Construction R&r

SAUDI KAYAN PETROCHEMICAL COMPLEX PROJECT LOW DENSITY POLY ETHYLENE PLANT ROLES AND RESPONSIBILITIES Document Ref: 210-01Z-0109 Simon Carves Project Number: 4025C

0

25/04/08

First External Issue for IMPT review

D. Gadd

G West

R. Mellanby

A

10/04/2008

Issued for Internal Review

D. Gadd

A. Hardy

R. Mellanby

Rev

Date

Description

Author

Checked By

Approved By

/conversion/tmp/scratch/466849380.doc Page 1 of 10

Accepted By IPMT

Table of Contents 1.0 1.1 1.2

INTRODUCTION.........................................................................................................3 Purpose...................................................................................................................3 Scope.......................................................................................................................3

2.0

ABBREVIATIONS & Definitions..................................................................................3

3.0

RESPONSIBILITIES...................................................................................................3

3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10 3.11 3.12 3.13 3.14 3.15 3.16 3.17 3.18 3.19 3.20 3.21

Site Manager (SM)..................................................................................................3 Construction Manager (CM)....................................................................................4 Construction Superintendent (CS)..........................................................................4 Construction engineer (Ce).....................................................................................4 Site QA/QC Manager (SQAM)................................................................................4 Field QA/QC engineer (FQE)..................................................................................5 Site Document Control Engineer (SDC)..................................................................5 site commercial Manager (SCM).............................................................................5 Quantity Surveyor (QS)...........................................................................................6 field Engineering Manager (FEM)...........................................................................6 Discipline Field Engineer (DFE)..............................................................................6 Constructability Co-ordinator (CC)..........................................................................7 Site Administration Manager (SAM)........................................................................7 Material Control Engineer (MCE)............................................................................7 Site safety (HSE) Manager (HSE)...........................................................................8 Chief of Security (CSec)..........................................................................................8 Field Safety Advisor (FSA)......................................................................................9 Site Project Controls engineer (PCe)......................................................................9 Construction Planning Engineer (CPE)...................................................................9 Pre-Commissioning Manager (PCOM)....................................................................9 Turnover Manager (TM)........................................................................................10

/conversion/tmp/scratch/466849380.doc Page 2 of 10

1.0

INTRODUCTION

1.1

PURPOSE The purpose of this document is to define the main duties and responsibilities of the key positions shown on the Saudi Kayan LDPE Project Site Organisation Chart.

1.2

SCOPE The scope is for the activities undertaken by SCUK personnel whilst in the Kingdom of Saudi Arabia, at the OWNER’s Offices, Government Offices, the Construction Site, the Lay-down Area and Vendor / Subcontractors premises etc.

2.0

ABBREVIATIONS & DEFINITIONS SK

Saudi Kayan

IPMT

Integrated Project representatives)

SCUK

Simon Carves UK Ltd.

3.0

RESPONSIBILITIES

3.1

SITE MANAGER (SM)

Management

Team

(OWNER’s

The Site Manager reporting to the Project Director is the senior SCUK representative at the jobsite. He is responsible for directing all aspects of the field construction execution program to ensure compliance with project policies, procedures, contractual obligations and overall project objectives. He is responsible for developing the field staff and subcontractors into an efficient construction team that will build the project safely, in accordance with project specifications, within schedule and budget and to full quality compliance. He is responsible for the construction of the project in a manner that protects the surrounding environment. With the support and participation of the construction team, he will make all efforts to maintain harmonious working relationships with the OWNER / IPMT, the Saudi Arabian authorities and other contractors

/conversion/tmp/scratch/466849380.doc Page 3 of 10

on the site in line with the above objectives of safety, timely completion, quality and budget control. 3.2

CONSTRUCTION MANAGER (CM) The Construction Manager reporting to the Site Manager will have full day-to-day operational responsibility for construction, including management of subcontractors and support staff. He is responsible for seeing that the subcontractor plans and executes all work activities in accordance with project safety procedures, schedules, budgets, specifications, quality, and procedures. The construction manager oversees all craft activities and guides the subcontractor on method of work improvement. The construction manager has a team of superintendents reporting to him dedicated to the various main disciplines, namely, Civil, Building and Structural, High Pressure Equipment, Mechanical and Piping, Electrical, Instrumentation and Controls.

3.3

CONSTRUCTION SUPERINTENDENT (CS) The Construction Superintendents, reporting to the Construction Manager, are responsible for guiding the sub-contractor supervision in their respective disciplines to ensure timely, safe, and quality erection. They shall effectively analyse productivity and progress reports and will implement corrective action when required. They also shall check in process activities to enable the final quality requirements to be achieved.

3.4

CONSTRUCTION ENGINEER (CE) The Construction Engineer reports to his respective discipline Superintendent and is responsible for supervising the works of the subcontractor, ensuring that the works are carried out in a safe manner, in accordance with the approved quality system and schedule. Ensuring that any scope changes are agreed with the proper authorities and documented and authorised using the Field Instruction Procedure. Carry out inspections as required and completing the daily log.

3.5

SITE QA/QC MANAGER (SQAM) The Site Quality Assurance / Quality Control Manager, reporting to the Site Manager, is responsible for implementing the construction quality assurance program and quality control procedures. The SQAM leads a team of specialists who will monitor, control and audit all construction activities to ensure compliance with the project's quality requirements. He is responsible for ensuring the work is performed under applicable codes and regulations. The SQAM provides QA training, supervises

/conversion/tmp/scratch/466849380.doc Page 4 of 10

QC inspections, supervises QA audits; maintains QC documentation, implements and supervises the non-conformance reporting procedures, performs internal audits, and assembles documentation for project completion and turnover to the start-up team. The SQAM has the authority to stop the work in instances where items are not being installed as per contract drawings and specifications. 3.6

FIELD QA/QC ENGINEER (FQE) The Field QA/QC Engineer, reporting to the SQAM, is responsible for the inspection, acceptance, and/or rejection of work performed in a particular discipline. He ensures work is in compliance with all applicable codes and specifications and prepares reports and quality records in compliance with procedures.

3.7

SITE DOCUMENT CONTROL ENGINEER (SDC) The Site Document Control Engineer, reporting to the SQAM is responsible for delivering and implementing the document management processes, including preparation of Distribution Matrices, Workflows, receipt and issue of technical (i.e. Engineering/Construction/Sub Contracts/Commissioning) documentation, and any subsequent processing into electronic format utilizing scanned images processed via hard copy documents. This will include ensuring that all required documentation is received, registered, distributed, reviewed, approved and stored within the Company EDM System (WRENCH), for subsequent preparation to ensure a timely, comprehensive and efficient hand over to the respective parties.

3.8

SITE COMMERCIAL MANAGER (SCM) The Site Commercial Manager, reporting to the Site Manager, is responsible for all aspects of prime contract and subcontracts management and administration at the jobsite. His duties will be to review incoming correspondence from Subcontractors and preparing responses. He will monitor all subcontractors on site for progress and quality, verifying and processing of Sub-contractor payment applications and obtaining approval of subsequent invoices. He will co-ordinate the work of subcontractors with field personnel and review, analyse and recommend resolutions of Sub-contractor claims. Recording and processing of all variation / change orders through Field Instructions. He will advise the Site Manager of any contractual problems relating to the Sub-contractor and propose required actions.

/conversion/tmp/scratch/466849380.doc Page 5 of 10

Input in to Monthly Report. 3.9

QUANTITY SURVEYOR (QS) The Quantity Surveyor, reporting to the Site Commercial Manager is responsible for monitoring the sub-contractors progress and assist the SCM with the discipline related valuations, amendments, variation orders, Field Instructions, claims, back charges and Sub-contract completion. Also to participate in the Subcontractor performance evaluation.

3.10

FIELD ENGINEERING MANAGER (FEM) Reporting to the Site Manager, the Field Engineering Manager is responsible for the compliance of all construction activities to applicable standards and specifications. He provides technical services on site, and document control for engineering drawings, standards, specifications, and vendor information; supervises all field engineering activities; and controls the change management process under the direction of the Site Manager, including selected construction subcontractor work scope changes in conjunction with the SCM. He is responsible for the management of vendor engineer services at site and their budgetary control. He is responsible for the transfer and accuracy of all as-built information. He is the focal point of all engineering queries and the direct contact with the home office support team. He will be supported by Discipline Field Engineers.

3.11

DISCIPLINE FIELD ENGINEER (DFE) The Discipline Field Engineer reporting to the Field Engineering Manager shall resolve technical queries, produce field sketches capture any engineering changes through the change control procedure, review technical content of field instructions and variation orders, provide technical input to field contract and material requisitions and advise of any necessary back charging. As required the engineering support team shall carryout technical reviews of all construction QC documentation, approve as-built records; and,       

Receive drawings and documents. Log in, reproduction and filing of drawings and documents. Distribute drawings, specifications and documents. Control and audit field issued drawings and documents Control design changes and deviations. Issue bills of material for field procurement Determine material substitutions

/conversion/tmp/scratch/466849380.doc Page 6 of 10

3.12

   

Review of Sub-Contractor submittals. Red Lining as-built drawings. Resolving Requests for Information from sub-contractors. Surveying and surveying documents.



Non-conformance reports.

CONSTRUCTABILITY CO-ORDINATOR (CC) The Constructability Co-ordinator, reporting to the Field Engineering Manager is responsible for ensuring that constructability reviews are carried out in accordance with part 3 section 2.9 of the contract during the detailed engineering phase and chairing formal constructability review meetings for all engineering disciplines. Inviting the OWNER/IPMT to participate in all scheduled constructability reviews. Identifying all primary Engineering & Procurement documents, which shall be passed to construction for review and comment. Generate and manage a Constructability Log listing points to be reviewed at each engineering design phase encouraging the use of standard components, standardised dimensions and regular configuration in design.

3.13

SITE ADMINISTRATION MANAGER (SAM) The Administration Manager, reporting to the Site Manager, is responsible for general administration, field accounting, personnel, local payroll, field office services and administration, and financial coordination on the project. He ensures that company and project financial and personnel procedures are followed. He also has the responsibility for the accommodation and travel for the members of the construction team.

3.14

MATERIAL CONTROL ENGINEER (MCE) The Materials Control Engineer, reporting to the Field Engineering Manager, is responsible for the overall site procurement and materials management. With the assistance of his site team, he oversees the activities of material receipt, inventory, storage, and issuance of permanent plant materials. He is responsible for site activities with regard to the preservation of materials during storage and construction. He provides the field team with material status information and provides an expediting interface with SCUK home office. He is responsible for actioning Over/Shortage & Damage reports prepared by materials staff and reporting non-conformances. For the close out of the project he is responsible for the reconciliation of project materials and the disposal of

/conversion/tmp/scratch/466849380.doc Page 7 of 10

any surplus materials in accordance with company procedures and SK requirements. 3.15

SITE SAFETY (HSE) MANAGER (HSE) The Safety Manager administratively reports to the Site Manager and functionally to the Project Safety Manager. He is responsible for the implementation and administration of the health, safety, environmental and security programs, which include: inspections, training (safety, contamination, environmental remediation, hazard detection), new hire orientations, communications, corrective actions, incident investigations, material handling procedures and safety reports. He will ensure that all the construction team has a dedication to achieving an excellent safety performance at the jobsite. He will raise safety to a high profile by safety campaigns and safety banners. He will develop and operate a worker safety incentive program and fully participate in SK safety initiatives. He will work with IPMT in the preparation of safe job analyses and risk assessments.

3.16

CHIEF OF SECURITY (CSEC) The Chief of Security reporting to the Site Safety Manager is responsible for Security of on-site and off-site facilities. Developing and maintaining a working relationship will local law enforcement authorities. Coordination of the security personnel on the project site. Preparing weekly duty roster of security guards and ensures that relieving guard is maintained or supplies replacement guard in the event that scheduled guard fails to report for duty. Ensures the protection of project personnel and properties, conducts regular checks of all buildings, warehouses, offices, and lay-down areas. Checks shift logbook and translates security activities to the Contract Daily Report. Attends required project meetings and communicates accomplishments, activities and concerns of security and keeps management posted of security activities through compiled weekly reports to the Site Safety Manager. Participates actively during emergency drills through coordination with the emergency evacuation team. Ensures that site security instructions/requirements are effectively communicated and understood by security personnel. Reporting all security breaches immediately to the Site Safety Manager and Project Safety Manager.

/conversion/tmp/scratch/466849380.doc Page 8 of 10

3.17

FIELD SAFETY ADVISOR (FSA) The Field Safety Advisor reporting to the Site Safety Manager is responsible for monitoring the contractor’s and sub-contractor’s performance and assist with the implementation of the safety program where required. For day-to-day safety matters the Field Safety Advisor deals directly with the sub-contractors to resolve issues. To ensure that sub-contractors adopt, implement and maintain a safety process in accordance with the Project Safety Plan and Procedures as outlined in the Safety Manual.

3.18

SITE PROJECT CONTROLS ENGINEER (PCE) The Site Project Controls Engineer, reporting to the Site Manager, is responsible for the assembling of construction schedules and progress reports, and for the preparation of cost reports. He conducts planning and scheduling meetings receiving input form the construction superintendents for preparation of detailed construction schedules. He audits subcontractor progress reports and reports any findings for action. He maintains and updates the construction baseline schedule. He analyses cost reports for trending purposes and identifies areas of concern for review and corrective action by the construction team.

3.19

CONSTRUCTION PLANNING ENGINEER (CPE) The Construction Planning Engineer reporting to the Site Project Controls Engineer is responsible for developing the Construction Programme in conjunction with the sub-contractors. To validate progress reports from the sub-contractors and to monitor progress status against the project schedule.

3.20

PRE-COMMISSIONING MANAGER (PCOM) The Pre-Commissioning Manager reports to the Site Manager up to achievement of "ready for commissioning" and the Project Director during start up. The construction team provide support during precommissioning. He is responsible for the identification of the system turnover boundaries and ensuring the logical and orderly turnover of defined systems to the SK Commissioning team. He prepares detailed precommissioning and if required by SK commissioning procedures. He maintains awareness of current field activities by closely coordinating with construction. He supervises the field technical support team to ensure all required pre-commissioning activities are properly conducted safely and

/conversion/tmp/scratch/466849380.doc Page 9 of 10

within budget and schedule. He will, through the FEM, arrange vendor engineer services for pre-commissioning.

3.21

TURNOVER MANAGER (TM) The Turnover Manager is responsible for the management of the Mechanical Completion and Final Completion process utilising an integrated completion and turnover database application. He shall ensure the database is populated with the relevant engineering data such as Tagged Items, Instrument Loops, Equipment List, Line List etc. linked to the appropriate System / Sub-system. He shall ensure the Quality Verifying Documents are developed within the database and manage their completion and then the preparation, assembly and issue of Sub-system / System Mechanical Completion and Final Completion Packages as defined by the Project Execution Instructions Part III Section 8. Also to receive, review, sort, issue and manage resolution of punch lists and management of Weekly Turnover Meeting. Liaise with the Pre-Commissioning Manager for the development of schedules for achieving Mechanical Completion Agreements and the subsequent Final Completion of Systems and Sub-systems.

/conversion/tmp/scratch/466849380.doc Page 10 of 10