOR C

FUNCTIONAL * SCHEDULE FOR SUB CONTRACTING (UNITWISE)

CATCH UP SCHEDULE (AS APPLICABLE)

SUB-CONTRACTOR SCHEDULE SUB-CONTRACTOR D

PACKAGE CONTRACTOR

ATTACHMENT- II

WORK BREAKDOWN STRUCTURE (TYPICAL) UNIT - 1 (CAPACITY, LICENSORS NAME)

REACTORS

COLUMNS

VESSELS/ DRUMS

HEAT EXCHANGER

HEATERS

COMPRESSORS

(HEAT DUTY) NOS. MATL SIZE & WT INDG/IMP

PUMPS NOS. KW RATING (RANGE) MOTOR/TURBINE DRIVEN INDG/IMP

NOS. MATL MAX. WT & HT INDG/IMP

PIPING A/G & U/G KM ----" DIA " MTR MATL INDG / IMP

NOS. MATL MAX. SIZE & WT INDG/IMP

NOS. MATL INDG/IMP

CIVIL/ STRUCTURAL

NOS. MATL STR STEEL REFRACTORY TUBES M/ IN DIA BURNER/SOOT BLOWERS

ELECTRICAL

RCC IN FDN RCC IN S/STR BRICK WORK STRL STEEL

NOS. OF PANELS TRANSFORMERS MCC/PCC CABLES HT < LIGHTING

NOS. KW RATING MOTOR/TURBINE DRIVEN INDG/IMP

INSTN. INSTRNS. IND/IMP CONTROL CABLE TUBES CONTROL PANELS

UNIT - 2 (CAPACITY, LICENSORS NAME)

SIMILAR TO UNIT - 1

PROJECT/PLANT (CAPACITY) UNIT - 3 (CAPACITY, LICENSORS NAME)

SIMILAR TO UNIT - 1

UTILITY / OFFSITES RAW WATER SYSTEM (CAPACITY) PUMPS PIPES

W.W.T.P.

COOLING WATER SYSTEM NO OF CELLS PUMPS PIPE COOLING TOWER CWTP

STORAGE YARD

TANKAGES SPHERES

NOTE :

ACTUAL QUANTUM / NOS. TO BE WRITTEN.

FIRE WATER SYSTEM

DM WATER SYSTEM

PUMPS PIPE

CIVIL/ STRUCTURAL

RCC STRL STEEL

CAPACITY

YARD PIPING

A/G MATERIAL KM/IM

STEAM SYSTEM

NON PLANT BUILDINMGS

BOILER CAPACITY

ELECTRICAL

SWITCH GEAR TRANSFORMERS CABLES NO. OF S/STN.

CONTROL ROOM (SIZE) CONTROL PANELS

NOS. QUANTUM OF WORK

OTHER UTILITY SYSTEMS INCLUDING C.P.D. (IF ANY)

ATTACHMENT - III INDIAN STRATEGIC PETROLEUM RESERVES LIMITED VISAKHAPATNAM

STRATEGIC STORAGE OF CRUDE OIL PROJECT UNDERGROUND CIVIL WORKS

PMC :- M/s. ENGINEERS INDIA LTD., NEW DELHI.

MONTHLY PROGRESS REPORT PROGRESS REPORT NO. XX UPTO____ (DAY) ______ (MONTH)_______ (YEAR) (REPORTING CUT-OFF DATE)

PREPARED BY :

U/G CIVIL CONTRACTOR

PAGE 1 OF 32

INFORMATION/ACTION DATE

ISSUED FOR

PREPD BY

DOCUMENT NO ___________

CHKD BY/ REVD BY

APPVD BY

UNDERGROUND CIVIL WORKS CONTRCTOR : STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 2 OF 32

TABLE OF CONTENTS SECTION DESCRIPTION I INTRODUCTION II EXECUTIVE SUMMARY III DETAILED STATUS IV AREAS OF CONCERN WITH ACTION PLAN V PROGRESS STATISTICS VI MILESTONE STATUS VII PROBLEMS / HOLD-UPS ANNEXURES I PROGRESS CURVES 11

PAGE NO. 3 4 5 6 7 9 10

II STATUS REPORTS A B.1 B.2 C D.1 D.2 E.1 E.2 E.3 E.4 F G1 G2 H I J K L.1 L.2 N O P

CHRONOLOGICAL ACHIEVEMENTS SUMMARY STATUS OF ENGINEERING DRAWINGS DRAWING / DOCUMENT RELEASE SCHEDULE VENDOR/PACKAGE CONTRACTOR DRAWINGS AND DOCUMENTS STATUS ORDERING STATUS (SUMMARY) ORDERING STATUS (DETAILED) EQUIPMENT DELIVERY STATUS (SUMMARY) EQUIPMENT RECEIPT AND ERECTION STATUS (DETAILED) BULK MATERIAL STATUS (SUMMARY) MANUFACTURING / DELIVERY STATUS SUB CONTRACTING STATUS UNITWISE STATUS OF CONSTRUCTION QUANTITIES RELEASED QUANTITATIVE MONTHLY CONSTRUCTION PROGRESS STATUS PROGRESS OF STRUCTURAL STEEL FABRICATION STATUS OF CONSTRUCTION LOOPWISE HYDROTESTING STATUS SYSTEM HANDING OVER STATUS UNITWISE DEPLOYMENT OF LSTK PERSONNEL AT CONSTRUCTION SITE UNITWISE RESOURCE DEPLOYMENT STATUS - EQUIPMENT AND MACHINERY UPDATED OVERALL PROJECT SCHEDULE STATUTORY APPROVAL STATUS PROJECT PHOTOGRAPHS

III OTHER REPORTS OTHER REPORTS SUCH AS - QUALITY REPORT - HEALTH, SAFETY AND ENVIRONMENT REPORT - COST REPORTS ETC. AS CALLED FOR IN THE OTHER SECTION OF THE BID PACKAGE.

DISTRIBUTION

AS PER DISTRIBUTION LIST IN CONTRACT.

12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32

UNDERGROUND CIVIL WORKS CONTRCTOR : STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 3 OF 32

I - INTRODUCTION CLIENT

:

PROJECT LOCATION

:

PMC

:

DESIGN CAPACITY

:

M/s. EIL, NEW DELHI

UNIT

CAPACITY

LICENSOR

CONTRACT VALUE

: _____Rs.(IN CRORES) (FE COMPONENTS_____)

SCOPE OF WORK

:

PROJECT TARGET DATES (UNIT WISE) EFFECTIVE START DATE

:

CONTRACTUAL COMPLN DATE

:

CONTRACTUAL COMMNG DATE (If Applicable)

:

ANT. MECH COMPLN DATE

:

ANT. COMMG DATE (If Applicable)

:

PROJECT DURATION

:_________ MONTHS

TIME ELAPSED

:__________MONTHS

UNDERGROUND CIVIL WORKS CONTRCTOR : STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 4 OF 32

II - EXECUTIVE SUMMARY EXECUTIVE SUMMARY SHALL SERVE AS SYNOPSIS OF THE PROJECT. IT NEEDS TO FOCUS ON THE FOLLOWING : -

OVERALL SCHEDULE AND ACTUAL PROGRESS TO BE SPECIFIED (CUMULATIVE AND DURING THE MONTH)

-

LIMIT IT TO ONE PAGE AS FAR AS POSSIBLE.

-

MAJOR MILESTONES ACHIEVED DURING THE MONTH.

-

CONTINGENCY/ CRASH ACTION PLAN FOR MOST CRITICAL AREAS, IF ANY, BEING FORMULATED / IMPLEMENTED.

-

SIGNAL FOR THE AREAS LIKELY TO BECOME CRITICAL.

-

ANY OTHER ISSUE NOT LISTED ABOVE.

UNDERGROUND CIVIL WORKS CONTRCTOR : STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 5 OF 32

III - DETAILED STATUS (UNITWISE / DISCIPLINEWISE)

A.

RESIDUAL BASIC ENGINEERING - ACTIVITIES COMPLETED DURING THE MONTH - ACTIVITIES PLANNED FOR THE NEXT MONTH

B.

DETAILED ENGINEERING - ACTIVITIES COMPLETED DURING THE MONTH - ACTIVITIES PLANNED FOR THE NEXT MONTH

C.

PROCUREMENT i) ORDERING - ACTIVITIES COMPLETED DURING THE MONTH - ACTIVITIES PLANNED FOR THE NEXT MONTH ii) MFG/DELIVERY - ACTIVITIES COMPLETED DURING THE MONTH - ACTIVITIES PLANNED FOR THE NEXT MONTH

D.

SUB-CONTRACTING - ACTIVITIES COMPLETED DURING THE MONTH - ACTIVITIES PLANNED FOR THE NEXT MONTH

E.

CONSTRUCTION - ACTIVITIES COMPLETED DURING THE MONTH - ACTIVITIES PLANNED FOR THE NEXT MONTH

F.

PACKAGE SUB-CONTRACTOR STATUS PACKAGE SUB-CONTRACTORWISE STATUS TO BE GIVEN FUNCTIONWISE AS APPLICABLE) i) ENGINEERING ii) ORDERING iii) MANUFACTURING & DELIVERY iv) CONSTRUCTION - ACTIVITIES COMPLETED DURING THE MONTH - ACTIVITIES PLANNED FOR THE NEXT MONTH

UNDERGROUND CIVIL WORKS CONTRACT CONTRACTOR

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 6 OF 32

STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

IV - AREAS OF CONCERN WITH ACTON PLAN (UNITWISE / DISCIPLINEWISE) SR.

IMPACT ON

AREAS OF CONCERN NO.

CONSTRAINTS SCHEDULE

ACTION TARGET ACT ION PLA N

(IN MONTHS)

NOTE 1. THIS SHALL CONTAIN ONLY CRITICAL ITEMS/ISSUES WHICH ARE DIRECTLY AFFECTING THE PROJECT SCHEDULE OTHER ITEMS CAN BE PLACED IN PROBLEMS & HOLD UPS CHAPTER. 2 TARGET DATES SHALL BE FURNISHED WITH ACTION PLAN.

BY

DATE

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 7 OF 32

UNDERGROUND CIVIL WORKS CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAP

V - PROGRESS STATISTICS A OVERALL PROJECT PROGRESS DESCRIPTION

WTD % AGE COMPLEX

DURING THE MONTH SCHEDULE

ACTUAL

CUMULATIVE SCHEDULE

ACTUAL

RESIDUAL BASIC ENGINEERING DETAILED ENGINEERING MANUFACTURING/DELIVERY SUB-CONTRACTING CONSTRUCTION COMMISSIONING

OVERALL PROGRESS - PHYSICAL B. PROCESS UNIT (UNITWISE)

Σ Α=100%

B.1 UNIT NAME DESCRIPTION

WTD % AGE COMPLEX

UNIT

A1 %

100

DURING THE MONTH SCHEDULE

ACTUAL

CUMULATIVE SCHEDULE

ACTUAL

RESIDUAL BASIC ENGINEERING DETAILED ENGINEERING ORDERING MANUFACTURING/DELIVERY SUB-CONTRACTING CONSTRUCTION COMMISSIONING

PHYSICAL PROGRESS UNIT- A1 B.2 UNIT NAME B.3 UNIT NAME B.4 UTILITIES /OFFSITES DESCRIPTION

WTD % AGE COMPLEX

UNIT

A4 %

100

DURING THE MONTH SCHEDULE

ACTUAL

CUMULATIVE SCHEDULE

ACTUAL

RESIDUAL BASIC ENGINEERING DETAILED ENGINEERING ORDERING MANUFACTURING/DELIVERY SUB-CONTRACTING CONSTRUCTION # COMMISSIONING

PHYSICAL PROGRESS /OFFSITES

UTILITIES

B.5 INFRASTRUCTURE/ENABLING FACILITIES DESCRIPTION

WTD % AGE COMPLEX

UNIT

A5 %

100

DETAILED ENGINEERING ORDERING MANUFACTURING/DELIVERY SUB-CONTRACTING CONSTRUCTION COMMISSIONING

PHYSICAL PROGRESS INFRASTRUCTURE

DURING THE MONTH SCHEDULE

ACTUAL

CUMULATIVE SCHEDULE

ACTUAL

UNDERGROUND CIVIL WORKS CONTRACTOR

MONTH & YEAR CLIENT PMC : EIL PAGE 8 OF 32

STRATEGIC STORAGE OF CRUDE OIL PROJCT AT VISAKHAPATNAM C. SUB CONTRACTED PACKAGES (PROCESS UNIT,UTILITIES & OFFSITES) C.1 RAW WATER TREATMENT PLANT WTD %AGE

DESCRIPTION

w.r.t U/OFF

UNIT

X1

100

DURING THE MONTH SCHEDULE

ACTUAL

CUMULATIVE SCHEDULE

ACTUAL

RESIDUAL BASIC ENGINEERING

DETAILED ENGINEERING ORDERING MANUFACTURING & DELIVERY CONSTRUCTION COMMISSIONING

PHYSICAL PROGRESS RWTP C.2 D.M. PLANT DESCRIPTION

WTD %AGE w.r.t U/OFF

UNIT

X2

100

DURING THE MONTH SCHEDULE

ACTUAL

CUMULATIVE SCHEDULE

ACTUAL

RESIDUAL BASIC ENGINEERING

DETAILED ENGINEERING ORDERING MANUFACTURING & DELIVERY CONSTRUCTION COMMISSIONING

PHYSICAL PROGRESS DM PLANT C.3 COOLING WATER TEATMENT PLANT C.4 COOLING WATER PLANT C.5 EFFLUENT TREATMENT PLANT etc. C.6 HEATERS

C.7 REFORMER WITH WH RECOVERY SYSTEM C.8 HT SYSTEM C.9 LT SYSTEM C.10 DCS C.11 NITROGEN

D. MAJOR REASONS FOR SHORTFALL NOTE: 1. WHEREIN THE GAP BETWEEN SCHEDULE & ACTUAL %AGE PROGRESS IS MORE THAN 5 % , EXPLANATION FOR THE BACK LOG/GAP REQUIRED TO BE FURNISHED IN THIS SHEET. 2. ALL COMPONENTS OF THE PROJECT IN LSTK CONTRACTOR'S SCOPE AS PER THE CONTRACT, SHOULD BE REPORTED IN IN THE PROGRESS STATISTICS. 3. UNIT WISE ALL SUBCONTRACTED PACKAGES TO BE REPORTED UNDER SUBHEADING "SUB CONTRACTED PACKAGE". 4. # CONSTRUCTION INCLUDES %AGE PROGRESS OF SUB-CONTRACTED PACKAGES IF ANY IN THE RESPECTIVE UNIT / OFFSITES & UTILITIES AS DETAILED IN THE ANNEXURE TO CONSTRUCTION PROGRESS.

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 9 OF 32

UNDERGROUND CIVIL WORKS CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

VI. MILESTONE STATUS (CURRENT + 2 MONTHS) STATUS AS ON : S.

MILESTONE DESCRIPTION

NO.

1

GENERAL

2

UNIT

2.1

RESIDUAL BASIC ENGINEERING

2.2

DETAILED ENGINEERING

2.3

PROCUREMENT

SCHEDULE

LATEST

ACTUAL

FORECAST

STATUS/

DATE

ALLOWABLE DATE

DATE

DATE

REMARKS

a) ORDERING b) MANUFACTURING & DELIVERY

2.4

SUB-CONTRACTING

2.5

CONSTRUCTION

2.6

PRECOMMISSIONING

2.7

COMMISSIONING

NOTE :

ALL MILESTONES (UNIT WISE AND FUNCTION WISE) AS AGREED DURING KICK OFF MEETING ARE TO BE LISTED.

UNDERGROUND CIVIL WORKS CONTRACT CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

MONTH & YEAR CLIENT: ISPRL PMC : EIL PAGE 10 OF 32

VII - PROBLEMS / HOLD-UPS (UNIT WISE / DISCIPLINE WISE)

SR. NO.

PROBLEM / HOLD-UPS

1

2

3

4

5

NOTE : ONLY POINTS WHICH AFFECT THE PROGRESS BUT MAY NOT HAVE THE IMPACT ON THE PROJECT SCHEDULE SHALL BE LISTED HERE.

ACTION PLAN

ACTION BY

TARGET DATE

UNDERGROUND CIVIL WORKS CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 11 OF 32 ANNEXURE - I (A)

STRATEGIC STORAGE OF CRUDE OIL PROJECT 100

45

90

40

80

35

70

30

60

25

50

20

40

15

30 20

10

10

5

0

D'00

J'01

F'01

M'01

SCH DURING THE MONTH

0

10

42.5

14.5

ACT. DURING THE MONTH

0

15

24

19

CUMM. SCH

5

15

57.5

72

CUMM. ACT

3

18

42

61

A'01

M'01

J'01

J'01

A'01

80

85

90

95

100

MONTHLY % PROGRESS

CUMULATIVE % PROGRESS

FUNCTION / PHYSICAL

0

NOTE : 1. UNIT WISE SEPARATE CURVE FOR EACH FUNCTION AND CURVE FOR PHYSICAL PROGRESS 2. OVERALL (AT CONTRACT LEVEL) SEPARATELY FOR EACH FUNCTION AND ONE CURVE FOR PHYSICAL PROGRESS

UNDERGROUND CIVIL WORKS CONTRACT CONTRACTOR

MONTH & YEAR CLIENT: ISPRL PMC : EIL PAGE 12 OF 32

STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

ANNEXURE - II (A)

CHRONOLOGICAL ACHIEVEMENTS S. NO.

DESCRIPTION OF KEY MILESTONES

SCH. DATE

ACTUAL DATE OF OCCURRENCE

1.

GENERAL

2.

UNITWISE (AS APPLICABLE)

2.1

RESIDUAL BASIC ENGINEERING

2.2

DETAILED ENGINEERING

2.3

ORDERING

2.4

MANUFACTURING & DELIVERY

2.5

SUB-CONTRACTING

2.6

CONSTRUCTION

2.7

SUB-CONTRACTED PACKAGES

2.8

PRECOMMISSIONING

2.9

COMMISSIONING

NOTE : MECHANICAL COMPLETION & COMMISSIONING DATES SHALL ALSO BE RECORDED.

UNDERGROUND CIVIL WORKS CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

MONTH & YEAR CLIENT: ISPRL PMC : EIL PAGE 13OF 32

SUMMARY STATUS OF ENGINEERING DRAWINGS (SUMMARY LEVEL & UNIT WISE SEPARATELY) TOTAL DRAWINGS

DISCIPLINE

NOS. ARCHITECTURAL

GENERAL CIVIL

STRUCTURAL

PIPING GAD's ISO's ELECTRICAL

INSTRUMENTATION

TOTAL

DRAWINGS RELEASED (NOS.) DURING THE MONTH SCH.

ACT.

REVIEW STATUS (NOS.)

CUMULATIVE SCH

ANNEXURE :II(B.1)

ACT

TOTAL DRGS. FOR REVIEW

CODE 1

CODE 2

SUBMISSION PROGM. CODE 3

FOR NEXT MONTH FRESH

CODE 3

REMARKS

UNDERGROUND CIVIL WORKS CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 14 OF 32

DRAWINGS / DOCUMENTS RELEASE SCHEDULE (UNITWISE / DISCIPLINEWISE) ANNEXURE - II(B.2)

PROJECT NAME

STATUS AS OF : DD/MM/YYYY MILESTONES DRAFT CHECK IST % WTD REV. REVIEW COMPL. COMPL. SUBM. CODE 2 CODE 1 PROG. PROG. CODE * * * * *

REV USE WTD. DRG. NO. . CAT. DRAWING / DOCUMENT TITLE CODE VALUE NO.

DISCIPLINE : PROCESS

SCH. A/F SCH. A/F SCH. A/F SCH. A/F SCH. A/F SCH. A/F SCH. A/F SCH. A/F

LEGEND CATEGORY (CAT.): I: INFORMATION R: REVIEW A : APPROVAL S : STUDY A: STATUTORY / CLIENT REVIEW USE CODE :- P: PURCHASE C: CONSTRUCTION T: TENDERING L: CALCULATION NOTE : 1. INDICATE A/F (ACTUAL / FORECAST)AS APPLICABLE WITH THE DATES. 2. * DATES FOR AGREED MILESTONES AS PER PROGRESS MEASUREMENT METHODOLOGY. 3. THIS INCLUDES PROCESS / BASIC ENGG. DELIVERABLES.

REMARKS

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 15 OF 32

UNDERGROUND CIVIL WORKS CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

VENDOR/PACKAGE CONTRACTOR DRAWINGS & DOCUMENTS STATUS (UNITWISE / DISCIPLINEWISE) ANNEXURE - II(C) STATUS AS OF : DD/MM/YYYY

PROJECT NAME SL NO

DRG. NO.

DESCRIPTION

WTD. REV. NO. REVIEW DATE VALUE CODE Ist SUBM. REV. CODE-2 * *

VENDOR / PACKAGE CONTRACTOR NAME : ……………………….

NOTE : 1. * - AGREED MILESTONE PERCENTAGE 2. ALL VENDOR / PACKAGE CONTRACTOR DRAWINGS DOCUMENTS TO BE LISTED.

CODE-1 *

PROG (%)

REMARKS & STATUS

UNDERGROUND CIVIL WORKS

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 16 OF 32

CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT A

UNIT NAME / SUMMARY LEVEL ANNEXURE : II (D.1)

ORDERING STATUS (SUMMARY) (LOCAL(INDIAN) & FOREIGN PROCUREMENT SEPARATELY) CATEGORY

TOTAL

MR

MRs

ISSUED SCH

ISSUE

BIDS

ENQUIRY ACT

SCH

ACT

FOI/TOI

DUE SCH

PO

ISSUED ACT

SCH

ISSUED ACT

SCH

EQUIPMENT COLUMNS EXCHANGERS

TOTAL BULK

TOTAL NOTE :

NE AGAINST EACH EQUIPMENT CATEGORY AS COLUMN, EXCHANGERS, PUMPS ETC. AND BULK MATERIAL. 2. SEPERATE STATUS FOR EACH UNIT AND AT PROJECT SUMMARY LEVEL.

ACT

UNDERGROUND CIVIL WORKS CONTRACTOR

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 17 OF 32

STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

ORDERING STATUS (DETAILED) (DISCIPLINEWISE FOR EACH UNIT) UNIT_______________ MR NO.

ANNEXURE - II(D.2)

DESCRIPTION

WTD.

ITEM NO.

VAL.

CAT

MR

ISSUE

RECV

TBA

FOI/TOI

PO

L/C

%

VENDOR/

PO NO.

PR

REV.

REV.

RELS

ENQ.

BIDS

ISSUED

ISSUE

ISSUE

OPEN

PROG

LOCATION

/DATE

REVIEW

CODE 2

CODE

DATE

MECHANICAL SCH. A/F SCH. A/F SCH. A/F SCH. A/F SCH. A/F SCH. A/F SCH. A/F

NOTE :

1. INDICATE A/F (ACTUAL/FORECAST) AS APPLICABLE WITH THE DATES 2. CONTRACTUAL DELIVERY DATE (CDD) IS TO BE QUALIFIED IN REMARKS COLUMN (I.E EX WORKS, FOT, FOB, AT SITE ETC.)

CDD REMARKS

UNDERGROUND CIVIL WORKS

MONTH & YEAR CLIENT: ISPRL PMC : EIL PAGE 18 OF 32

CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

UNIT / SUMMARY *

ANNEXURE: II(E.1)

EQUIPMENT DELIVERY STATUS (SUMMARY) EQUIPMENT DESCRIPTION

TOTAL

QTY

NOS

ORDERED (NOS.)

RECEIVED

QTY IN

DESPATCHED

AT SITE

TRANSIT

(NOS.)

(NOS.)

(NOS.)

COLUMNS VESSELS REACTORS EXCHANGERS AIR COOLERS PUMPS COMPRESSORS FANS MISC. (MAJOR CRITICAL ITEMS)

TOTAL NOTE 2. * SEPARATE STATUS FOR EACH UNIT AND AT SUMMARY LEVEL.

DELIVERY FORECAST AT SITE FOR BAL. EQPT. CALENDAR MONTHS ---------> 1

2

3

4

5

6

UNDERGROUND CIVIL WORKS

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 19 OF 32

CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

UNIT / SUMMARY * EQUIPMENT RECEIPT AND ERECTION STATUS (DETAILED)

ANNEXURE: II(E.2)

(UNITWISE/DISCIPLINEWISE)) PO NO.

EQPT

EQUIPMENT

TAG NO.

DESCRIPTION

ERECTION VENDOR NAME, WT.

LOCATION,

(MT)

COUNTRY

REQD. AT SITE

C.D.D

DESPATCHED

RECEIVED

SITE

FDN

STRL.

ERECTION

HYDROTESTING

ON

AT SITE

ASSEMBLY

READY

READY

DATE

DATE

(IF ANY)

DATE

DATE

COLUMNS a) b) VESSELS

REACTORS

EXCHANGERS

AIR COOLERS

PUMPS

COMPRESSORS FANS/BLOWERS OTHER ITEMS ELECTRICAL EQUIPMENTS

NOTE

: 1. ALL EQUIPMENT TO BE COVERED. TAGGED ITEMS WITH MULTIPLE SUFFIXES TO BE MENTIONED SEPARATELY. e.g 2. * SEPARATE STATUS FOR UNIT AND AT SUMMARY LEVEL.

701-E-03A,

701-E-03B

701-E-03C

PAINTING

INSULATION

FIRE PROOFING

MONTH & YEAR CLIENT: ISPRL PMC : EIL PAGE 20 OF 32

UNDERGROUND CIVIL WORKS CONTRACT CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

ANNEXURE - II (E.3)

UNIT NAME / SUMMARY LEVEL *

BULK MATERIAL STATUS (SUMMARY) STATUS AS OF : _______

S.NO.

ITEMWISE DESCRIPTION

UOM

1

PIPES

2

FITTINGS

No.

3

FLANGES

No.

4

VALVES

No.

5

ELECTRICAL ITEMS (ALL)

TOTAL REQUIREMENT

ORDERED

QUANTITY RELEASED

RECEIVED AT SITE

FORECAST FOR BALANCE DELIVERY 1 2 3 4 5

M

ALL ITEMS

6

INSTRUMENTATION ITEMS ALL ITEMS

NOTE :

1. SEPARATE STATUS FOR EACH UNIT AND AT SUMMARY LEVEL. 2. STATUS TO BE GIVEN SEPARATELY FOR LOCAL (INDIAN) AND IMPORTED PURCHASE.

STATUS/PROBLEMS

UNDERGROUND CIVIL WORKS CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 21 OF 32

MANUFACTURING / DELIVERY STATUS (UNITWISE / DISCIPLINEWISE/ ORDERWISE) (LOCAL (INDIAN) AND FOREIGN PROCUREMENT SEPARATELY)

ANNEXURE - II(E.4) STATUS AS OF : DD/MM/YYYY

PROJECT NAME TAG NO./

DESCRIPTION

WTD

PO

VENDOR/

ITEM

OF ITEM

VAL

NO.

LOCATION/

&

COUNTRY

INSPN ORDER RELSD CAT

QTY

QTY

RECD

VENDOR

RAW

RAW

MFG

MFG

FINAL

QTY

DRG

MATL.

MATL

START

FINISH

INSPN

REV.

S/O

RECPT

*

*

*

*

*

*

DATE

CDD

FOB/EX

ARRIVAL

ARRIVAL

SITE

%

WORKS

INDIAN

AT

REQD

PROG

DELY

PORT

SITE

DATE

*

*

*

SCH. A/F SCH. A/F SCH. A/F SCH. A/F SCH. A/F SCH. A/F SCH. A/F

LEGEND INSPN. CAT.- INSPECTION CATEGORY ;- AS DESCRIBED IN INSPECTION METHODOLOGY. NOTE : 1 INDICATE A/F AS APPLICABLE WITH THE DATES (A/F :- ACTUAL / FORECAST) 2 3 4

BULK ITEMS LIST SHOULD INCLUDE PIPING, ELECTRICAL AND INSTRUMENTATION ITEMS. CONTRACTUAL DELIVERY DATE (CDD) IS TO BE QUALIFIED IN REMARKS COLUMN (I.E. EX WORKS, FOT, FOB, AT SITE (AS APPLICABLE) ETC.)

* - AGREED MILESTONE PERCENTAGE A/F :- ACTUAL / FORECAST

REMARKS

UNDERGROUND CIVIL WORKS CONTRACTOR

MONTH & YEAR CLIENT : ISPRL PMC : EIL

STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

PAGE 22 OF 32

SUB-CONTRACTING STATUS ANNEXURE - II(F) STATUS AS OF : DD/MM/YYYY

UNIT : DESCRIPTION

WTD

ISSUE OF

PREPARATION

TENDER

RECEIPT

AWARD

NAME

DURATION

CONTRACTUAL

INTERMEDIATE

OF WORK

VALUE

TENDER

OF TENDER

ON

OF BIDS

OF

%AGE

OF

OF

COMPLETION

CONTRACTUAL

SPECS

DOCUMENT

SALE

WORK

PROGRESS

AGENCY

CONTRACT

DATE

MILESTONES

*

*

*

SCH. A/F SCH. A/F SCH. A/F SCH. A/F SCH. A/F SCH. A/F SCH. A/F

* - AGREED MILESTONE PERCENTAGE A/F :- ACTUAL/FORECAST NOTE : 1. INDICATE A/F AS APPLICABLE WITH THE DATES.

*

*

(IF ANY)

REMARKS

MONTH & YEAR CLIENT: ISPRL PMC : EIL PAGE 23 OF 32

UNDERGROUND CIVIL WORKS CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

UNIT ______________

ANNEXURE : II(G.1)

UNITWISE STATUS OF CONSTRUCTION QUANTITIES RELEASED ( DISCIPLINEWISE FOR EACH UNIT) S.

DISCIPLINE &

NO.

MAJOR WORK ITEM

UOM : UNIT OF MEASUREMENT.

UOM

LIKELY

CUM

BALANCE

PROGRAMME FOR BALANCE

QTY UNDER HOLD

QTY

RELEASED

QTY TO BE

MONTHS

AND REASON FOR THE SAME

QTY

RELEASED

1 ST

2ND

3RD

4TH

5TH

6TH

UNDERGROUND CIVIL WORKS

MONTH & YEAR CLIENT: ISPRL PMC : EIL PAGE 24 OF 32

CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

UNIT : ____________

QUANTITATIVE MONTHLY CONSTRUCTION PROGRESS STATUS ( UNITWISE/DISCIPLINEWISE) ANNEXURE :II(G.2)

WORK ITEM DESCRIPTION

UNIT OF MEASU-

EXCAVATION

REMENT CM

BACK FILLING

CM

RCC WORKS

CM

BRICK WORK

CM

A/G PPG - FAB

ID

A/G PPG - ERN

IM

U/G PPG - FAB

ID

U/G PPG - ERN

IM

CUMMULATIVE WORKLOAD

FRONT

TOTAL QUANTITY DURING THE MONTH

COMPLETED

PROGRAMME

COMPLETED

BACKLOG

INSTRUMENTATION - LOOPCHECKING

NOS

PERCENTAGE PROGRAMMED DURING THE MONTH PERCENTAGE ACHIEVED DURING THE MONTH PERCENTAGE PROGRAMMED FOR NEXT MONTH

: : :

CUM. PERCENTAGE PROGRESS SCHEDULE : FRONT: ACTUAL:

PROGRAM FOR NEXT MONTH

MONTH & YEAR CLIENT: ISPRL PMC : EIL PAGE 25 OF 32

UNDERGROUND CIVIL WORKS CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

UNIT ______________

ANNEXURE - II (H)

PROGRESS OF STRUCTURAL STEEL FABRICATION STATUS AS ON : SL.

WORK ORDER

NO. UNIT DESCRIPTION

STATUS CUMUL.

LOAD

TO DATE

CONTRACTOR AGENCY 1

1

UOM WORK

MT

YEAR

YEAR

MONTHS

MONTHS

SCH. PROG. ACT

AGENCY 2

2

MT

SCH. PROG. ACT.

AGENCY 3

3

MT

SCH. PROG. ACT.

GRAND

MT

TOTAL

PROG. ACT

LEGENDS: UOM : UNIT OF MEASUREMENT

SCH. : SCHEDULE

PROG. : PROGRAM

ACT. : ACTUAL

NOTE : SIMILAR DATA SHALL BE PROVIDED FOR OTHER KEY CONSTRUCTION ITEMS SUCH AS RCC, TANKAGE, CABLE LAYING, PIPING FABRICATION, ERECTION, HYDROTESTING , STRUCTURAL EREECTION ETC.

REMARKS

MONTH & YEAR CLIENT: ISPRL PMC : EIL PAGE 26OF 32

UNDERGROUND CIVIL WORKS CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

UNIT :_______________

ANNEXURE : II (I)

STATUS OF CONSTRUCTION SR. NO.

AGENCY SCOPE OF WORK

DURATION (MONTHS)

CONTRACTUAL START COMPLN DATE

DATE

ACTUAL START

ACT/ANT COMPLN DATE

CUM. % ACHIEVED MONTHLY PROGRESS SCH.

PROGM

CONTRACTUAL

FRONT*

SCH

AVAILABLE

ACT.

SUMMARY NOTE : 1. * FRONT INDICATES WORK THAT CAN BE TAKEN UP CONSIDERING AVAILABILITY OF DRAWINGS, MATERIALS AND ACCESS.

ACTUAL

UNDERGROUND CIVIL WORKS CONTRACTOR

MONTH & YEAR CLIENT: ISPRL PMC : EIL PAGE 27 OF 32

STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

UNIT :__________________

LOOPWISE HYDROTESTING STATUS ANNEXURE : II (J)

SR. NO.

DESCRIPTION

1.0 UNIT I

TOTAL 100

FRONT AVAILABLE 50

CHECK LISTED 30

MECH. CLEARED 20

RADIOGRAPHY CLEARED 20

NO. OF LOOPS HYDROTESTED SR THIS MONTH CUMULATIVE CLEARED SCH. ACT. SCH. ACT. 20

15

5

20

SERVICEWISE / SYSTEMWISE

2.0 UNIT II SERVICEWISE / SYSTEMWISE

3.0 OFFSITES PART A SERVICEWISE

4.0 OFFSITES PART B SERVICEWISE

5.0 PACKAGES SERVICEWISE

TOTAL NOTE : REPORTING SHALL START AFTER PREPARATION OF LOOPWISE PIPING COMPLETION SCHEDULE

10

REMARKS

LOOPS UNDER HOLD MATERIAL ERECTION TOTAL

35

15

50

MONTH & YEAR CLIENT: ISPRL PMC : EIL PAGE 28 OF 32

UNDERGROUND CIVIL WORKS CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

UNIT : ______________

ANNEXURE : II (K)

SYSTEM HANDING OVER STATUS (UNITWISE) S.NO. A.

SYSTEM DESCRIPTION

SYSTEM I

FORMAT I ISSUE DATE

FORMAT II ISSUE DATE

FORMAT III ISSUE DATE

TARGET DATE ACTUAL DATE

B.

SYSTEM II

TARGET DATE ACTUAL DATE

C.

SYSTEM III

TARGET DATE ACTUAL DATE TARGET DATE ACTUAL DATE TARGET DATE ACTUAL DATE

GRAND TOTAL

TARGET (NOS.) ACTUAL (NOS.)

LEGEND : FORMAT I

: INFORMATION REGARDING SYSTEM COMPLETION

FORMAT II : CHECKLIST FORMAT III : READY FOR PRE-COMMISSIONING \ MECH COMPLENTION CERTIFICATE FORMAT IV : READY FOR COMMISSIONING CERTIFICATE FORMAT V : COMPLETION OF COMMISSIONING CERTIFICATE NOTE :

1. TO BE FURNISHED SEPARATELY FOR EACH UNIT 2. REPORTING SHALL START AFTER PREPARARTION OF SYSTEMWISE COMPLETION SCHEDULE

FORMAT IV ISSUE DATE

FORMAT V ISSUE DATE

NAME OF UNIT

GRAND PLAN

TOTAL ACT

ENG. DEPT.

PLAN

ACT

PLAN

ACT

PLAN

ACT

PLAN

ACT

NOTE : REASON FOR DEVIATION BETWEEN MONTHLY CONSTRUCTION PROGRAMME AND ACTUAL TO BE MENTIONED. (USE SEPARATE SHEET IF NECESSARY) GRAND TOTAL : (1) + (2)

SUB TOTAL : (2)

OTHERS

SURVEYORS

SAFETY DEPT.

SITE SUPERVISORS

SITE ENG.

QA / QC DEPT.

STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

PROJECT CONTROL

ADMN. DEPT.

(1) LABOUR

MANAGERS

SUB TOTAL : (1)

OTHERS

UNSKILLED LABOUR

LAGGERS

GUNITOR

DRILLERS

FABRICATORS

TACK WELDERS

CRANE OPERATORS

SAND BLASTERS

MECHANICS

MILL WRIGHT FITTERS

INSTR. TECHNICIANS

STRL. FITTERS

PAINTERS

STRL. ERECTORS

SCAFFOLDERS

OPERATOR / DRIVER

INSULATORS

INST. FITTERS

ELECTRICIAN

GRINDERS

GAS CUTTER

PIPE/FABN. FITTERS

RIGGERS

WELDERS - PIPE

WELDERS - STRL.

BATCH PLANT LAB.

MASONS

BAR BENDER

CARPENTERS

FOREMAN

PLAN / ACT

UNDERGROUND CIVIL WORKS CONTRACTOR

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 29 OF 32

ANNEXURE - II(L.1)

UNITWISE DEPLOYMENT OF LSTK PERSONNEL AT CONSTRUCTION SITE MONTHLY CONSTN. PROGRAMME(%):

MONTHLY CONSTRN. ACTUAL (%) :

(2) MANAGEMENT & SUPERVISION

SL NO NAME OF UNIT

TOTAL DEPLOYED REQUIRED

DEPLOYED REQUIRED

DEPLOYED REQUIRED

DEPLOYED REQUIRED

DEPLOYED REQUIRED

DEPLOYED REQUIRED

DEPLOYED REQUIRED REQUIRED

DEPLOYED

DEPLOYED REQUIRED

DEPLOYED REQUIRED

DEPLOYED REQUIRED

DEPLOYED REQUIRED

DEPLOYED REQUIRED

DEPLOYED REQUIRED

DEPLOYED REQUIRED

REQUIRED

DEPLOYED

PROGRAMME %AGE :-

%AGE PROGRESS ACHIEVED :BAR CUTTING M/C

250 MT CRANES

HYDRA (8T)

MOBILE DG SETS

HOT MIX PLANT

SAND BLASTING HOPER

CUBE TESTING M/C

EQUIPMENT & MACHINERY

PAV. BREAKERS

STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

HAND CUTTING SETS

CONTRACTOR

MAGNETIC DRILL M/C

SCREW JACK

PUG CUTTING M/C

OVENS MOTHER/PORTABLE

GRINDING M/C(AG)

BAR BENDING M/C

TRANSIT MIXERS

WINCH/HOIST

TRACTORS/TRAILORS

WAGON DRILLERS

CRANES/HYD. CRANES

LORRY/CARS/JEEPS

MOTOR GRADERS

BATCHING PLANT

SHEARING/GROOVING M/C

WATER PUMPS

ROCK BREAKERS

DRILLING M/C RIGS

PIPE BENDING M/C

PAY LOADERS

VIBRO ROLLERS

ROAD ROLLERS

COATING/WRAPPING M/C

WELDING MACHINE

VIBRATORS

COMPACTORS

COMPRESSORS

JACK HAMMERS

ROLLING MACHINES

DW PUMPS

DG SETS 125/82.5 KW

WATER TANKS

DOZERS

CONC MIXERS

DUMP LOADERS

EXCAVATORS

EQUIPMENT/MACHINERY

UNDERGROUND CIVIL WORKS

MONTH & YEAR CLIENT: ISPRL PMC : EIL PAGE 30 OF 32

UNITWISE RESOURCE DEPLOYMENT STATUS ( FOR THE MONTH OF : ___________)

ANNEXURE : II (L.2)

UNDERGROUND CIVIL WORKS

MONTH & YEAR CLIENT: ISPRL PMC : EIL PAGE 31 OF 32

CONTRACTOR STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

ANNEXURE : II (O) .

STATUTORY APPROVAL STATUS (APPROVALS TO BE LISTED UNDER THE HEADS OF (A) FOR DESIGN / DRAWINGS AND (B) FOR INSTALLATION) SL. NO.

APPROVALS

@@ STATUS

APPROVAL DATE REQUIRED BY

1

CHIEF INSPECTOR OF FACTORIES FOR PLANT LAYOUT a) CONSTRUCTION b) AS BUILT

2

MUNICIPAL CORPORATION FOR VARIOUS BUILDINGS

3

CIVIL AVIATION FOR FLARE STACK OF CHARGE HEATER

4

FIRE & NUISANCE DEPARTMENT FOR FURNACE STACK ( CHARGE STACK)

5

NOC FROM MUNICIPAL CORP. FOR ALL FACILITIES

6

IBR FOR STEAM PIPING & EQUIPMENTS

7

IBR FOR CHARGE HEATER

8

TAC FOR FIRE WATER & FIRE FIGHTING SYSTEM

9

CCE FOR PLANT LAYOUT, FIRE FIGHTING SYSTEM & TANK

10

CEI APPROVAL FOR H.V ELECTRICAL DISTRIBUTION SYSTEM

11

ANY OTHER STATUTORY & GOVT. APPROVALS (LIST THE SAME)

@@ NOTE : PROBLEMS IF ANY HOLDING APPROVAL SHALL BE HIGHLIGHTED IN THE STATUS COLUMN.

RECEIVED ON

REMARKS

UNDERGROUND CIVIL WORKS CONTRCTOR : STRATEGIC STORAGE OF CRUDE OIL PROJECT AT VISAKHAPATNAM

MONTH & YEAR CLIENT : ISPRL PMC : EIL PAGE 32 OF 32

ANNEXURE : II (P) PROJECT PHOTOGRAPHS NOTE : COLOUR PHOTOGRAPHS SHOWING KEY PROJECT ACTIVITIES e.g MANUFACTURING OF CRITICAL EQUIPMENT, TRANSPORTATION OF ODC ITEMS, CONSTRUCTION/ERECTION OF MAIN AREAS / EQUIPMENT SHALL BE INCLUDED EVERY MONTH.

Attachment -IV

FLOW OF DOCUMENTS FROM CONTRACTOR Note :

1. Documents to be submitted by the bidder along with Bid are listed in clause 4.0 2. Contractor shall submit electronic file along with hard copy wherever “*” is marked below 3. Number of copies to be submitted by Contractor for each document indicated below are indicative and shall be modified as per project requirement by Project Manager before including in the bid document.

S.NO . 1.

NO. OF COPIES DESCRIPTION OF DOCUMENT 90 Days Front End schedule

2a. Procedure for Planning Scheduling and Monitoring along with sample formats. 2b. Progress Measurement Methodology 3a. Overall Project Schedule ( Unit wise )

3b. Updation of overall Project schedule ( Unit wise )

FREQUENCY / TIME OF RECEIPT With in one week of award

CLIENT

PMC (HO)

PMC (SITE)

PMC (DESIGN OFFICE)

4

4*

2*

2*

DOCUMENT CATEGORY Review Approval

During kick off Meeting ( To be held within two weeks of award )

2

With in three weeks of award

4

4*

2*

2*

Approval

Monthly / to be submitted with monthly progress report

3

3*

2*

2*

Information

-

4*

-

1

Review

Within 6 weeks of award 4a. Unit wise Functional Schedules in resource based bar chart with “s” curves - Residual Basic Engineering Schedules Schedules of different disciplines to be submitted as separate documents - Detailed Engineering Schedules - Ordering Schedules - Manufacturing & Delivery Schedule Sub-contracting Schedule Updation of Functional Schedule and “S”

2

2

2 Approval

Page 1 of 3

Attachment -IV

FLOW OF DOCUMENTS FROM CONTRACTOR 4b. Curve

Monthly

3

2*

2*

2*

Information

5a. Construction Network ( Unit wise ) with contract level, unit level and discipline “S” curves. 5b. Updation of Construction Network and “S” curves ( Unit wise )

Within eight weeks of award or one month before start of construction activities, which ever is earlier. Monthly

2

3*

2*

2*

Review

1

1

2*

1

Information

6a. Loop wise piping completion schedule

Two months before start of hydro -testing as scheduled in unit wise construction network

2

3*

2*

2*

Review

1

1

2*

1

Information

6b. Updation of loop wise piping completion schedule

Weekly, to be submitted before review meeting

7a. System wise completion schedule

One month before scheduled completion as per unit wise construction network

2

3*

2*

2*

Review

7b. Updation of system wise completion schedule

Weekly, to be submitted before review meeting

1

1

2*

1

Information

8a. Pre-commissioning / commissioning schedule

Two months before scheduled system completion or one month before starting. Pre-commissioning activities as per unit wise construction

2

3*

2*

2*

Review

8b. Updation of Pre-commissioning / commissioning schedule

Weekly, to be submitted before review meeting

1

1

2*

1

Information

9.

As desired by Client/PMC

Catch up Schedules

Page 2 of 3

Attachment -IV

FLOW OF DOCUMENTS FROM CONTRACTOR a. For Overall Project Schedule b. For Construction Networks c. Updation

4 3

4* 3*

2* 2*

2* 2*

Review

As per 4b & 7b.

Review As called for

10a. Sub-contractor schedules with “S” curves To be made within two weeks of award of Sub-Contract including all Sub-Contractor Packages To be submitted when called for by the like Heater, DM Plant etc, owner / PMC. Fortnightly 10b. Updation of Sub-contractor schedules with “S” curves

Information

Information

11. Monthly Programme a. Design Office Activities b. Construction Activities

Within three calendar days of monthly progress report cut off date Within two calendar days of monthly progress report cut off date

12. Monthly Progress Report

Monthly, within 5 calendar days from cut off date

3

13. Weekly Progress Report ( Over all )

Weekly / within 2 calendar days of cut off date.

3

2

2

2

Information

( 2H )

2

2

2

Information

1

2

2

1

Information

( 2H )

( 2H )

( 2H )

( 2H )

Information

14. Weekly Progress Report ( Construction ) Weekly / within 2 calendar days of cut off date. 15. Daily Progress Report ( Site )

Daily / before noon of next day

16. Expediting Report

Fortnightly

As desired

2

2

2

Review

2

2

2

Review

2* Files as 2* Files as 2* Files as Information mentioned mentioned mentioned above above above

Page 3 of 3