Booklet Cdc Ipc Intl Ttx (feb 2013)

MENTAWAI MEGATHRUST – DiREx 2013 - 2014

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Concept Development Conference& Initial Planning Conference 7 – 8 February 2013 Mercure Hotel,Padang, West Sumatra, Indonesia

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CONTENTS Page

CONTENTS .................................................................................. iii CALENDAR OF EVENTS ...............................................................5 CONCEPT DEVELOPMENT & INITIAL PLANING CONFERENCE (CDC/IPC) TABLE TOP EXERCISE (TTX) INTERNATIONAL 2013 .............................................................................................7 1.

Background ....................................................................... 7

2.

Objectives ......................................................................... 8

3.

Targets............................................................................... 8

GUIDELINES FOR DELEGATES ....................................................9 1.

General Information ....................................................... 9

2.

Arrival and Departure Arrangements........................... 9

3.

Site Survey ........................................................................ 9

4.

Transportation ............................................................... 10

5.

Accomodation ................................................................. 10

6.

Access to Meeting Venues ............................................ 11

7.

Dress Code ...................................................................... 11

8.

Secretariat ...................................................................... 11

9.

Other Information ......................................................... 12

Concept Development Conference& Initial Planning Conference 7 – 8 February 2013 Mercure Hotel,Padang, West Sumatra, Indonesia

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Agenda ............................................................................. 13

Day one : ................................................................................... 13 Day Two : .................................................................................. 14 FLOORPLANS .............................................................................15 1.

Conference Room Mercure Hotel ................................ 15

2.

Conference Room For AAR Meeting ............................ 16

3.

Evacuation Maps Mercure Hotel .................................. 17

4.

Site Survey ...................................................................... 20

5.

West Sumatra Tourism Map ......................................... 21

Concept Development Conference& Initial Planning Conference 7 – 8 February 2013 Mercure Hotel,Padang, West Sumatra, Indonesia

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CALENDAR OF EVENTS MENTAWAI MEGATHRUST – DIREX 2013 - 2014

Note: 2013: February 7th-8th

:Concept Development Conference& Initial Planning Conference(CDC/IPC) Table Top Exercise(TTX)International

March 14th-15th

: FinalPlanning Conference(FPC) Table Top Exercise (TTX)

April 22th-25th

: Table Top Exercise(TTX) International

August 25th-30th

:Concept Development Conference& Initial Planning

International

Conference(CDC/IPC) Command Post Exercise & Field Training Exercise (CPX/FTX)

Concept Development Conference& Initial Planning Conference 7 – 8 February 2013 Mercure Hotel,Padang, West Sumatra, Indonesia

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2014: January 14th -20th :Final Planning Conference (FPC) ofCommand Post Exercise (CPX),Field Training Exercise (FTX), & Humanitarian Civic Action(HCA) March 16th – 22th

: Execution of Command Post Exercise (CPX), Field Training Exercise (FTX), & Humanitarian Civic Action (HCA)

Concept Development Conference& Initial Planning Conference 7 – 8 February 2013 Mercure Hotel,Padang, West Sumatra, Indonesia

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CONCEPT DEVELOPMENT & INITIAL PLANING CONFERENCE (CDC/IPC) TABLE TOP EXERCISE (TTX) INTERNATIONAL 2013

1. Background Recognizing the high level of vulnerability to earthquake and tsunami in Indonesian region, the Government of the Republic of Indonesia has developed a Tsunami Disaster Risk Reduction Masterplan to enhance its protection for the people living in areas prone to earthquakes and tsunamis. The Government of the Republic of Indonesia attaches great importance of reducing the risks by organizing series of exercises to strengthen its disaster emergency management system both at the national and local levels. Being aware on the possible devastating impact that Mentawai Megathrust may bring, the Government of Indonesia would like to invite all ASEAN Member States and EAS Non-ASEAN Participating Countries to take part in series of Mentawai Megathrust humanitarian relief exercises. On this note, Indonesian National Agency for Disaster Management (BNPB), together with relevant line ministries, will host an International Table Top Exercise 2013,with the theme “Strengthening Collaboration and Partnerships in Disaster Response To Build A Resilient Region". BNPB has developed the basic concept of the International Table Top Exercise, which tentatively will take place on 20th – 26th of April 2013. To enrich the basic concept of the exercise it is, therefore, necessary to obtain inputs from international partners who will be involved in the activities. Thus, the Government of Indonesia welcomes all ASEAN Member States and Non-ASEAN EAS Participating Members as well as related international organizations to participate in the Concept Development Conference (CDC)/Initial Planning Conference (IPC) for International Table Top Exercise in Padang, West Sumatra, on the 7th & 8th of February 2013.

Concept Development Conference& Initial Planning Conference 7 – 8 February 2013 Mercure Hotel,Padang, West Sumatra, Indonesia

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2. Objectives a. To formulate a joint basic concept of the project which will be used in the implementation of International Table Top Exercise in April 2013. b. To identify the issues that will be subjects of discussion on the activities of the International Table Top Exercise 2013. c. To have a common understanding among international participants about the activitiesas the preparation for the International Table Top Exercise 2013. 3. Targets

a.

The identification of the material for the International Table Top Exercise 2013.

b.

The establishment of common perception on the purpose and objectives of the International Table Top Exercise 2013, that is to identify alternative solutions (debottle necking) for significant hindrance often faced during humanitarian operation caused by natural disasters

c.

The formulation of the basic concept to be used as a reference in the International Table Top Exercise 2013.

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GUIDELINES FOR DELEGATES 1. General Information The Concept Development Conference (CDC) and Initial Planning Conference (IPC) for the International Table Top Exercise 2013 will be held at the Hotel Mercure, Padang, West Sumatra, Indonesia on 7-8 February 2013. Participants are suggested to arrive at the meeting site on 6 February 2013 for registration. 2. Arrival and Departure Arrangements a. b. c.

Delegates will have to use normal entry and exit channels at the MinangkabauInternational Airport, Padang. Delegates are kindly requested to inform the organizing committee about their itinerary as soon as possible for transportation arrangement.

3. Site Survey a.

Participants in the CDC and IPC are invited to conduct site survey to explore the areas and its suitability with the scenarios and the size of participating teams.

b.

All activities will take place in Pangeran Beach Hotel.

c.

The transportation willleave from Mercure Hotel from 0800 hours on 8 February and return at 0900 hours on the same day. The trip from Hotel Mercure. to Pangeran Beach Hotel takes approximately 15 minutes.

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4. Transportation The organizing committee will provide transportation for airport transfer only (from and to the hotel). 5. Accomodation a.

Participants are kindly requested to book their own reservations directly to the hotel listed below. Please inform your confirmed accommodation to the organizing committee.

b.

Contact details of the hotels: MERCURE HOTEL PADANG Ballroom Jalan Purus IV No. 8 Padang 25115 West Sumatra Tel.: +62 751 891188 Fax: +62 751 891891 Email: [email protected] Contact Person:Ms. Fivi Fitrianti Phone Number: +62 81277330691 PANGERAN BEACH HOTEL PADANG Jalan Ir. H. Juanda No. 79 Padang West Sumatra Phone. +62 751 7051333 Fax: +62 751 7054613 Contact Person: Ms. Rini Phone Number:0811669980

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6. Access to Meeting Venues a.

b.

Each Delegateis required to register at the reception desk of the organizing committee located at the hotel lobby upon arrival. The desks open from 09.00 to 20.00 hours on the 6th February. Meeting badges will be provided at the registration for all Delegates to access to all meeting areas

7. Dress Code During Concept Development Conference and Initial Planning Conference for the International Table Top Exercise 2013, the recommended attire of the Meeting will be daily uniform (for Military Officer) and business suit (for Civilian Officer). 8. Secretariat a. The organizing committee will provide 1 (one) common secretariat for all delegations at the meeting area. b. Any master copy of documents (hard copy and soft copy) from Participants to be circulated in the Meetings should be submitted to the organizing committee. c. Please contact the following persons for any inquiries or arrangements related to the Meetings: Mr. Hendrikus Adi Hernanto, SS Phone:+ 62 21 3503681 Mobile: +62 817899910 Email: [email protected] cc to: [email protected]

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9. Other Information 9.1 Place of Interests For further information, please visit the following Indonesia’s Official Tourism Website: http://www.indonesia.travel 9.2 Electricity The electric current is 220 Volt AC (50 cycles) throughout Indonesia. The electric plugs and sockets are designed for twopin plugs. It is recommended that delegates bring their own adaptors to comply with the electric current and plugs. 9.3 Banking Banks are opened on Monday through Friday from 08.30 – 16.30 hours. However, foreign currencies exchanges can be found in all major shopping areas and hotels. Many shops and restaurants also accept credit cards. Please note that 1 USD is approximately equivalent to IDR 9600 – IDR 9700 (as of January 2013). 9.4 Time Zone Please be advised that the time zone in Padang is GMT+7. 9.5 Weather Information Padang has a nice tropical climate with high humidity. In February, rainy days are most likely predicted and the average temperature is around 28o C.

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10. Agenda Day one : Thursday, 7 February 2013 Ballroom, Mercure Hotel Padang, West Sumatra Time

Activity

08:30–09:00

Registration Evacuation Explaination by Dress Code: Business Mercure Hotel Attire; Uniform Opening Ceremony “Pasambahan” Dance Opening Remarks by West Sumatera Governor Opening Remarks by the Chief of BNPB Photo Session Coffee Break

09:00 – 09: 07 09:07 – 09:10 09:10 – 09:17 09:20-09:27 09:30 -09:40 10:10-10:15

10:15-10:40

10:40-11:05

Press conference: Chief of BNPB Presentationon the urgency of B. Wisnu Widjaja, Head the disaster relief exercise in of Training & Education anticipating the threat of Center– BNPB Mentawai Megathrust Rosmalawati Chalid, Presentation on the Added Director General for Value for regional ASEAN Cooperation implementation of the Ministry of Foreign exercise Affairs Jaya Murjaya, Head of Tsunami Early Warning System “Seismologi Teknik and Emergency Command Geofisika Potensial dan System in Indonesia Tanda Waktu” of BMKG

11:05-11:30 Tsunami Early Warning System Ade Edward, Head of and Emergency Command Emergency & Logistics, System in West Sumatera EOC - BPBD Province of West Sumatra

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Time 11:30 – 11:55 11:55-12:25 12:25-12:50

12:50- 13:15

13:15-15:30

15:30-16:00 16:00-18:00 19:00-21:30

Activity Regional (ASEAN) Mechanism Arnel Capili, Senior for Disaster Relief Assistance Emergency Preparedness (SASOPS) & Response Officer of AHA Centre Lunch Break Iwan Mindaraga, Lessons Learned: West Emergency Response Sumatra Earthquake in Officer of UNOCHA September 2009 Indonesia Lessons Learned: Aceh Irina Rafliana, COMPRESS Earthquake in April 2011 Coordinator, LIPI Presentationon the Mentawai B. Wisnu Widjaja, Head Megathrust Direx 2013 – 2014 of Education and Training Center – BNPB Presentation on the draft Concept of Table Top Exercise Kol. Czi Faizal, 2013 Coordinator of TTX Planners Discussion Coffee Break Discussion Cont. Welcoming Dinner by the Dress Code: Batik/Smart Mayor of Padang Casual

Day Two : Friday, 8 February 2013 Time

Activity

08:00-09:00

Site Survey Locations International TTX

09:00- 09:30

Wrap Up Session

09:30-10:00

Closing Ceremony at Ball Room of Mercure Hotel

10:00-13:00 13:00-16:30

Lunch Break Field Visit

Dress Code: Business Attire; Uniform Kol. Czi Faizal, Coordinator of TTX Planners Primary Secretaryof BNPB/ Deputy of BNPB

Concept Development Conference& Initial Planning Conference 7 – 8 February 2013 Mercure Hotel,Padang, West Sumatra, Indonesia

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FLOORPLANS 1. Conference Room Mercure Hotel

Concept Development Conference& Initial Planning Conference 7 – 8 February 2013 Mercure Hotel,Padang, West Sumatra, Indonesia

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2. Conference Room For AAR Meeting

Concept Development Conference& Initial Planning Conference 7 – 8 February 2013 Mercure Hotel,Padang, West Sumatra, Indonesia

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3. Evacuation Maps Mercure Hotel

Lobby Map

Concept Development Conference& Initial Planning Conference 7 – 8 February 2013 Mercure Hotel,Padang, West Sumatra, Indonesia

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Upper Ground Map

Conference Room

Concept Development Conference& Initial Planning Conference 7 – 8 February 2013 Mercure Hotel,Padang, West Sumatra, Indonesia

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1st Floor Map

Holding Room

AAR Meeting Room

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4. Site Survey

Note: 

Location A:

MERCURE HOTEL PADANG Jalan Purus IV No. 8 Padang 25,115 West Sumatra 

Location B:

HOTEL PANGERAN BEACH Jalan Ir. H. Juanda No. 79 Padang West Sumatra

Concept Development Conference& Initial Planning Conference 7 – 8 February 2013 Mercure Hotel,Padang, West Sumatra, Indonesia

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5. West Sumatra Tourism Map

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