Vms Visitor Management System
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VMS - Overview Current scenario : Manual Visitors scribbling on notebook at entry and exit. Visitor pass without visitor details. No check on visitor entry/exit. Data reliability issues. No MIS. Audit concerns. Security Concerns. Management concerns in case of emergency.
Proposed process : Automation by Alacrity’s VMS Complete automated system for managing visitors. Professional manner of welcoming visitors. No paper work. Customised Visitor Pass with visitor photo and details. MIS on button click. Audit compliant.
Benefits Functional Benefits Pre-Requisition module for employee/officers Visitor Tracking Contractor management solution User Defined Gate Pass Blacklisting Employees Notification of Visitor’s arrival using Pop up/SMS/Email MIS
Architecture Admin Module: Creates Database for Employees, Generates Gate Pass Template Security Module: Sending Notification to the Employee about visitor’s arrival, Creates Gate Pass, Monitors Visitors presence in the premises
ADMIN
Internet/ Intranet VMS Database
Security Guard
EMP Self Service Module: Allows/Disallows Visitor, Prefix Appointments
EMP1
EMP 2
Office Premises
EMP ‘N’
VMS Flow Visitors are of 2 types: Unscheduled Visitors Scheduled Visitors
VMS Flow :
Unscheduled Visitors
Security Person checks all checkout times and the final Out Enters time Visitor details in the application...
ADMIN
Internet/ Intranet
The Security Person enrolls the image and the My fingerprint name is Mr. A. I want to meet Emp of the visitor 1
“Check Out Visitor”
VMS Database “Check Out “OK Send Visitor” him”
“Check Out Visitor”
Security Guard
POP UP: MR. A Has come to meet you
Visitor
Gate Pass Sends
Name: Mr.A notification
to Emp by
EMP1
Emp1 transfers SMS: Mr Visitor toA Has Emp2 Come to meet you
EMP 2
Office Premises
EMP ‘N’
IN Time: 13:00 SMS/Popup/ PM
Email
Company Name: XYZ
Gate Pass is given to the visitor
VMS Flow : Scheduled
Visitors
Security Person checks all checkout times and the final Out time
ADMIN
The Security Person enrolls the image and the fingerprint of the visitor Appointment
I want an appointment
No 001
“Check Out Visitor”
Internet/ Intranet VMS Database “Check Out “OK Send Visitor” him”
Security Guard
Pop up: MR. A Has come to meet you
Gate Pass
Sends
Name: Mr.A notification
to Emp by
EMP1 Appointment SMS: NoMr 001 to MrAAHas on 9th June;Come 2:30 to PMmeet you
EMP 2
Office Premises
EMP ‘N’
IN Time:SMS/Popup/ 13:00 PM
Email
Company Name: XYZ
Gate Pass is given to the visitor
Appointm ent No 001 on 9thJune; 2:30 PM
Visitor
VMS Flow : Scheduled
Visitors(Kiosk Based)
The visitor Visitor enters the The visitor enters OUTno time appointment on enrolls his on kiosk the kiosk the fingerprint and
takes his picture on the kiosk
ADMIN Enter Requisition Code
1
2
3
4
I want an appointment
Appointment No 001
Internet/ Intranet VMS Database “Check Out Visitor”
Kiosk Screen
Pop up: MR. A Has come to meet you
Gate Pass Name: Mr.A
EMP1 Appointment SMS: NoMr 001 to MrAAHas on 9th June;Come 2:30 to PMmeet you
EMP 2
Office Premises
EMP ‘N’
IN Time: 13:00 PM Company Name: XYZ
Appointm ent No 001 on 9thJune; 2:30 PM
Visitor
Pre-Requisition module for employee/officers
Employee Requisition
Visitor’s Company Name, Address, Contact info
Transfer Employee
Display Visitor Details
Meeting Room Booking
Meeting Date & Time Required
Display Meeting Name and Meeting Details
Display Meeting Room Summary
Pass Personalizer.
Gate Pass. Photo upload facility
Visitor Details
Visitee Details
Reports
Reports
Verticals Banking Government Retail Manufacturing Pharmaceuticals Oil Industry Hotel Industry IT
Clients
Raj Bhavan
Contact Us
Alacrity Technologies Pvt Ltd. Unit No. 736, 7th Floor, IJMIMA Complex, Near Infinity Mall, Off Link Road, Mind Space, Malad (West), Mumbai - 400064, Maharashtra, India. Tel: 91-22-42955146 / 47 / 48 / 49 Fax: 91-22-42955169
For any further enquiries email us at : [email protected]
Proposed process : Automation by Alacrity’s VMS Complete automated system for managing visitors. Professional manner of welcoming visitors. No paper work. Customised Visitor Pass with visitor photo and details. MIS on button click. Audit compliant.
Benefits Functional Benefits Pre-Requisition module for employee/officers Visitor Tracking Contractor management solution User Defined Gate Pass Blacklisting Employees Notification of Visitor’s arrival using Pop up/SMS/Email MIS
Architecture Admin Module: Creates Database for Employees, Generates Gate Pass Template Security Module: Sending Notification to the Employee about visitor’s arrival, Creates Gate Pass, Monitors Visitors presence in the premises
ADMIN
Internet/ Intranet VMS Database
Security Guard
EMP Self Service Module: Allows/Disallows Visitor, Prefix Appointments
EMP1
EMP 2
Office Premises
EMP ‘N’
VMS Flow Visitors are of 2 types: Unscheduled Visitors Scheduled Visitors
VMS Flow :
Unscheduled Visitors
Security Person checks all checkout times and the final Out Enters time Visitor details in the application...
ADMIN
Internet/ Intranet
The Security Person enrolls the image and the My fingerprint name is Mr. A. I want to meet Emp of the visitor 1
“Check Out Visitor”
VMS Database “Check Out “OK Send Visitor” him”
“Check Out Visitor”
Security Guard
POP UP: MR. A Has come to meet you
Visitor
Gate Pass Sends
Name: Mr.A notification
to Emp by
EMP1
Emp1 transfers SMS: Mr Visitor toA Has Emp2 Come to meet you
EMP 2
Office Premises
EMP ‘N’
IN Time: 13:00 SMS/Popup/ PM
Company Name: XYZ
Gate Pass is given to the visitor
VMS Flow : Scheduled
Visitors
Security Person checks all checkout times and the final Out time
ADMIN
The Security Person enrolls the image and the fingerprint of the visitor Appointment
I want an appointment
No 001
“Check Out Visitor”
Internet/ Intranet VMS Database “Check Out “OK Send Visitor” him”
Security Guard
Pop up: MR. A Has come to meet you
Gate Pass
Sends
Name: Mr.A notification
to Emp by
EMP1 Appointment SMS: NoMr 001 to MrAAHas on 9th June;Come 2:30 to PMmeet you
EMP 2
Office Premises
EMP ‘N’
IN Time:SMS/Popup/ 13:00 PM
Company Name: XYZ
Gate Pass is given to the visitor
Appointm ent No 001 on 9thJune; 2:30 PM
Visitor
VMS Flow : Scheduled
Visitors(Kiosk Based)
The visitor Visitor enters the The visitor enters OUTno time appointment on enrolls his on kiosk the kiosk the fingerprint and
takes his picture on the kiosk
ADMIN Enter Requisition Code
1
2
3
4
I want an appointment
Appointment No 001
Internet/ Intranet VMS Database “Check Out Visitor”
Kiosk Screen
Pop up: MR. A Has come to meet you
Gate Pass Name: Mr.A
EMP1 Appointment SMS: NoMr 001 to MrAAHas on 9th June;Come 2:30 to PMmeet you
EMP 2
Office Premises
EMP ‘N’
IN Time: 13:00 PM Company Name: XYZ
Appointm ent No 001 on 9thJune; 2:30 PM
Visitor
Pre-Requisition module for employee/officers
Employee Requisition
Visitor’s Company Name, Address, Contact info
Transfer Employee
Display Visitor Details
Meeting Room Booking
Meeting Date & Time Required
Display Meeting Name and Meeting Details
Display Meeting Room Summary
Pass Personalizer.
Gate Pass. Photo upload facility
Visitor Details
Visitee Details
Reports
Reports
Verticals Banking Government Retail Manufacturing Pharmaceuticals Oil Industry Hotel Industry IT
Clients
Raj Bhavan
Contact Us
Alacrity Technologies Pvt Ltd. Unit No. 736, 7th Floor, IJMIMA Complex, Near Infinity Mall, Off Link Road, Mind Space, Malad (West), Mumbai - 400064, Maharashtra, India. Tel: 91-22-42955146 / 47 / 48 / 49 Fax: 91-22-42955169
For any further enquiries email us at : [email protected]
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