Email Templates

Email Templates If you believe something needs to be changed contact Terese, Anna, or Rute. Thanks! Topic

Subject Line

AEC student in < 100-level course

Appointment canceled

Body Dear XXXXX, When making your appointment with the KU Writing Center, we noticed your course number was an AEC course lower than 100. Unfortunately, we only serve students in advanced AEC courses (>100). Fortunately, the AEC has provided you with an excellent tutoring resource, the Point. Please access information about this service at http://www.aec.ku.edu/point. Regards, (Your name here) KU Writing Center writing.ku.edu 785-864-2399

Alumni Email

Write with us, again

Dear KU Writing Center Alumni, You are no longer with us, but your legacy lives on. O.K., too corny (or maybe too morbid?), but I hope you get the point: Every graduating consultant and office assistant has contributed something to the KU Writing Center as it is today, and everyone who works here now is building the Writing Center of tomorrow. But you can continue to influence the trajectory of this organization by reconnecting with us! Twenty-eight of you have already done this by participating in the research project led by our Assistant Director, Moira Ozias. Through survey responses and interviews, you have let us know how working at the Writing Center contributed to your student experience at KU and beyond, as professionals and community members. Results of this alumni research project have already informed how we prepare new consultants and continue to educate the ones who continue working here as they contribute to their own and other writers learning in the Writing Center. Now there is another simple way you can give back: Send us information about you for our new website spotlight, Where Are

Email Templates If you believe something needs to be changed contact Terese, Anna, or Rute. Thanks! They Now? Reading about your learning experiences at the KU Writing Center will provide informal mentoring to new and prospective student employees. Shoot us an e-mail at [email protected] and write with us, again! Rock Chalk, Tere Thonus, Director KU Writing Center writing.ku.edu 785-864-2399 Answer to Formatting Questions

Answer to Formatting Questions

Dear XXXXX, Thank you for your inquiry. Unfortunately, formatting for theses and dissertations is not something that falls under the domain of the KU Writing Center. However, KU Libraries has some great resources to help you with this. Please go to http://guides.lib.ku.edu/etd to find electronic resources and a list of formatting workshops at Lawrence and Edwards campuses as well as times for "format and submit open lab hours." Open hours and workshops are held regularly. Best wishes, (Your name here) KU Writing Center writing.ku.edu 785-864-2399

Becoming a Writing Consultant

Becoming a Writing Consultant

Dear, XXXXX. I am glad to hear you are interested in peer writing consulting. All of our consultants have experience with peer writing consulting before they are interviewed and hired at the KU Writing Center. While some come to KU with that experience, most do not. Students who do not have previous experience working in a writing center take a course called Teaching and Tutoring Writing (LA&S/ENGL 400). The course, now offered both Fall and Spring semesters, includes observations and an internship in the writing center. You can find out more about the class at http://www.writing.ku.edu/~writing/about/becoming_a_co

Email Templates If you believe something needs to be changed contact Terese, Anna, or Rute. Thanks! nsultant.shtml We post our open positions at the end of each semester in order to hire for the coming semester. This is a quick overview, but if you have questions about the class or would like to talk further about writing consulting, please let us know. Regards, (Your name here) KU Writing Center writing.ku.edu 785-864-2399 Cannot Accept Papers by Email

Cannot Accept Papers by Email

Dear XXXXX, Unfortunately we cannot provide feedback on papers sent to us by e-mail. We need you to send your paper through our website so we can keep track of all our consultations for reporting purposes. Please go to writing.ku.edu and click on Schedule an “Appointment” on the right-hand side of your screen. Fill in your KU ID and complete the form to create an account. Once you are logged in, choose the type of your appointment on the top of the page right beside the dates, for instance July 7 th July 13th. Select “Online Consultations & eTutoring” and look for the white slots, which are the ones available. Choose eTutoring on the “Meet Online?” row, fill out your class information, and save your appointment. Automatically, the “Success” page will appear and there you will see an option to attach your file. If you have any further questions, please don’t hesitate in contacting us. Regards, (Your name here) KU Writing Center writing.ku.edu

Email Templates If you believe something needs to be changed contact Terese, Anna, or Rute. Thanks! (785-864-2399 Graduate Student Information Request

Graduate Student Information

Dear XXXXX, We support graduate student writers in multiple ways here at the KU Writing Center. Here are some of the opportunities we offer. Graduate writing consultations: You can make appointments to meet with a trained Graduate Writing Consultant for 55 minutes. You can also schedule an online appointment or an eTutoring appointment. Graduate writing groups: We offer graduate writing groups, which bring together students to offer mutual support and feedback on writing. Graduate Research Write-In: We offer weekend writing events aimed at helping grad students have productive “write-in” time. Whether you’re preparing for your comprehensive exams, writing your dissertation or dissertation prospectus, editing a paper for publication, writing a book review or fellowship application you will find community with other KU graduate students and Writing Center Staff. You can find out more about these and other types of graduate support we offer at http://www.writing.ku.edu/graduate_students/. If you have questions or would like more information about these services, please let us know. Best, (Your name here) KU Writing Center writing.ku.edu 785-864-2399

Graduate Student with Undergraduate Consultant

Writing Center Appointment

Dear XXXXX, We are sending you this email because you have scheduled an appointment with an undergraduate consultant. While our undergraduate consultants can offer helpful feedback to your writing, we would like to let you know that we have graduate

Email Templates If you believe something needs to be changed contact Terese, Anna, or Rute. Thanks! consultants on staff who work specifically with those in postgraduate studies. When scheduling a consultation online, know that 40-minute appointment slots are often staffed by undergraduate consultants. The 55-minute appointments are reserved for graduate students and staffed by graduate consultants. We highly recommend you to reschedule your Writing Center appointment. you may do so online or by calling 785-864-2399. Regards, (Your name here) KU Writing Center writing.ku.edu 785-864-2399 Undergrad Student in Graduate Appointment

Canceled Writing Center Appointment

Dear XXXXX, It has come to our attention that you signed up for a graduate student consultation today, but we do not have you listed in our system as a graduate student. Therefore, we had to cancel your appointment. If you would like to reschedule for a 40-minute appointment at another time, please visit our website at writing.ku.edu or give us a call at 785-864-2399. If you are a graduate student and you believe that our system has you inaccurately listed, please notify us by email [email protected] or by phone. We apologize for any inconvenience and thank you for using the KU Writing Center services. Best, (Your name here) KU Writing Center writing.ku.edu 785-864-2399

Info Requests

Inquiry regarding Writing Center

Dear XXXXX, Thank you for your interest in our services. We welcome you to

Email Templates If you believe something needs to be changed contact Terese, Anna, or Rute. Thanks! Services

make an appointment through our website, writing.ku.edu, at any of our campus locations. During a session, your consultant will want to know about you, what you are working on, and what goals you have for your writing. The session is based on what you tell us you'd like to work on. Regular consulting sessions are typically 40 minutes long, and you will find that most papers can be reviewed in that length of time. 55-minute sessions are available to graduate students by appointment only. You can also choose to use our online services, which include real-time online consultations and feedback via email, called eTutoring. For more information about our services, please visit our website: writing.ku.edu. There, you will find our current locations and hours, details about the services we offer, directions for making an appointment, and a variety of helpful writing resources. If you have further questions, please contact us at 785-8642399. Thank you for your interest in our services, and we hope to see or hear from you soon. Regards, (Your name here) KU Writing Center writing.ku.edu 785-864-2399

No more Appointments

KU Writing Center Appointment Policy

Dear XXXXX, It has come to our attention that during you have missed two Writing Center appointments without canceling or prior notification. Because we are unable to serve all of the students who request consultations, we must make certain that appointments are kept. Unfortunately, you will be unable to make appointments. You are still welcome to come into a roost for a a walk-in at the roosts that still offer them. Current locations and working hours for our many satellite locations can be found on our website http://www.writing.ku.edu.

Email Templates If you believe something needs to be changed contact Terese, Anna, or Rute. Thanks! In order to be able to have your account unlocked, you will need to come to our office and make this request to our Director, Terese Thonus. If you have any questions or concerns regarding this email, please call 785-864-2399. Regards, (Your name here) KU Writing Center writing.ku.edu 785-864-2399

(Your name here) KU Writing Center writing.ku.edu 785-864-2399