Management Information System

MANAGEMENT INFORMATION SYSTEMS A Presentation by: Avantika Singh Gaurav Malhotra Nakul Anand Prabhsimran Kaur Rashmi Sharma

Management Process of getting things done through and

with people in formally organized groups. Features: Ø Organized activities Ø Existence of objectives Ø Relationships among resources Ø Working with & through people Ø Decision making

Information “Data that has been processed into a form that

is meaningful to the recipient and is of real or perceived value in current or prospective actions or decisions.” Features: Ø Timeliness Ø Adequacy Ø Form

System “Inter-related set of elements that function as a

whole.” Composed of parts or subparts in orderly arrangement according to some schema or plan. Features: Ø Basically a combination of parts, known as subsystems. Ø These subsystems are mutually related to each other. Ø Arrangement of sub parts is also important.

Types of systems

MIS:Definition “Approach that visualizes the business

organization as a single entity composed of various inter related and inter dependent sub systems looking together to provide timely and accurate information for management decision making, which leads to the optimization of overall enterprise goals.”

MIS:Definition “A MIS is an integrated user machine system

for providing information to support the operations, management, analysis, and decision making function in an organization.”

Characteristics of MIS Comprehensive Integrated Coordinated Transformation of data into information Relevant information Conformation with manager’s style and

characteristics Selective sharing of data Feedback  

Dimensions of MIS

Dimensions of MIS DATA PROCESSING Base in which MIS is developed Also known as Transaction Processing System Main tasks are: Data gathering Data manipulation Data classification Data storing Calculation Summarisation

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Dimensions of MIS DECISION SUPPORT SYSTEMS Assists in decision making Combines data, analytical models, and user

friendly softwares to support semi structured decision making.

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Dimensions of MIS EXECUTIVE SUPPORT SYSTEM Used at the top level or strategic level of an

organization  

Dimensions of MIS EXPERT SYSTEMS Knowledge intensive computer program that

captures the expertise of human being in limited domain of knowledge and experience User of this system are the people who are involved in value added work which requires a special skill or expertise.

Dimensions of MIS INFORMATION RESOURCE MANAGEMENT Aaproach based on the concept that

information is an organizational resource. Includes data, communication, word processing, data processing. Basic task is to manage the resources.

MIS Architecture MIS: Federation of different information

systems with each system providing information to a specific area. 

MIS Architecture Represents a broad framework within which

individual information systems fit. They are called sub systems. Design of MIS 

Identifying sub systems

Sub systems can be identified on the following basis:

Inter connecting sub systems Arranging the sub systems in a proper way Connected with each other to achieve

coordination and integration among these sub systems. Each sub systems contributes positively to other sub systems. Because of this the system generates synergy.

Aspects of interconnecting:  

MIS Architecture

Need for MIS Decision making Strategic planning Management control Operational planning and control

Limitations of MIS Quality of outputs is governed by the quality of

inputs and processes. Emphasizes on quantitative aspects of a fact and ignores the qualitative aspect. May not have requisite flexibility to quickly update itself with the changing needs of time.

Cannot provide tailor made information for all

types of decisions made by the managers. Effectiveness is suffered when there are frequent changes in the top management. It is just a tool which provides inputs for decision making. Costly affair.