Behavioral+interview+preparation+packet

Behavioral Interview Preparation Packet Written & Compiled by Judy M. Robinson, Career Services, Oakland University, Rochester, MI

This packet contains interview tips and information geared towards preparing for behavioral interviews. Sample behavioral interview questions as well as other typical interview questions are provided along with questions candidates may consider asking during the interview. Contents

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I. II. III.

Behavioral Interviews: A Prediction of Future Job Performance Answering Questions Based on Experience Utilizing the STAR Technique 2 IV. Sample Answer to a Behavioral Interview Question V. Common Transferable Skills, Traits, and Characteristics Employers Seek VI. Sample Behavioral Interview Questions VII. Frequently Asked Interview Questions VIII. Sample Questions to Ask during the Interview

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I. Behavioral Interviews: A Prediction of Future Job Performance Hiring managers and human resource professionals employ the behavioral interview, also called a situational interview, frequently during the hiring process. This type of interview is very effective as an assessment tool to ascertain candidate performance, identify key skill competencies, and indicate future success in a position. Behavioral interviews utilize situational based questions asking candidates to identify a specific time in the past that they have utilized their skill sets to handle common problems or issues on the job. Questions asked during an interview usually reflect the same types of situations an employee would face in a particular position or role within an organization. Interviewers listen for the types of skills and strategies that candidates have used in the past to determine if those same skills match the ones needed for the position. Generally, employers will first assess the position available, determine the skills and characteristics needed to be successful in that position, and design a set of behavioral questions that will allow a candidate to illustrate their competency in the defined areas. Even if a candidate does not have directly related experience in a particular field, an employer is able to determine if the skills that they have used in the past would enable them to be successful in their organization. Because of behavioral interviews unique ability to predict the future job performance of interview candidates, they are commonly used during the hiring process.

II. Answering Questions Based on Experience Many entry-level graduates, career changers, and professionals re-entering the workforce fear these types of interviews as they may not possess much related work experience to draw upon during the interview. Examples used during behavioral interviews can come from a variety of experience areas outside of employment. Class projects, papers, group assignments, volunteer work, and organization or church involvement are great resources to use during the interview. Examples used should be specific instances involving a particular issue, not general scenarios that occur in a similar manner. Answers to questions should use examples from a variety of areas to illustrate the breadth of a candidate’s experience in different types of environments. However, using occurrences from one’s personal life should be avoided as well as examples that focus on negative instead of positive aspects. Related work, internship, co-op or careerrelated experiences should be emphasized the most. 1

III. Utilizing the STAR Technique The STAR technique is a simple, easy to use formula for answering interview questions and provides a template to assist candidates in describing their experience in a concise, yet thorough manner, emphasizing their skills. The Action is the most important aspect of the STAR technique as it provides the opportunity to describe to an employer competencies in the key skill areas they are seeking. S T A

SITUATION TASK ACTION

R

RESULT

Provide an overview of the situation Explain the task that you must handle or resolve Describe in detail the methods, techniques, action taken, and skills used to resolve the problem. Summarize the results of your experience

IV. Sample Answer to a Behavioral Interview Question Question: Tell me about a project you initiated. Answer: During my internship with a small marketing firm, I noticed that our customer service to clients could be greatly improved. On many occasions, potential customers would request information on our services but would have to wait for a return call from sales representatives who were frequently away from the office. I thought we could improve service and sales to these clients if specially trained front office staff processed calls. I approached my supervisor about my idea, and she supported it and suggested that we discuss it with the entire sales team at our next meeting. I presented my idea at the meeting along with an outline of a plan, timeline for implementation, resources needed, and different options for execution. The sales team approved the concept and selected one of the approaches. I trained all of the staff on the new system for servicing customers inquiring about our services. I also created a client intake form, flow cart and information sheet for staff to use as a quick reference guide when working with customers. The staff was instructed to send clients information packets on our services via mail, fax, or e-mail. The changes to servicing clients helped the front office staff feel more involved in the marketing goals of the company, enabled sales representatives to have more detailed information on clients prior to conducting initial calls, and created more of a team atmosphere within the organization. Service to clients greatly increased and customers praised the prompt attention. S

SITUATION

“I noticed that our customer service to clients could be greatly improved.”

T

TASK

“…we could improve service and sales to these clients if specially trained front office staff processed calls.”

A

ACTION

Skills and characteristics displayed in answer: Analysis, Assessment, Collaboration, Creativity, Customer Service, Energy, Initiative, Innovation, Interpersonal, Motivation, Leadership, Oral Communication, Oral Presentation, Organization, Persuasion, Problem Solving, Research, Teamwork, Work Ethic, and Written Communication

R

RESULT

“…front office staff feel more involved…sales representatives have more detailed information on clients…created more of a team atmosphere within the company. Service to clients greatly increased and customers praised the prompt attention” 2

V. Common Transferable Skills, Traits, and Characteristics Employers Seek These are some common skills, traits, and characteristics that employers seek when selecting candidates in the interview process. Employers usually do not require candidates to possess a high degree of capability in all of the areas listed. However, being able to identify and explain situations or experiences for many of the competencies is important. In some fields or positions, a greater degree of emphasis may be placed on certain key skills. The goal of an interview candidate is to incorporate their knowledge and effectiveness in one or more of the competencies in answers to interview questions. Candidates will find it helpful to research the positions they are seeking to gain a greater understanding of what skill sets are needed for a particular role or field of employment. Analysis

Management

Attention to Detail

Motivation

Assessment

Leadership

Budget Management

Oral Communication

Collaboration

Oral Presentation

Conflict Resolution

Organization

Creativity

Persuasion

Critical Thinking

Professional Development/Growth

Customer Service

Problem Solving

Decisiveness

Research

Energy

Self-Awareness

Flexibility

Supervision/Evaluation

Goal Oriented

Stress Management

Independence

Teamwork/Team Player

Initiative

Technical Aptitude

Innovation

Time Management

Interpersonal

Work Ethic/Quality

Judgment

Written Communication

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VI. Sample Behavioral Interview Questions 1.

Describe an important goal you set in the past and how you went about achieving that goal.

2.

Tell me about a time you had to deal with a difficult person and how you handled that situation.

3.

Provide an example of a time in which you had to make a quick decision.

4.

Tell me about a time you had to use your oral communication skills in order to make a point.

5.

Give me an example of a time you motivated your fellow co-workers or members of a student organization.

6.

Provide an example of when you have utilized fact-finding skills to gain information for analyzing and coming to a decision regarding a problem.

7.

Give me an example of a time when you had to go above and beyond the call of duty in order to get a job done.

8.

What goals have you set for yourself? How are you planning to achieve them?

9.

Describe a situation in which you demonstrated your critical thinking skills.

10. Give an example of how you have dealt with a team member not fully contributing to a team project. 11. Tell me about a project you initiated. 12. Describe a time you utilized you analytical skills. 13. What has been your greatest challenge? 14. Describe a situation where you had a conflict with another individual and how you dealt with it. 15. What are some examples of your team-player qualities? 16. Describe your leadership style and how you utilize it. 17. In a particular leadership role you had, what was your greatest challenge? 18. What idea have you developed and implemented that was particularly creative or innovative? 19. Tell me about a team project you are particularly proud of and your contribution. 20. What types of situations put you under pressure, and how do you deal with the pressure? 21. Give me an example of a situation in which you failed, and how you handled it. 22. Tell me about a situation in which you had to persuade another person to see your point of view. 23. Describe a time you successfully communicated with an individual who may not have personally liked you. 24. Describe a way in which you have utilized creativity on the job. 25. How did you use organizational and planning skills in your last job or volunteer position in order to be effective? 26. Describe a time you felt it was necessary to modify or change your actions to respond to the needs of another person. 27. Tell me about a difficult decision you have made. 28. Describe a time you made a contribution toward a teamwork environment. 29. Provide an example of a problem you faced and how you went about solving it. 30. Describe a situation in which you were able to positively influence the actions of others in a desired direction.

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VII. Frequently Asked Interview Questions 1.

Tell me about yourself.

2.

What do you see yourself doing five years from now?

3.

Why did you choose your career path/major? What factors did you consider in choosing your major?

4.

What do you consider to be your greatest strengths? Weaknesses?

5.

How would you describe yourself? Provide three words that best describe you.

6.

Why should I hire you? What characteristics do you think are important for this position?

7.

What qualifications do you have that make you think that you will be successful?

8.

How do you determine or evaluate success?

9.

What do you think it takes to be successful in a company like ours?

10. Why should I hire you without internship/direct work experience in the field? 11. Describe your most rewarding college experience. 12. Who or what has had the greatest influence on the development of your career interests? 13. Why are you interested in our company? What do you know about our company? 14. Why did you select your college or university? 15. What are your expectations from a supervisor? What type of management style do you most like to work under? 16. How have your educational and work experiences prepared you for this position? 17. Do you have supervisory/budget experience? 18. What frustrates you the most? 19. How would your friends describe you? Your professors? Your last supervisor? 20. What else should I know about you? 21. What area of our organization are you most interested in working and why? 22. What criteria would you use if you were hiring for this position? 23. Do you think that your grades/GPA are a good indication of your academic achievement? 24. How do you work under pressure? 25. Describe your time management skills. 26. What information is lacking on our web site/company literature? 27. What other organizations or companies are you considering? 28. What challenges do you think you will have in this position? 29. What salary are you seeking? 30. What questions do you have?

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VIII. Sample Questions to Ask during the Interview 1.

How would you describe the corporate culture?

2.

What is the company’s management style and the philosophy of its top executives?

3.

What are the major issues this organization/industry faces in the next three to five years?

4.

What is the strategic vision of the organization and how do individuals contribute to it?

5.

What will be expected of me in this position?

6.

How does this job and department fit into the organization as a whole?

7.

What have you enjoyed the most about working in this company?

8.

How did you come to work in your current capacity?

9.

Could you tell me the major responsibilities and activities involved in this position?

10. What are the company’s short-term goals? 11. What is the typical career path for someone in this position? 12. Does this job usually lead to other positions within the company? Which ones? 13. How did this position become available? 14. What do you like best about this organization? Why? 15. What particular challenges is this organization currently facing? How would this affect my position? 16. What kind of training should I expect in the first three months? 17. What makes your company different from others? 18. Would I be assigned to a particular department or rotate throughout the company? 19. How would you describe a typical day on the job? 20. To whom would I report? 21. What are the short and long-term strategic directions of the company? 22. What types of staff development/continuing education programs are available? 23. What industry trends are likely to affect your company? 24. How do you evaluate employee performance? 25. To whom would I report to in this position? 26. What are some typical projects I would be working on in this position? 27. What are the most challenging facets of this position? 28. Is any travel or relocation required for the position? 29. What are the company's plans for future growth? 30. What is the next step in the hiring process? When will you make the decision to hire for this position?

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