Ax2012 Warehouse Management R2 - All Chapters

Table of Contents Introduction Microsoft Dynamics Courseware Overview………………………………………………..………….….….....0-3 Student Objectives………………………………………………………………………………………..………….….….0-4

Module 1: WAREHOUSE MANAGEMENT INTRODUCTION Lesson 1: Goals of Warehouse Management ......................................................................................1-3 Lesson 2: Terminology and Concepts.....................................................................................................1-5 Lesson 3: Workflow in Warehouse Management ........................................................................... 1-12 Lesson 4: Integration with Other Modules ........................................................................................ 1-21 Lesson 5: Advanced Warehouse Management................................................................................ 1-22 Lesson 6: Test Your Knowledge ............................................................................................................. 1-23

Module 2: SETTING UP WAREHOUSE MANAGEMENT Lesson 1: Scenario ..........................................................................................................................................2-2 Lesson 2: Basic Setup for Inventory and Warehouse Management ...........................................2-2 Lesson 3: Product Setup ..............................................................................................................................2-4 Lab A: Complete Product Setup............................................................................................................. 2-17 Lesson 4: Inventory Dimension Groups .............................................................................................. 2-18 Lab B: Using Dimensions .......................................................................................................................... 2-24 Lab C: Create Inventory Dimension Groups ...................................................................................... 2-25 Lesson 5: Physical Setup of the Inventory.......................................................................................... 2-27 Lesson 6: Logical Setup of the Inventory ........................................................................................... 2-43 Lab D: Update Store Areas ....................................................................................................................... 2-48 Lesson 7: Pallets and Forklifts ................................................................................................................. 2-49 1

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Lab E: Set Up Warehouse Management ............................................................................................. 2-56 Lab F: Set Up a Warehouse for Replenishment ................................................................................ 2-62 Lesson 8: Test Your Knowledge ............................................................................................................. 2-64

Module 3: INBOUND OPERATIONS Lesson 1: Scenario ..........................................................................................................................................3-3 Lesson 2: Purchase Order ............................................................................................................................3-3 Lab A: Create and Receive a Purchase Order.......................................................................................3-7 Lesson 3: Arrival Overview and Item Arrival Journal ........................................................................3-8 Lab B: Inbound Operations ...................................................................................................................... 3-17 Lesson 4: Pallet Transports....................................................................................................................... 3-19 Lesson 5: Receipt Registration Requirements................................................................................... 3-23

Module 4: OUTBOUND OPERATIONS Lesson 1: Scenario ..........................................................................................................................................4-3 Lesson 2: Sales Orders ..................................................................................................................................4-3 Lesson 3: Output Orders........................................................................................................................... 4-10 Lesson 4: Picking Process ......................................................................................................................... 4-13 Lesson 5: Shipment Process .................................................................................................................... 4-21 Lesson 6: Outbound Rules ....................................................................................................................... 4-25 Lesson 7: Shipment Reservations .......................................................................................................... 4-26 Lab A: Set Up Shipment Reservation Combinations ...................................................................... 4-34 Lesson 8: Shipment Templates ............................................................................................................... 4-35 Lab B: Set Up Shipment Templates....................................................................................................... 4-39 Lesson 9: Picking Routes .......................................................................................................................... 4-40 Lesson 10: Deliver Picked Items............................................................................................................. 4-42

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Table of Contents Lesson 12: Shipment Staging ................................................................................................................. 4-46 Lab C: Consolidated Picking .................................................................................................................... 4-51 Lab D: Picking and Shipping Items ....................................................................................................... 4-54

Module 5: RFID IN WAREHOUSE MANAGEMENT Lesson 1: Scenario ..........................................................................................................................................5-2 Lesson 2: RFID Technology .........................................................................................................................5-2 Lesson 3: RFID Administration...................................................................................................................5-4 Lesson 4: Receiving with RFID ................................................................................................................ 5-12 Lesson 5: Picking, Packing, and Shipping with RFID ...................................................................... 5-18

Module 6: QUARANTINE MANAGEMENT WITH PALLETS Lesson 1: Scenario ..........................................................................................................................................6-2 Lesson 2: Set Up Quarantine ......................................................................................................................6-2 Lesson 3: Item Receipt ..................................................................................................................................6-5 Lesson 4: Quarantine Orders ..................................................................................................................... 6-8 Lab A: Set Up and Use Quarantine Management with Warehouse Management ............. 6-14

Module 7: INHOUSE WAREHOUSE OPERATIONS Lesson 1: Scenario ..........................................................................................................................................7-2 Lesson 2: Pallet Transports..........................................................................................................................7-2 Lesson 3: Refill Pallet Transports ..............................................................................................................7-7 Lab A: Pallet Operations...............................................................................................................................7-9 Lesson 4: Quantity Adjustments ............................................................................................................ 7-10

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Lesson 5: Inquiries ....................................................................................................................................... 7-12 Lesson 6: Reports......................................................................................................................................... 7-20 Lab B: Set Up and Run the Warehouse Capacity Report .............................................................. 7-43 Lesson 7: Role Centers ............................................................................................................................... 7-47 Lab C: Use Warehouse Management ................................................................................................... 7-55 Lesson 8: Test Your Knowledge ............................................................................................................. 7-64

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MODULE 1: WAREHOUSE MANAGEMENT INTRODUCTION Module Overview Warehouse management is the administration and management of item flow and inventory in a company’s warehouses and storage facilities. The Inventory and warehouse management module helps you manage related activities. This includes receipt, storage, transfer, and shipping of items for production, purchase, and sales orders. Warehouse management in Microsoft Dynamics® AX 2012 helps optimize and streamline item flow through the warehouse. The system can be set up based on how the company wants to handle inventory. When warehouse management is configured and used throughout the product life cycle, the system makes the work at the warehouse more efficient and manageable. Warehouse management can, for example, quickly and easily answer questions such as the following: •

Where should/can this item be stored?

•

Which items should be/are ready to be shipped?

The Inventory and warehouse management module integrates with other functionality in Microsoft Dynamics AX 2012. For example, items received by using warehouse management can be viewed and processed in other Microsoft Dynamics AX 2012 modules. Warehouse management provides the flexibility and control to optimize warehouse processes according to your individual needs.

Objectives The objectives are: •

Explain the goals of warehouse management when you work with Microsoft Dynamics AX 2012.

•

Define warehouse management key terms and concepts.

•

Describe the flow of transactions in warehouse management.

•

Describe the integration between warehouse management and other modules in Microsoft Dynamics AX 2012.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Identify the difference between Advanced Warehouse Management and standard Warehouse Management.

Key Benefits The key benefits of warehouse management include the following.

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•

Optimizing your warehouse layout to increase efficiency.

•

Obtaining a complete overview of inventory to help improve customer service.

•

Streamlining your warehouse processes to reduce costs.

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Module 1: Warehouse Management Introduction

Goals of Warehouse Management Warehouse management provides insight into your inventory and tools to help increase customer satisfaction and reduce costs.

Optimize Your Warehouse Layout With warehouse management, you can define your warehouse layout according to changing needs. It helps optimize warehouse efficiency in the following ways: •

Establish high- and low-priority storage areas for the best placement of goods

•

Block locations to restrict the movement of goods.

•

Divide your warehouse into zones to accommodate different storage needs, such as temperature requirements or the rate of turnover of various items.

•

Use inventory dimensions to define the physical location of a product.

When you use precise and detailed locations in warehouse management, you can effectively retrieve and put away products. . Therefore,, they are received and delivered or moved more effectively throughout the supply chain process. Each legal entity in a business must set up at least one site. Within the scope of the site, you can define many warehouses. Again, within any warehouse, locations can be specified to more exactly define the physical placement of the products. Warehouse management defines locations based on parameters such as space and pallet type. Additionally, you can either control how items are stored based on predefined location rules, or use more flexible methods to manage item storage.

Increase Your Warehouse Efficiency Warehouse management helps you use warehouse space efficiently by automatically identifying optimal storage locations for items, based on the characteristics of items and warehouse zones. Warehouse management tracks a complete history of actions and item identifiers so that you can use bar coding to increase speed and accuracy when picking and storing items.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Use warehouse management to determine the most logical sequence of picking locations to optimize your picking routes and to speed up order fulfillment to customers. The system allocates picking routes based on parameters such as picking area and location sorting parameters. Several orders can be included in one route for better use of pallet loads and to increase warehouse efficiency. For example, you can use refill pallet transports to fill picking locations from bulk storage locations. You can speed up picking and packing with good visibility into possible pick locations with the help of shipment template and outbound rules. Shipment reservation sequences are used to set up the flow of warehouse and reservation combinations. This means that you can improve overall efficiency by using internal transfers to move items directly from the warehouse into production. The Warehouse Layout Example figure shows two warehouses (22 and 23) that are a part of Site 2 within the CEU legal entity. It shows how the inventory dimensions help exactly define where the products are located.

FIGURE 1.1: WAREHOUSE LAYOUT EXAMPLE

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Module 1: Warehouse Management Introduction Visibility into your Supply Chain Radio Frequency Identification (RFID) technology helps manufacturers and distributors improve visibility into their supply chain by increasing the number of data capture points in their supply chain. When you put RFID tags on pallets, cases, and items, they can be uniquely identified and tracked in the supply chain. You can use this technology to find products in a specific area (for example, the shrink wrapped pallet defined area of the warehouse) and to tie the unit of items to transactions, such as when it is received, and any associated purchase orders, sales orders, and customers.

Trace Your Inventory To track items internally and throughout the supply chain, you can automatically have inventory stamped with a number that links shipments and deliveries. For improved tracing of your inventory, use warehouse management to create as many serial or batch numbers for the automatic numbering of items as needed. Additionally, you can use inventory dimensions to determine the exact location and the movement of a specific item in your warehouse. This can include the following. •

Site

•

Warehouse

•

Location

•

Pallet ID

•

Batch number

•

Serial number

Terminology and Concepts This lesson includes some brief explanations of the terms that you use when you work with warehouse management in Microsoft Dynamics AX 2012.

Sites Definition: A site is a group of business resources, such as warehouses and production units, that share interrelated transactions, are located at a particular geographic location, and belong to a single legal entity. Sites are an inventory storage dimension, and they can be linked to the financial dimensions framework for general ledger integration. At least one site must be created for each legal entity in Microsoft Dynamics AX 2012, and all transactions must refer to a site. A single site cannot be shared by multiple legal entities.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 A company can establish logistic operations at multiple sites for many reasons. For example, the company may set up distribution centers that serve different geographic markets or set up production facilities at a particular location because of reduced overhead costs, closeness to raw materials, or convenient transportation. Usage Example: You can configure multiple sites to reflect your unique business model and support operations and process flows. Some examples of business environments where you could set up multiple sites include the following: •

A single production site that uses a single warehouse.

•

A single production site that uses multiple warehouses.

•

Multiple production sites that use a shared distribution center.

•

Multiple local production sites that use a shared production site.

You must analyze business requirements and determine how best to use the site functionality to align with a company's business processes.

Warehouses Definition: A warehouse is a place that can store items. All items that are accounted for by the system must be placed in a warehouse. Because many parameters and policies are set up for each warehouse, you can control and differentiate the warehouse operations by defining several warehouses. A warehouse is usually associated with a specific address or is a designated building at an address. Each warehouse is typically a physically separate unit. When you indicate a warehouse for a transaction, you specify the site where you can place or pick an item geographically. This means that you must use separate warehouses for distinct geographic locations. In some cases, you can also have virtual warehouses. This means that the warehouse might not be a separate physical building, but instead a logical separation or part of a building. This strategy is frequently used to meet complex business requirements. Usage Example: You must create several warehouses that correspond to the different addresses, buildings, and so on, where the items are located. The buildings could also be so close to one another that they can easily belong to the same warehouse.

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Module 1: Warehouse Management Introduction The following table provides some examples of warehouses you could set up at different sites in Microsoft Dynamics AX 2012. Warehouse

Description

21

Site 2 - General Warehouse

22

Site 2 - Vendor Warehouse

23

Site 2 - Main Warehouse

31

Site 3 - Quarantine Warehouse

32

Site 3 - Transit Warehouse

Location Definition: A warehouse location is a specific place in a warehouse. It is described by its type and physical location in the warehouse and has a set of dimensional characteristics that determine the location’s capacity for storing goods. Specifying a location is optional. However, if locations are used, items will be stored at locations, and the system can determine pick routes, counting operations, and so on based on locations. Generally, the term location refers to the place from where items are picked. For each location, the place where the item is inserted can also be specified. By default, they are the same. However, be aware that items are not always inserted and drawn from the same location. For example, items might be stored in a special type of rack known as a “flow rack." In a flow rack, items are inserted into a location on one aisle and drawn from a location on another aisle. Usage Example: The main input is given by a location name. This is usually determined by its coordinates: warehouse, aisle, rack, shelf, and bin. This name or ID can be entered manually or generated from the location coordinates, for example, 001-002-03-4 for aisle 1, rack 2, shelf 3, bin 4 in the Inventory locations form.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Together with the warehouse, these four coordinates identify exactly where an item should be or is located in the warehouse.

FIGURE 1.2: LOCATION STRUCTURE

Pallets Definition: A pallet can be any container, box, or pallet used to store or transport items. Pallet IDs assign a unique identification to the pallet in the warehouse. A pallet ID consists of a number on the pallet, the pallet type, the warehouse, and a location in the warehouse. Warehouse locations can be set up for pallet groups and maximum heights. The size (height) of the pallet is used to find/control the location for a pallet when physical item dimensions and the quantity for each layer is specified for an item. If the pallet type is specified as a container, the height of the physical pallet dimension helps determine the location.

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Module 1: Warehouse Management Introduction Usage Example: When a company receives, produces, or sells large quantities of the same product, pallet IDs can be used to mark and move a bulk amount of a single product. For example, a truck arrives at the warehouse with six pallets of the same product. Each pallet contains a set number of cases of a particular item number, and each pallet is marked with a unique number or pallet ID. The products can be received and moved through the warehouse as a pallet, instead of individual cases.

Batch and Serial Numbers Definition: Batch and serial numbers are used to control tracing details for the items through inventory. Batch numbers are assigned to groups of physical items and serial numbers are assigned to individual physical items. These numbers are then specified on the inventory transaction to identify the specific product that is being received or delivered. These options provide the most tracing detail throughout the inventory. Batch and serial numbers can be used individually or together. Usage Example: Batch and serials numbers are typically used when you handle food and other types of products that are consumed by humans such as pharmaceuticals. They can also be used frequently in the handling of hazardous or sensitive materials such as chemicals or items that must be refrigerated. For example, you have a large tank that is used to produce dairy products. The tank is cleaned and emptied before each production order is started. You have produced 10,000 gallons of ice cream, and packaged the ice cream into one gallon containers. You can use the batch number to identify the batch or tank of ice cream and use a serial number to uniquely identify each one gallon container that is produced. By doing this, you can trace the exact container and the group of ice cream that is produced even if the individual containers are spilt up around the warehouse or shipped to different customers.

Inventory Statuses Every time that an inventory transaction is updated and moved through the inventory process, the status of the inventory transaction is updated. There are two types of inventory statuses, receipt status and issues status. Each inventory transaction can only have one status. On the other hand, if there is a receipt status there can be no issue status. The type of status, receipt or issue, indicates the direction of the transaction.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Receipt Statuses Receipts represent additions to the inventory. They are typically found on transactions for purchase orders and the finished goods of a production order. However, this can also include sales order returns. The following list shows the receipt statuses. •

Ordered

•

Arrived

•

Registered

•

Received

•

Purchased

Issue Statuses Issues represent withdrawals from the inventory. These are typically found on transactions for sales orders and the issue of raw materials to a production order. However, they can also include purchase order returns. The following list shows issue statuses. •

On order

•

Reserved ordered

•

Reserved physical

•

Picked

•

Deducted

•

Sold

Warehouse Management Statuses In addition to the inventory statuses, each transaction that is processed through warehouse management can have additional statuses on the output order, picking list registrations, or shipment. These statuses are displayed on the output order, picking list registration, or shipment as appropriate. Output Orders An output order is an advanced picking function that is the basis of a shipment. From the shipment, you can start a pallet transport, a picking route, or both. Each output order has one of the following statuses.

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•

Created

•

Handling

•

Ended

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Module 1: Warehouse Management Introduction Picking List Registration Picking list registration is used to confirm the items that are picked for sales orders, transfer orders, warehouse orders, or any other order references where picking registration is needed. Each picking list registration has one of the following statuses. •

Registered

•

Activated

•

Started

•

Picked

•

Complete

•

Canceled

Shipments Shipments are used to complete the physical delivery of a product. Each shipment has one of the following statuses. •

Registered

•

Reserved

•

Activated

•

Picked

•

Staged

•

Loaded

•

Sent

•

Canceled

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Workflow in Warehouse Management The Inventory and Warehouse Management Business Processes figure shows the primary business processing in the Inventory and warehouse management module.

FIGURE 1.3: INVENTORY AND WAREHOUSE MANAGEMENT BUSINESS PROCESSES

Roles in Warehouse Management Typically, many users are involved in the various phases of the supply chain. In Microsoft Dynamics AX 2012, all users are assigned roles. These roles are set up and maintained in the System administration module by the security administrator, and are used to control access to the system. Several roles are specific to inventory and warehouse management.

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•

Warehouse managers: Review processes, authorize recordings, maintain master data, and respond to inquiries within warehouse management.

•

Receiving clerks: Document receiving operation events and respond to warehouse receiving operation inquiries.

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Module 1: Warehouse Management Introduction •

Shipping clerks: Document shipping operation events and respond to warehouse shipping operation inquiries.

•

Warehouse workers: Document warehouse operation events and respond to warehouse operation inquiries.

•

Quality control manager: Reviews processes, maintains master data, and responds to inquiries within quality control

•

Quality control clerk: Documents quality control events and responds to quality control inquiries

Each role is predefined with duties that grant access to certain forms and functions in Microsoft Dynamics AX 2012. The security administrator can modify the existing roles or create new roles based on your business requirements.

Inbound Warehouse Management Process The inbound order process with warehouse management uses item arrivals and pallet transports to process the receipt of items. This can include receipts from purchase orders, sales order returns, transfer order receipts, or finished goods and subcomponents that are reported as finished during a production. The Inbound Warehouse Management Process Flow figure shows the process flow of an item to be received into the warehouse by using warehouse management for the inbound order process.

FIGURE 1.4: INBOUND WAREHOUSE MANAGEMENT PROCESS FLOW

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 The process starts with an item arrival. Depending on the type of item that is being processed and the options that are selected in the item arrival journal, the next steps are to process a pallet transport and quarantine. When quarantine is used with item arrival, additional steps are required to process the quarantine order. If the item is also pallet controlled, additional steps are required during the quarantine process to process the pallet transports. Depending on the configuration of the item model group, tracking dimension group, and storage dimension group assigned to each item, some steps might not be required and can be skipped.

Inventory Transactions Statuses with the Inbound Order Process When a receipt is processed by using warehouse management for the inbound order process, the inventory transactions that are related to the order are updated throughout the inbound order process. The following table describes the inventory transactions and statuses of the transactions at the various points in the inbound order process for a purchase order. Purchase Order with the Inbound Order Process Processing step

Inventory transaction*

Status

Create the purchase order

Inventory transaction A is created.

Ordered

Start the item arrival

Inventory transaction A is updated.

Arrived

Post the item arrival

Inventory transaction A is updated.

Registered

Generate the product receipt

Inventory transaction A is updated.

Received

Invoice the purchase order

Inventory transaction A is updated.

Purchased

*If multiple batch numbers or serial numbers (or other inventory dimensions) are registered on the purchase order, one inventory transaction is created for each combination of inventory dimensions.

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Module 1: Warehouse Management Introduction Pallet Transports and Quarantine with the Inbound Order Process When quarantine is used in the inbound order process, four additional inventory transactions are created. These transactions do the following: •

Take the item out of the main warehouse,

•

Place the item in the quarantine warehouse.

•

After the quarantine period, take the item out of the quarantine warehouse.

•

Add the item back into the main warehouse.

Variations in the quarantine order process can change the number of inventory transactions that are created and their statuses at various points in the process. For more information about quarantine orders in warehouse management, refer to the "Quarantine Management with Pallets" module in this course, or refer to the Supply Chain Foundation in Microsoft Dynamics AX 2012 course. Production Orders with the Inbound Order Process Production orders in warehouse management use a combination of the inbound and outbound order process. The inbound order process is used with the finished good or subcomponent that is being produced. The items that are consumed as part of the production process use a variation of the outbound order process. The following table describes the inventory transactions and statuses of the transactions at the various points in the inbound order process for a production order. Processing step

Inventory transaction*,**

Status

Create the production order

Inventory transaction A is created.

Ordered

Start the production order

Inventory transaction A is not updated.

Ordered

Start the item arrival

Inventory transaction A is updated.

Arrived

Post the item arrival

Inventory transaction A is updated.

Registered

Report as finished the production order

Inventory transaction A is updated.

Received

End the production order

Inventory transaction A is updated.

Purchased

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 *If multiple batch numbers or serial numbers (or other inventory dimensions) are registered on the production order, one inventory transaction is created for each combination of inventory dimensions. **Additional inventory transactions are created for each input into the production order (all the components in the BOM). These transactions and their statuses are not reviewed here because they use the outbound order process. Transfer Orders with the Inbound Order Process Transfer orders, much like production orders, in warehouse management use a combination of the inbound and outbound order process. The outbound order process is used when the transfer order is shipped from one warehouse, and the inbound order process is used with the product is received at the new warehouse. The following table describes the inventory transactions and statuses of the transactions at the various points in the inbound order process for a transfer order. Processing step

Inventory transaction*

Create the transfer order

Inventory transaction A is created.

Status** Reserved ordered Ordered

Inventory transaction B is created. Ship the transfer order

Inventory transaction A is updated.

Sold

Inventory transaction B is updated.

Reserved physical

Inventory transaction C is created.

Delivered Ordered

Inventory transaction D is created. Start the item arrival

Inventory transaction C is not updated.

Reserved physical Arrived

Inventory transaction D is updated. Post the item arrival

Inventory transaction C is not updated.

Reserved physical Registered

Inventory transaction D is updated. Receive the transfer order

Inventory transaction C is updated.

Sold Purchased

Inventory transaction D is updated.

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Module 1: Warehouse Management Introduction *If multiple batch numbers or serial numbers (or other inventory dimensions) are registered on the production order, one inventory transaction is created for each combination of inventory dimensions. **This example assumes that the items are reserved automatically and therefore the statuses reflect a successful reservation.

Outbound Warehouse Management Process The outbound order process with warehouse management uses shipments, picking routes, and pallet transports to process the delivery of items. This can include deliveries from sales orders, purchase order returns, transfer order shipments, or consumption of a product during a production. The Outbound Warehouse Management Process Flow figure shows the process flow of items to be delivered from the warehouse by using warehouse management to manage the outbound order process.

FIGURE 1.5: OUTBOUND WAREHOUSE MANAGEMENT PROCESS FLOW

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 The process starts with the release of items to picking. When consolidated picking is used, the system generates output orders either manually or automatically. After outbound orders are created, you can create shipments that link to the outbound orders. The shipment keeps track of the status of picking, the pallet transport, and refill transports. When a shipment is activated, the outbound rules, shipment reservation sequences, and combinations are used to reserve the inventory and then generate picking routes and pallet transports as required by the item setup. When the picking route is completed and the items are delivered, and all pallet and refill transports are completed, the shipment is considered staged. After the items are staged, you can load the shipment and then send the shipment and print any documents such as the packing slip or bill of lading. Depending on the configuration of the item model group, tracking dimension group, and storage dimension group assigned to each item, some steps might not be required and can be skipped.

Warehouse Workflow The Warehouse Workflow figure shows an example of item flow and work stages in warehouse management.

FIGURE 1.6: WAREHOUSE WORKFLOW

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Module 1: Warehouse Management Introduction Note: The Warehouse Workflow figure shows an example of the warehouse workflow with a purchase order and a sales order. However, the inbound order process can be used with any receipt on any type of inventory transaction. Additionally, the outbound order process can be used with any issue on any type of inventory transaction. The sequence of the items in the warehouse can also describe their location. The Warehouse Locations Flow figure shows the physical distribution or transfer for the items.

FIGURE 1.7: WAREHOUSE LOCATIONS FLOW The handling of items is different at the individual stages and during the transfer between the physical storage areas. The following table shows the physical locations and actions during the item flow at the various stages. Stage

Action

Physical Location

Item receipt

The item arrives at the warehouse.

Inbound dock

Item identification and registration

Lines are entered and posted in the item arrival journal.

Inbound dock

Line entry and posting of the item arrival journal

Items are physically transferred and transport jobs are completed.

From inbound dock to bulk or picking location

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Stage

Action

Physical Location

Item or order selection for shipping

Output order is collected and shipping is activated.

Bulk or picking location

Item picking

The following are completed:

From bulk or picking location to outbound dock

•

Picking routes

•

Output orders

•

Refilling orders

Shipment staging and loading

Items are staged and prepared for shipment. Then items are loaded into the truck or other shipping method.

Staging location

Item shipping

Shipping documents are printed and shipping is completed.

Outbound dock and out of warehouse

The Work Functions figure shows the many warehouse tasks associated with the complete item flow from item receipt to item shipping. Many people can also be involved in the tasks. It is a model that describes the work functions in the warehouse management process. The work functions and division of tasks that are used in the model are one way to organize the work. There are other models that depend on the wants and needs of the individual company for successful implementation and use of the Inventory and warehouse management module. The Work Functions figure shows five performance work functions of warehouse management.

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Module 1: Warehouse Management Introduction

FIGURE 1.8: WORK FUNCTIONS The following table lists the responsibilities associated with the different organizational levels. Level

Responsibility

Strategic level

Set up the system correctly for uninterrupted use of the warehouse management system.

Tactical level

Perform the day-to-day operation of the system, make decisions, and delegate tasks.

Operation level

Physically handle the items.

Integration with Other Modules Microsoft Dynamics AX 2012 integrates the Inventory and warehouse management module with the other modules in the system. When you create a purchase order line in the Procurement and sourcing module, you can register the receipt of the items in the Inventory and warehouse management module and relate the receipt to a specific purchase. The receipt does not have to be done for the purchase order itself. When production orders are created and finished in the Production control module, the items can be stored in the warehouse by using the Inventory and warehouse management module. You can also pick items used in production by using warehouse management functionality.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 The Sales and marketing module deals with picking and shipping processes that are mainly setup in the Sales and marketing parameters form and the Inventory and warehouse management parameters form. Using the item model group for each item determines whether its movement is handled by using the warehouse management features. This setting can be overridden at the warehouse and warehouse item level. This includes the automatic creation of an output order for shipment when an item is sold so that a warehouse employee can process the order and prepare the items for shipping. You can also process the item consumption for a project that is created in the Project management and accounting module by using warehouse management functionality. From the Project management and accounting module, you can use purchase orders and all the features that you can use with warehouse management.

Advanced Warehouse Management There are two configuration keys available for activating the warehouse management functionality. •

Warehouse Management

•

Advanced Warehouse Management.

The difference between Warehouse Management and Advanced Warehouse Management is that Warehouse Management contains warehouse aisles and locations. The random placement of items can occur with or without Advanced Warehouse Management. Pallet transports can be created only when the pallet configuration key is selected under the Advanced Warehouse Management configuration key. Advanced Warehouse Management includes store areas and zones for automatic placement of items in preferred locations. Additionally, Advanced Warehouse Management includes the following.

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•

Multiple issue reference orders can be processed in an optimal consolidated picking process.

•

Blocking causes of inventory blocking.

•

Handling of pallets including pallet transports.

•

Equipment handling such as forklifts.

•

Shipment templates.

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Module 1: Warehouse Management Introduction •

Guided picking routes.

•

Outbound rules.

•

Shipment staging and loading.

•

Shipment reservation sequences.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Module Review Module Review and Takeaways Warehouse management is the administration and management of item flow and inventory in a company's warehouses and storage facilities. It helps streamline item flow through the warehouse. When in place, the system makes the work at the warehouse more efficient and manageable. The main goals of warehouse management are as follows: •

Optimize the warehouse layout.

•

Increase the warehouse efficiency.

•

Improve visibility into the supply chain.

•

Provide a complete overview of the inventory.

Warehouse management exchanges information with many other functional areas in Microsoft Dynamics AX 2012, including Production, Trade and Logistics, and Master planning, to help improve your overall business performance. Warehouse management consists of two configuration keys—Standard and Advanced Warehouse Management.

Test Your Knowledge Test your knowledge with the following questions. 1.

What are aisle, rack, shelf, and bin all examples of in Microsoft Dynamics AX 2012? Select one correct answer. ( ) Pallets ( ) Locations ( ) Picking routes ( ) Inventory models

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Module 1: Warehouse Management Introduction 2.

How do you register the items in your warehouse after you have created a purchase order? Select one correct answer. ( ) Post an item arrival journal. ( ) Post a warehouse journal. ( ) Post the original purchase order. ( ) Post an inventory order.

3.

TRUE or FALSE? One of the modules that warehouse management is integrated with is the Procurement and sourcing module. ( ) TRUE ( ) FALSE

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Test Your Knowledge Solutions Test Your Knowledge 1.

What are aisle, rack, shelf, and bin all examples of in Microsoft Dynamics AX 2012? Select one correct answer. ( ) Pallets (√) Locations ( ) Picking routes ( ) Inventory models

2.

How do you register the items in your warehouse after you have created a purchase order? Select one correct answer. (√) Post an item arrival journal. ( ) Post a warehouse journal. ( ) Post the original purchase order. ( ) Post an inventory order.

3.

TRUE or FALSE? One of the modules that warehouse management is integrated with is the Procurement and sourcing module. (√) TRUE ( ) FALSE

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MODULE 2: SETTING UP WAREHOUSE MANAGEMENT Module Overview Warehouse management must be set up before you use its features in Microsoft Dynamics® AX 2012. This setup is performed mainly from the Inventory and warehouse management module. For optimal operation, the parameters should be set up carefully. There are several areas to set up. Descriptions of most options can be found in this lesson. You can also refer to Help for descriptions of fields that are not covered in this module. The basic setup includes the following: •

Setup of the product in the Release products form.

•

Setup of the warehouse items in the Warehouse items form.

•

Setup of the item's item model group, and item group.

•

Setup of the item's dimension groups.

•

Setup of the warehouse and inventory breakdown.

•

Setup of inventory equipment.

•

Setup of Inventory and warehouse management parameters.

Objectives The objectives are: •

Describe the parameters in the Inventory and warehouse management module.

•

Set up journal names for warehouse management.

•

Review the additional setup components for released products.

•

Describe the various types of dimension groups.

•

Assign dimension groups to a product.

•

Define the various components that consist of the physical setup of the inventory.

•

Set up sites, warehouses, aisles, and locations.

•

Set up store areas and store zones.

•

Describe how pallets are used.

•

Set up pallets and forklifts.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Scenario The Contoso Company is implementing warehouse management. Therefore, basic setup must be completed to make sure that the system works for the company’s business needs. For example, the company must store multiple food products at various temperatures. By setting up inventory dimensions, the company can track the storage of these items at a detailed level. The company must also set up the physical dimensions such as warehouses, inventory aisles, and store areas. When you determine the layout of the warehouse, you must make sure that the company carefully considers how the items should be grouped, stored, and picked.

Basic Setup for Inventory and Warehouse Management Before you begin to use warehouse management, you must complete some basic setup steps. These include setting the Inventory and warehouse management parameters and the journal names for inventory and warehouse management. The following topics review this setup.

Parameters Use the Inventory and warehouse management parameters to set up default options, select different types of functionality, and define number sequences for the Inventory and warehouse management module. The parameters are grouped on tabs according to their overall use. Open Inventory and warehouse management > Setup > Inventory and warehouse management parameters to view and set up the parameters. The tabs most relevant to warehouse management parameters setup include the General, Locations, Transport, and Inventory dimensions tabs. For a full description of the fields and tabs, refer to the Help. In addition, many parameters are discussed in more detail later in this module. You can also refer to the Supply Chain Foundation in Microsoft Dynamics® AX 2012 course for more information about certain parameters.

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Module 2: Setting Up Warehouse Management Journal Names A journal name setup must exist for each journal type in Microsoft Dynamics AX. You must set up a journal names for each type of journal that you want to use before you can create the journal. Warehouse management journals are created in Inventory and warehouse management > Journals > Item arrival. When a new journal is created, the system retrieves some information for the journals from a journal name setup form. The journal name setup forms are known as the Journal names forms. There are two types of journal names, inventory journals and warehouse journals: •

Warehouse journals are used for production input and item arrival journals.

•

Inventory journals are used for all other types of journals in the Inventory and warehouse management module.

Procedure: Create a New Warehouse Management Journal Name To create a new warehouse management journal name, follow these steps. 1.

Open Inventory and warehouse management > Setup > Journals > Journal names, warehouse management.

FIGURE 2.1: JOURNAL NAMES, WAREHOUSE MANAGEMENT FORM 2.

Click New.

3.

Type a unique Name for the journal.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 4.

Type a Description for the journal name.

5.

In the Journal type field, select whether the journal name must be used for Item arrival or Production input.

6.

Select the default values for the journal name as required.

7.

Close the form.

Product Setup When a product or product master is set up and released to one or more companies, additional setup must be completed so that certain warehouse management functions are made available. Certain setups are required to create transactions, and other setups are optional. The following list describes the additional setup options that are available. •

Required setup o

Item model groups

o

Item groups

o

Warehouse items

o

Inventory dimension groups (this includes Product, Storage, and Tracking dimension groups)

Note: The system inserts a default warehouse item entry automatically. •

Optional setup o

Bar codes

o

Global trade item number (GTIN) codes

o

Default order settings

o

Site specific order settings

o

Unit of measurements

o

Arrival handling time

o

Packaging handling time

o

Pallet information

o

Physical dimensions and weight

o

Radio Frequency Identification (RFID) tracking

o

Over and under delivery options

Note: Only some of these product setup options are discussed in this course. For more information about product setup, refer to the Supply Chain Foundation in Microsoft Dynamics AX 2012 course.

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Module 2: Setting Up Warehouse Management Item Model Groups You can attach several products to an item model group. So that you do not have to provide detailed information for each item, one item model group collects all the information. This links it to the products in question and helps make updating easier, because you can typically manage several items according to the same setup that only has to be updated in one place. Therefore, you create item model groups only as needed. In the Item model groups form, you can specify how items relate to registration and picking procedures. Open Inventory and warehouse management > Setup > Inventory > Item model groups.

FIGURE 2.2: ITEM MODEL GROUPS FORM Item model groups contain settings that determine how items are controlled and handled upon item receipts and issues. These settings also determine how item consumption is calculated. This feature eases maintenance because many items are frequently controlled with the same setup. In the Item models group form, be aware of the following: •

By selecting New, you can create a new item model group.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 •

On the Setup FastTab, you can set up and maintain the item model group settings.

•

The Inventory model FastTab provides settings for the item cost price management.

•

On the Inventory models FastTab, you select the inventory model, such as FIFO, LIFO, or Standard Cost. Use the inventory model when you close and adjust inventory (Inventory and warehouse management > Periodic > Closing and adjustment). When you assign the inventory model for non-Standard cost models, two additional options are available to control the cost prices of the transactions: o o

Fixed receipt price

•

Several fields and check boxes on the Setup FastTab are relevant to warehouse management functionality:

•

Quarantine management: Select this check box to indicate that products linked to this group are under quarantine management rules and requirements. o

This option is used for items that are set aside and awaiting approval for distribution.

o

If the check box is cleared, items are not under quarantine management rules unless a quarantine order is created manually in the Quarantine orders form or selected to be created as part of the item arrival process.

o

When the item is registered, a quarantine order is created that has the status Started.

•

Consolidated picking method: Select this check box to pick multiple orders and use picking areas and shipment functionality.

•

Registration requirements: Select this check box to indicate that item receipts must be registered before inventory is physically updated. This means that the status of the inventory transaction for the item receipt must be Registered before the item's product receipt is updated. o

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Include physical value

Registered items are part of physical inventory. You can register items in the warehouse management journals. Or, you can click Inventory, and then click Registration on the relevant journals and order lines.

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Module 2: Setting Up Warehouse Management •

Picking requirements: Select this check box to indicate that item issues must be picked before inventory is physically updated. This means that the status of the inventory transactions for the item issue must be Picked before the packing slip is updated. o

Picked items are part of physical inventory. Items can be picked in the warehouse management system by dispatches and picking routes. Or, you can click Inventory, and then click Registration on the relevant journals and order lines.

Procedure: Assign Item Model Groups to a Product To assign an item model group to a product, follow these steps. 1.

Open Product information management > Common > Released products.

2.

Select the product to which you want to assign an item model group, and then in the Maintain group of the Action Pane, click Edit.

3.

In the General FastTab, under the Administration group, select the Item model group that you want.

FIGURE 2.3: RELEASED PRODUCT DETAILS FORM 4.

Click Close to exit the form.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Note: You can click Validate on the Released products list page or the Released product form to determine whether the field is populated. The Validate function will also verify that the Product dimension group, Storage dimension group, and Tracking dimension groups are populated.

Demonstration: Assign Item Model Groups to a Product To assign an item model group to a product, follow these steps. 1.

Open Product information management > Common > Released products.

2.

Select the product to which you want to assign an item model group, and then in the Maintain group of the Action Pane, click Edit.

3.

In the General FastTab, under the Administration group, select the Item model group that you want.

Item Groups Use item groups to manage inventory by dividing inventory items into groups based on item characteristics. You can select main account numbers for the automatic ledger transactions generated for item group receipt and issue transactions in inventory. You can also set up demand and supply forecasts for item groups.

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Module 2: Setting Up Warehouse Management Open Inventory and warehouse management > Setup > Inventory > Item groups.

FIGURE 2.4: ITEM GROUPS FORM Note: For more information about item groups and the Item groups form, refer to the Help.

Procedure: Assign an Item Group to a Product To assign an item group to a product, follow these steps. 1.

Open Product information management > Common > Released products.

2.

Select the product to which you want to assign an item group, and then in the Maintain group of the Action Pane, click Edit.

3.

Click the Manage costs FastTab.

4.

In the Posting group, select the Item group that you want.

5.

Click Close to exit the form.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Warehouse Items After the warehouse is set up with aisles, locations, and store zones, you can assign products to the warehouse. Each product can have multiple warehouse items defined. By default, the system creates a blank warehouse item when the product is saved. The product dimensions on this blank warehouse item cannot be modified. However, other settings can be updated. Note: Inventory dimensions and warehouse setup are discussed in more detail later in this module. For each warehouse item that you create, you can also select different options for the following. •

Counting group: Determines the frequency of cycle counting.

•

Store zone: Defines the sequence of areas in the warehouse in which the item is stored.

•

Default receipt location: Defines the location that is used by default when the item is received.

•

Default issue location: Defines the location that is used by default when the item is delivered.

•

Picking location: Defines the default location from which the item is picked.

•

Required minimum: Defines the minimum quantity that the picking location should store on-hand. When the minimum amount is reached, a refill pallet transport can be created automatically.

•

Max. storage capacity: Defines the maximum number of products that can be placed in the picking location based on the products inventory unit of measure. You can use this when a refill is generated to make sure that the location is not filled beyond its capacity.

Multiple Warehouse Items Examples The following list includes some examples of how you can set up multiple warehouse items for the same product when it is stored in multiple warehouses.

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•

A product has sizes, colors, styles, or configurations, and each size, color, style, or configuration of the product is stored in different locations.

•

The same product is stored in multiple warehouses.

•

A product is stored in multiple warehouses and uses different processes in each warehouse. For example, one warehouse item uses counting group A and another warehouse item uses counting group B.

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Module 2: Setting Up Warehouse Management Procedure: Set Up Warehouse Items To set up a new warehouse item for a product, follow these steps. 1.

Open Product information management > Common > Released products.

2.

Select the product for which you want to set up warehouse items.

3.

In the Action Pane, click the Manage inventory tab.

4.

In the Warehouse group of the Action Pane, click Warehouse items.

5.

On the Warehouse items form, click New.

6.

In the Warehouse field, select the warehouse in which the item is stored.

7.

Optionally, select a Counting group. If this field is populated, it overrides the default counting group that is specified on the Released product form.

8.

Click the General tab, and then optionally select the inventory dimensions that you want to apply to the warehouse item.

Note: The Inventory dimensions fields are available only if the Product, Storage, and Tracking dimension groups assigned to the product have the related dimensions activated. These dimension groups are discussed in more detail in the "Inventory Dimension Groups" topic. 9.

Click the Locations tab, and then optionally fill in options for the following fields. a.

Store zone

b. Default receipt location c.

Default issue location

d. Use consolidated picking method e.

Picking location

f.

Required minimum

g. Max. storage capacity h.

Use empty pallet location

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

FIGURE 2.5: WAREHOUSE ITEMS FORM - LOCATIONS TAB Note: The Default receipt location, Default issue location, and Picking locations fields are available only when the Storage dimension group assigned to the item has the Location dimension activated. These fields are also not available for the default blank warehouse item that is created by the system.

Bar Codes Bar codes can be used for many reasons such as identifying items, pallets, or locations. You can set up bar codes on your products in Microsoft Dynamics AX. These can then be printed on various documents or used for scanning products. Before you can set up the specific bar codes for a product, you must use the Bar code setup form to define the formats for a specific bar code.

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Module 2: Setting Up Warehouse Management Procedure: Define Bar Code Formats To define bar code formats, follow these steps. 1.

Open Organization administration > Setup > Bar codes.

FIGURE 2.6: BAR CODES FORM 2.

Click New to create a new bar code format.

3.

Type a unique name in the Bar code format field, and then type a detailed Description.

4.

Select the Bar code type.

5.

Select the Font, and then type the Size.

6.

Optionally, in the Lengths group, type a minimum and maximum length for the bar code.

Procedure: Set Up a Bar Code for a Product To set up a bar code for a product, follow these steps. 1.

Open Product information management > Common > Released products.

2.

Select the product for which you want to add a bar code.

3.

On the Action Pane, click the Manage inventory tab.

4.

In the Warehouse group, click Bar codes.

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FIGURE 2.7: ITEM – BAR CODE FORM 5.

In the Item - bar code form, click New to create a new record if one is not created automatically.

6.

Select the size, color, style, and configuration if it is required.

Note: Click Inventory > Dimension display to toggle the dimensions that are displayed on the Overview grid. You can set a bar code that is specific to any combination of inventory dimensions. 7.

Select the format that you want for this selected bar code in the Bar code setup field.

8.

Optionally, select the Scanning or To be printed check boxes.

9.

In the Bar code field, type the digits for the bar code. The digits that you enter must meet the requirements of the format selected in the Bar code setup field.

Global Trade Identification Numbers (GTIN) Codes Global trade item number codes, or GTIN codes, are used to identify items and register inventory information. GTIN is a 14-digit data structure used to uniquely identify trade items, products, and services at a unit level. You can set up multiple GTIN codes for each product by using the Item - GTIN form. To create GTIN codes for productions, follow these steps.

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1.

Open Product information management > Common > Released products.

2.

On the Action Pane, click the Manage inventory tab.

3.

In the Warehouse group, click GTIN codes.

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Module 2: Setting Up Warehouse Management

FIGURE 2.8: ITEM – GTIN FORM 4.

Click File > New to create a new GTIN code if a record is not inserted automatically.

5.

Select the Size, Color, Style, and Configuration if it is required.

6.

Select the unit of measure from the Unit field.

7.

Select the format from the GTIN code field.

8.

Type the digits for the code in the GTIN field.

Default and Site-Specific Order Settings You can use order settings to set up defaults to use for sales, purchases, and inventory transactions. Master planning uses the settings to generate sales orders, purchase orders, and inventory orders. The settings are also used when you manually create an order. The main settings involve the following areas: •

Defining a warehouse to use for each module when orders are created.

•

Defining the settings that modify order quantities for each module when orders are created.

Note: The Standard order quantity is used to retrieve the arrival handling time in the Arrival overview form.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 There are two ways to maintain default order settings and site-specific order settings:

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•

Open Product information management > Common > Released products. Select an item, then in the Action Pane, click the Plan tab, and then click Default order settings. Use this form to define the default order settings for an item. When you operate in a single-site environment, you only have to use this version of the form.

•

Open Product information management > Common > Released products. Select an item, then, in the Action Pane, click the Plan tab, and then click Site specific order settings. Use this form to define settings that differ from the default order settings for an item on a different site.

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Module 2: Setting Up Warehouse Management

Lab A: Complete Product Setup Scenario Ellen, the warehouse manager, has decided to purchase some new 15x15x15 boxes for packaging certain items in warehouse 22. The new boxes will be stored in the All-22 store zone. Sammy, the receiving clerk, also wants to set up a bar code for the new boxes so that the warehouse workers can easily scan the bar code when they use the boxes during shipping.

Objectives This lab shows how to create a new product and add a warehouse item and bar code.

High Level Steps 1.

Create a new product.

2.

Create a new warehouse item for warehouse 22 in store zone All-22.

3.

Add a bar code for scanning the product.

Detailed Steps 1.

Create a new product. a.

Open Product information management > Common > Released products.

b. In the New group of the Action Pane, click Product. c.

In the Product name field, type a description such as "Box corrugated, 15X15X15."

d. Click Show more fields. e.

In the Item model group field, select FIFO.

f.

In the Item group field, select Packaging.

g. In the Storage dimension group field, select PG_13.

2.

h.

In the Tracking dimension group field, select PG_13.

i.

Click OK.

Create a new warehouse item for warehouse 22 in store zone All-22. a.

On the Action Pane, click the Manage inventory tab.

b. In the Warehouse group, click Warehouse items. c.

On the Warehouse items form, click New.

d. Select 22 in the Warehouse field. e.

Click the Locations tab.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 f.

Select All-22 in the Store zone field.

g. Click Close. 3.

Add a bar code for scanning the product. a.

In the Warehouse group, click Bar codes.

b. In the Bar code setup field, select EAN128. c.

Select the Scanning check box.

d. In the Bar code field, type "6020". e.

Click Close.

Inventory Dimension Groups Dimension groups determine the information that is registered for inventory transactions such as purchases, sales, transfers, and productions, and in what detail items are inventoried. Inventory dimensions are used for the following purposes: •

Determine variants of items.

•

Determine how items are stored in the inventory.

•

Track inventory transactions.

•

View on-hand inventory for each dimension.

•

Link issues to receipts.

Note: There are no set guidelines for selecting dimensions. However, we recommend that you use only the number of dimensions that will actually be used for each item. If some items are tracked, and other items are not, create several dimension groups. Carefully consider how inventory should function before setting up inventory dimensions and dimension groups. Inventory dimensions groups consist of the following types: •

Product dimensions

•

Storage dimensions

•

Tracking dimensions

Product Dimensions You can use product dimension groups to determine the product dimensions (size, color, style, and configuration) that are available for a given product. Product dimensions determine the physical characteristics of the product and can be specified only for a product master because products have no variants.

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Module 2: Setting Up Warehouse Management Open Product information management > Setup > Dimension groups > Product dimension groups to view and maintain product dimension groups. The Active check box is used to determine whether the product dimension is used for the dimension group. You can also select the For purchase prices and For sales prices check boxes to set up trade agreements for the selected dimension on items that are linked to the selected dimension group.

FIGURE 2.9: PRODUCT DIMENSION GROUPS FORM The product dimension groups must be defined when you create a new product master. For more information about how to create product masters, refer to the Supply Chain Foundation in Microsoft Dynamics AX 2012 course.

Storage Dimensions Storage dimensions can help you control how items are stored and taken from inventory. To view and maintain storage dimension groups, open Product information management > Setup > Dimension groups > Storage dimension groups. The Active check box is used to determine whether the storage dimension is used for the dimension group.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

FIGURE 2.10: STORAGE DIMENSION GROUPS FORM There are four types of storage dimensions. Dimension type

Definition

Site

This is the geographical location of a company branch. At least one site must be set up in Microsoft Dynamics AX 2012.

Warehouse

This is the storage location (for example, a building).

Location*

This is the detailed item storage location (for example, aisle, rack, shelf, or bin).

Pallet ID*

This is the ID for a group of items on the same pallet.

* Indicates the dimension is used only for warehouse management. You can use product dimension groups to determine the product dimensions (size, color, and configuration) that are available for a given product. Product dimensions determine the physical characteristics of the product, and can be specified only for a product master because products have no variants. Note: The Site dimension is mandatory in Microsoft Dynamics AX 2012. However, the Location and Pallet ID dimensions cannot be set to mandatory.

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Module 2: Setting Up Warehouse Management Tracking Dimensions You can use tracking dimensions to identify and determine how items should be tracked. By using tracking dimensions, you can manage the inventory on a detailed level. To view and maintain tracking dimension groups, open Product information management > Setup > Dimension groups > Tracking dimension groups. The Active check box is used to determine whether the tracking dimension is used for the dimension group. There are two types of tracking dimensions in Microsoft Dynamics AX 2012. Dimension type

Definition

Batch number

This is the ID for a group of related items. It is useful for tracing purposes.

Serial number

This is the ID for each item, also useful when you want to trace products.

Procedure: View and Specify Dimension Groups To view and specify the inventory dimension groups for a product, follow these steps. 1.

Open Product information management > Common > Products > All products and product masters.

2.

Select the product to which you want to view or assign dimension groups.

3.

In the Set up group of the Action Pane, click Dimension groups.

4.

In the Assign dimension groups dialog box, select the Storage dimension group and the Tracking dimension group.

FIGURE 2.11: ASSIGN DIMENSION GROUPS DIALOG BOX 5.

Click OK.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Note: You can use similar steps on the Products list page, Product masters list page, and Released products list page, or the detail forms for each list page.

Specifying and Viewing Dimensions You can specify inventory dimensions when you create a transaction. On all transaction lines, for example, an inventory journal, purchase, sales, production, and BOM lines, you can use the Product tab to view the dimensions for the relevant item. You can also make available the dimension fields that you want to view on the grid in individual forms. For example, in the Sales order form, on the Sales order lines FastTab, you can click Sales order line > Dimensions, and then select the dimension fields that you want to view.

FIGURE 2.12: DIMENSIONS DISPLAY FORM

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Module 2: Setting Up Warehouse Management You can use the Inventory and warehouse management parameters, Accounts payable parameters, Accounts receivable parameters, and Production control parameters forms to set up the dimensions that appear by default in various forms. For example, open Accounts receivable > Setup > Accounts receivable parameters, and then click the Inventory dimensions tab. Note: If you change the dimensions that are displayed in a specific form by opening the Dimensions display form, and then select the Save setup check box, the system will remember the settings that are selected the next time that the form is opened.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Lab B: Using Dimensions Scenario You are a warehouse worker in the Contoso Company. You use the Counting journal every day to adjust inventory. However, Contoso does not use batch numbers, serial numbers, or pallet IDs. Make sure that the Batch number, Pallet ID, and Serial number dimensions are not visible on the Journal lines form.

Objectives This lab shows how to use the Dimensions display form.

High Level Steps 1.

Create a Counting journal.

2.

From the Inventory button, click Dimensions display to select the appropriate dimensions.

Detailed Steps 1.

Create a Counting journal. a.

Open Inventory and warehouse management > Journals > Item counting > Counting.

b. Click Create new. c. 2.

Click OK.

From the Inventory button, click Dimensions display to select the appropriate dimensions. a.

In the Journal lines, inventory form, click Inventory > Dimension display.

b. In the Dimension display form, select all the check boxes except for Batch number, Pallet ID, and Serial number. c.

Click OK.

d. Verify that the Batch number, Pallet ID, and Serial number fields are no longer visible on the Journal lines grid. e.

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Close the forms.

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Module 2: Setting Up Warehouse Management

Lab C: Create Inventory Dimension Groups Scenario The Contoso Company wants to sell a new type of high-definition digital video recorders. Your task is to create the new dimension group DVR and a new product that is based on a template.

Objectives This lab shows how to create product and storage dimension groups. When you are finished, you must create a new product and link the dimension groups that you created. Storage Dimensions

Description

Site

The site is mandatory.

Warehouse

The warehouse should be a primary stocking dimension and included in both physical and financial inventory.

Location

The location should be included in the physical inventory.

Pallet ID

The pallet ID should be included in the physical inventory.

High Level Steps 1.

Create a new product dimension group named DVR with the size, color, style, and configuration set so that each dimension can be used for pricing.

2.

Create a new storage dimension group named DVR by using the following information.

3.

When you are finished, create a new product master as the template for the new item. Specify the inventory dimension groups that you created.

Detailed Steps 1.

Create a new product dimension group named DVR with the size, color, style, and configuration set so that each dimension can be used for pricing. a.

Open Product information management > Setup > Dimension groups > Product dimension groups.

b. Click New to create a new record. c.

In the Name field, type "DVR".

d. In the Description field, type "Digital Video Recorder", and then press Enter.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 e.

Select the Active check box for Configuration, Size, Style, and Color.

f.

Verify that the For purchase prices and For sales prices check boxes are selected.

g. Click Close to exit the form. 2.

Create a new storage dimension group named DVR by using the following information. a.

Open Product information management > Setup > Dimension groups > Storage dimension groups.

b. Click New to create a new record. c.

In the Name field, type "DVR".

d. In the Description field, type "Digital Video Recorder", and then press Enter. e.

In the lower grid area, click to make the options appear.

f.

Select the Active check box for Location and Pallet ID.

g. Select the Primary stocking check box.

3.

h.

Select the Warehouse record from the grid, and then select the Physical inventory and Financial inventory check boxes.

i.

Select the Location record from the grid, and then select the Physical inventory check box.

j.

Select the Pallet ID record from the grid, and then select the Physical inventory check box.

k.

Click Close to exit the form.

When you are finished, create a new product master as the template for the new item. Specify the inventory dimension groups that you created. a.

Open Product information management > Common > Products> All products and product masters.

b. In the New group of the Action Pane, click Product. c.

In the Product subtype field, select Product master.

d. In the Product name field, type "DVRTemplate". e.

In the Product dimension group field, select DVR.

f.

Click OK.

g. In the Set up group of the Action Pane, click Dimension groups.

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h.

In the Assign dimension groups dialog box, select DVR in the Storage dimension group field.

i.

Click OK.

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Module 2: Setting Up Warehouse Management

Physical Setup of the Inventory Several physical components consist of the physical setup of the inventory. This includes the following: •

Site

•

Warehouse

•

Inventory aisles

•

Locations

Sites are the only mandatory setup used in Microsoft Dynamics AX 2012. You must create at least one site. However, you can create an unlimited number of sites. Although sites are the only required setup, we recommend that you set up the other inventory dimensions based on business requirements. Each physical inventory dimension setup provides another level of detail for storing and issuing inventory in your system. This helps provide better detailed reporting and on-hand quantities that are more specific to the physical location of the items. The following topics review the steps for defining each component of the physical inventory.

Sites A site is a grouping of business resources, such as warehouses and production facilities, that share interrelated transactions and are located at a particular geographic location. A site must be specified on every inventory-related transaction in Microsoft Dynamics AX 2012. Therefore, at least one site must be set up. A company can establish logistic operations at multiple sites for many reasons. These might include setting up distribution centers that serve different geographic markets or setting up production facilities at a particular location because of reduced overhead costs, closeness to raw materials, or convenient transportation. You can configure multiple sites to reflect a unique business model and support operations and process flows. Some examples of business environments where you could set up multiple sites follow: •

A single production site that has multiple warehouses.

•

Multiple production sites that have a shared distribution center.

•

Multiple local production sites that have a shared production warehouse.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Procedure: Create a Site To create a new site, follow these steps. 1.

Open Inventory and warehouse management > Setup > Inventory breakdown > Sites.

FIGURE 2.13: SITES FORM 2.

Click New to create a new site.

3.

In the Site field, type a unique identifier for the site.

4.

In the Description field, type a detailed description for the site.

5.

On the General FastTab, optionally select an Order entry deadline group and specify the Time zone that will be used for calculating delivery dates.

6.

Optionally, on the Address FastTab, click Add to set up the physical address of the site.

7.

If the site is linked to a financial dimension, the Financial dimension FastTab appears. Select the appropriate financial dimension to relate the site to.

8.

Close the form.

Note: The Hierarchy FastTab displays the hierarchy of all sites and warehouses that are set up in the current company. You can use the Expand button to expand all nodes in the tree.

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Module 2: Setting Up Warehouse Management When you create a site, you can delete it if the following conditions are true. If either of these conditions is false, the program displays an error message, and you cannot delete the site. •

The site is not referenced from warehouses, production resources, or other master data.

•

There is no on-hand inventory in the site.

Warehouses Warehouses are one of the system's inventory dimensions and are usually a geographic location, or they serve a particular function, such as a spare parts warehouse. When you have several warehouses, the total on-hand inventory can be divided up. All item transactions can be attached to a warehouse, that then follows the transactions throughout the system. If you have several satellite warehouses, you can set them to be refilled from the main warehouse for which proposed transfers are generated during Master scheduling. You can also schedule transactions for each warehouse. If you must delete a warehouse, first check that no inventory is on-hand at the warehouse. If there is on-hand inventory at the warehouse, it must be moved to another warehouse. For each warehouse, you can also specify the maximum time that a picking route might take and the maximum volume of the picked items in the picking route. To calculate the time that is required to complete a picking route, you must specify the time that is required to go from one picking location to the next and the time that is required to pick an item.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 You can create warehouses and modify the existing warehouses in the Warehouses form (Inventory and warehouse management > Setup > Inventory breakdown > Warehouses).

FIGURE 2.14: WAREHOUSES FORM

Procedure: Create a Warehouse Each warehouse must be linked to a site. All other fields on the warehouse setup are optional. To set up a warehouse follow these steps: 1.

Open Inventory and warehouse management > Setup > Inventory breakdown > Warehouses.

2.

Click New to create a new warehouse.

3.

In the Warehouse field, type a unique identifier for the warehouse.

4.

In the Description field, type a detailed description for the warehouse.

5.

On the General FastTab, click the Site drop-down box to link the warehouse to a site.

6.

Select one of the following options in the Type field. a.

Default: This is the default option. A warehouse of this kind is used for all the primary transactions.

b. Quarantine: This indicates that the warehouse is quarantine, and the inventory in this warehouse is not available for issues.

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Module 2: Setting Up Warehouse Management c.

Transit: This indicates the warehouse is a transit warehouse. It is usually a "virtual" warehouse used to indicate that the items are currently in transit or between warehouses. For example, when a transfer order is shipped but not yet received in the new warehouse, the items are temporarily placed in the Transit warehouse.

7.

If default is selected in the Type field, you can select the Quarantine and Transit warehouses that are related to the default warehouse.

8.

You can select a vendor in the Vendor account field to link a warehouse to. This is usually used for vendors that drop-ship products directly to customers.

9.

On the Warehouse management FastTab, specify default values for each field. If the fields are left blank, the values are always taken from the product setup. When they are populated the values are used as the default settings when a product does not have specific setup.

10. On the Address FastTab, click Add to set up the physical address of the site. 11. Close the form. Note: For more information about any field on the Warehouses form, refer to the Help. For more information about the Master planning FastTab, you can refer to the Master Planning in Microsoft Dynamics AX 2012 course.

Warehouse Layout Planning In warehouse management, the inventory aisle and location refers to the physical location of the items in the warehouse. For example, 01-01-02 is aisle 1, rack 1, and shelf 2. Before you create warehouses, inventory aisles, and locations, draw up or establish the warehouse layout, and carefully consider the options. It is important to decide how to organize and group the items and how you store and pick them. You can use the wizards in Microsoft Dynamics AX 2012 to create inventory aisles and locations. They are easy to use and you can create several locations at the same time. However, before you use these wizards, you should understand how warehouses are set up in the Inventory and warehouse management module. You can copy existing locations from one warehouse to another within the Warehouses form.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Inventory Aisles A warehouse is divided into inventory aisles. Inventory aisles are used to group locations. An aisle has an aisle ID and an aisle number that can be the same. The aisle ID, typically the first part of the location name, is an alphanumeric identifier for an aisle. The letters help identify a particular warehouse or area within the warehouse. The aisle number is a strictly numeric identification of the aisle in the warehouse. The system uses the aisle number when it generates sorting codes. You can assign unique IDs to the inventory aisle by using the Warehouse and Aisle fields. To define aisles, open the Inventory aisle form as follows: 1.

Open Inventory and warehouse management > Setup > Inventory breakdown > Inventory aisles

2.

Click New.

The Inventory aisle form can also be opened in the Warehouses form by clicking Inquiries > Inventory aisles. In the Inventory aisle form, you can view information on inventory aisles for a warehouse. Also, you can view the location information on the selected inventory aisle or copy inventory aisle information from one warehouse to another.

FIGURE 2.15: INVENTORY AISLES FORM

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Module 2: Setting Up Warehouse Management The following table describes each field on the Inventory aisles form. Field

Description

Aisle

Specifies the name of an inventory aisle. The name is used as a reference to the inventory aisle, together with the warehouse.

Warehouse

Identifies the warehouse where the aisle is found. The ID is used as a reference to the aisle, together with the aisle's name.

Aisle number

Specifies a numeric field that is used for sorting inventory aisles when the sorting codes for the locations are updated.

Name

Provides a longer description of the inventory aisle.

Starting value

Specifies the starting value for the sorting codes for the locations in the aisle.

Descending

Specifies whether the locations in the aisle should be sorted in descending order by shelf number for picking routes.

Note: For the descending order functionality to take effect at the locations, run the Sort codes periodic job (Inventory and warehouse management > Periodic > Locations > Sort codes) for those locations. By default, inventory aisles are sorted in ascending order. By selecting the Descending field, you can reverse the picking route for the relevant aisle. This changes the order from the highest value to the lowest value. The effect is shown in the Sorting Routes figure. The outer box represents the warehouse. The warehouse in this example has eight aisles numbered 1 through 8. Each aisle has four racks numbered 1 through 4. Aisles 1, 4, 5, and 8 are sorted in ascending order, and the remaining aisles are sorted in descending order. This layout helps maximize the flow of traffic through the warehouse while picking. The warehouse workers can start by walking down the first aisle and then walking up the next aisle.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

FIGURE 2.16: SORTING ROUTES An inventory aisle has an aisle ID and an aisle number, and these numbers can be identical. The aisle ID can consist of letters or numbers and should be easy for the user to recognize. The aisle ID is the first part of the location name. For example, the Sorting Routes figure shows eight aisles. In this example, the numbers 1 through 8 represents the aisle ID that is unique to each aisle. The aisle number could match the aisle ID, or you could give each aisle a different aisle number. The following table shows an example of how you could number the aisles. Aisle ID

Aisle Number

01

1

02

2

03

2

04

3

05

3

06

4

P1

4

P2

5

Procedure: Copy Aisles To copy the locations from one aisle to another aisle, select the Copy aisle function. You can copy all locations at one aisle/rack to another aisle/rack. Both warehouse aisles must be defined in advance. From the Warehouses form, you can copy locations from one warehouse to another.

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Module 2: Setting Up Warehouse Management Note: You cannot change nor delete existing locations that have inventory transactions. To copy an aisle's locations, follow these steps. 1.

Open Inventory and warehouse management > Setup > Inventory breakdown > Inventory aisles.

2.

Select the aisle that you want to copy.

3.

Click Functions > Copy aisle.

4.

On the Copy aisle dialog box, type the Warehouse and Aisle that you want to copy to in the To group.

5.

Click OK.

6.

Close the Infolog window and the Inventory aisles forms.

Note: You can copy aisles and racks from the Inventory locations form by clicking Functions > Copy aisle or Functions > Copy rack.

Locations An item's coordinates can uniquely identify a location through its aisle, rack, shelf, and bin. Usually the item's coordinates determine the location name. This name or ID can be typed or generated from the location coordinates, for example, 001002-03-4 for aisle 1, rack 2, shelf 3, bin 4. Note: The warehouse worker usually inserts and draws items from the same side of a location, but not always. For example, a warehouse worker inserts items in some storage racks from one aisle, and draws them from another. In Microsoft Dynamics AX 2012 Warehouse Management, the definition of the term location is the place where items are drawn. Inventory locations are made up of the following components: •

Inventory aisles are composed of racks.

•

Racks are made up of shelves.

•

Shelves contain bins.

All these components make up the inventory location. Location is the most specific indication of where the items are stored in the warehouse. It is an exactly defined physical location in the warehouse, and is generated from the coordinates aisle, rack, shelf, and bin.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Location Properties A location has the following characteristics: •

Location name

•

Location type

•

Physical dimensions

•

o

Maximum pallets

o

Height

o

Width

o

Depth

o

Pallet type group

o

Maximum weight

o

Maximum volume

Location o

Input area

o

Picking area

The location name (the combination) can be generated automatically or typed. The coordinates are defined and activated on the Location names tab in the Warehouses form (Inventory and warehouse management > Setup > Inventory breakdown > Warehouses). After locations are created, the identification of the location is stored in the Inventory locations form on the General tab. If you modify the Rack, Shelf, or Bin fields the location must be updated. You can do this manually by selecting the Manual update check box, and then typing the new location value into the Location field. Or, you can run the Names and check texts periodic job (Inventory and warehouse management > Periodic > Locations >Names and check texts) to update this information. Set Up Locations Three basic ways to set up locations include the following:

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•

Manually: From the Inventory locations form, click New (Inventory and warehouse management > Setup > Inventory breakdown > Inventory locations.)

•

Copy: From the Warehouses form, click Functions > Copy locations.

•

Wizard: Run the Location Wizard (Inventory and warehouse management > Setup > Inventory breakdown > Warehouses. Then click Functions > Location Wizard.)

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Module 2: Setting Up Warehouse Management When you create the locations, you can specify the default receipt and issue locations of the relevant warehouse on the Warehouse management tab of the Warehouses form. Then, these locations will be used as default receipt and issues for the inventory. You can also specify a location for the storage of empty pallets. Then, the empty pallets will be automatically transferred to that location. Also, after you have set up locations, you can create the warehouse items for your products. For more information about warehouse items, refer to the "Warehouse Items" topic in this course. Location Types Seven types of locations determine how Microsoft Dynamics AX 2012 handles the location. The following table describes the location types. Location type Bulk location

Description A bulk location is the area in the warehouse where received items are stored until the warehouse worker transports the items to the picking locations. Bulk locations are used to replenish picking locations as their stock is reduced and they are also used for picking full pallets.

Picking location

A picking location is used to store (or hold) items until they are picked (or removed) from the shelf for delivery to a customer. They are kept here to ensure easy access for picking. The picking location is used for picking small quantities of an item. An item can only have one picking location in each warehouse.

Inbound dock

At the inbound dock, items are received and possibly checked (this is the default if it is not specified elsewhere).

Outbound dock

At the outbound dock, items are shipped (this is the default if it is not specified elsewhere).

Production input location

At the production input location, finished items from the shop floor arrive.

Inspection location

At the inspection location, inspections occur.

Kanban supermarket

At a kanban supermarket, inventory is controlled and processed for work-in-progress (WIP) products in a lean manufacturing environment.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Location Physical Dimensions Each location has physical dimensions that are specified on the General tab of the Inventory locations form. The physical dimensions also define the pallet types that are used in the selected location. You can use pallet types to define the physical dimensions for any type of item container. The physical dimensions of a pallet consist of the following: •

Maximum number of pallets at a location.

•

Pallet height, width, depth, volume, and absolute height.

•

Pallet type group.

•

Pallet types tab.

•

Number of pallets.

•

Available pallet locations.

FIGURE 2.17: INVENTORY LOCATIONS FORM - GENERAL TAB

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Module 2: Setting Up Warehouse Management Location Load Information The Load information group on the Inventory locations form displays the current state of the location. You can view how many pallets are currently in the location, and how many additional pallets will fit in the location. You can also view the current and available volume and weight. Location Wizard The Location Wizard helps you set up locations in a warehouse. You can perform the following tasks: •

Select a warehouse.

•

Define the locations.

•

Update the warehouse settings by clicking Finish.

If you have additional warehouses to set up later, start the wizard again and repeat the procedure. The wizard consists of several windows that you are guided through until the setup is complete. Note: You can use the wizard multiple times if you do not finish setup the first time. Click View existing to check existing base data in the respective windows. The Inventory aisles, Inbound dock, and Outbound dock pages of the wizard each include this button.

Procedure: Set Up Locations by Using the Location Wizard To use the Location Wizard to set up locations, follow these steps. 1.

Open Inventory and warehouse management > Setup > Inventory breakdown > Warehouses.

2.

Select the warehouse for which you want to create locations.

3.

Click Functions > Location Wizard.

4.

Read the information on the Welcome page, and then click Next.

5.

On the Selection page, verify the warehouse you want to create locations. Select the locations that you want to include in your warehouse. You can select all areas for the additional setup. The Location Wizard will skip the setup of the areas that are not selected.

6.

Click Next to continue.

7.

On the Inventory Aisles page, create and set up the inventory aisles. Specify the number, name format, and location of the aisles to use for your inbound and outbound docks. Then click Next.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 8.

Verify the information is correct. If the information is incorrect, click Back to correct it. If the information is correct, click Next to create the inbound docks.

9.

On the Inbound docks page, specify the number and the naming format for the inbound docks, and then click Next.

10. Verify the information is correct. If the information is incorrect, click Back to correct it. If the information is correct, click Next to create the outbound docks. 11. On the Outbound docks page, type the number of outbound docks and the naming format for the outbound dock, and then click Next. 12. Verify the information is correct. If the information is incorrect, click Back to correct it. If the information is correct, click Next to create the picking locations. 13. On the Picking locations - create picking locations page, enter the number of aisles, racks, and shelves for the picking locations, and then click Next. 14. Select the picking area, enter the physical dimensions of the location, and then click Next to review the picking locations. 15. Verify the information is correct. If the information is incorrect, click Back to correct it. If the information is correct, click Next to create the bulk locations. 16. On the Bulk locations page, specify the number of aisles, racks, and shelves in the area, and then click Next. 17. Select the picking area, specify the physical dimensions of the location, and then click Next to review the bulk locations. 18. Verify the information is correct. If the information is incorrect, click Back to correct it. If the information is correct, click Next to complete the warehouse setup. 19. On the Completed page, the Location Wizard verifies that setup is complete for the selected warehouse. The areas that are not set up are displayed. Click Finish to complete the setup. Note: The pages in steps 13-18 only appear if the warehouse selected is configured for warehouse management. To configure a warehouse for warehouse management, on the Warehouses form, clear the Use consolidated picking method check box.

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Module 2: Setting Up Warehouse Management Location Placement You can categorize location placement in two ways—in terms of an input or a picking area. Input Areas Input areas are locations in the warehouse designated for item placement in the warehouse upon receipt. Items are grouped based on similar characteristics or the order in which they are placed in their locations. You can specify the input area for a location on the General tab of the Inventory locations form. For example, items requiring cold storage would be in one input area, whereas items that can be stored in the general warehouse storage area would be in another. Picking Areas Picking areas are assigned throughout a warehouse to group items that should be picked at one time or by the same person. You can specify the picking area for a location on the General tab of the Inventory locations form. For example, items that require a forklift for picking and transport would be in one picking area, whereas items that a warehouse worker can pick individually from a floor level with a hand truck would be in another. Blocked Locations Occasionally, you must block a location for a period, to allow for repairs, for example. Sometimes, you might only want to block the input or the output. You can block either, or both, depending on the situation, by selecting a blocking cause from the Input blocked or Output blocked fields. You can define the blocking causes or reasons in the Blocking causes form (Inventory and warehouse management > Setup > Inventory > Blocking causes.)

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

FIGURE 2.18: INVENTORY LOCATIONS FORM - OTHER TAB Sorting Sort codes are used to optimize handling picking lines that detail the information that is required for picking items from inventory. This includes the picking order. Sort codes can be specified by the aisle and other coordinates or assigned manually for the location. Microsoft Dynamics AX 2012 uses the aisle ID to generate sort codes automatically. Generating codes automatically means that the system plans the picking route. To edit the field, select the Manual update check box. You can update the sort codes of the locations that you select. You do this for each item location when you add new locations or if you change a sorting code for an inventory aisle. Note: To update the sort codes of the locations, run the Update sort codes of locations periodic job for these locations. To open this job, click Inventory and warehouse management > Periodic > Locations > Sort codes.

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Module 2: Setting Up Warehouse Management

Logical Setup of the Inventory Microsoft Dynamics AX 2012 uses store areas and zones to determine where items should be placed when they arrive and to automatically plan a picking route when the items are again removed from the warehouse.

Store Areas You can store area group locations by dividing the warehouse into designated sections for inventory with similar characteristics. Two types of store areas include the following. •

Input area: Use the input area for items that are stored when they are received in inventory. Store areas are grouped into store zones. An example of an input area system would be ABC classification.

•

Picking area: Use picking area to determine picking routes. The picking lines that are included in a picking route are composed of items that are stored in locations within the same picking area.

Every location can be connected to one of each area. Store areas are created in the Store areas form (Inventory and warehouse management > Setup > Inventory breakdown > Store areas).

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

FIGURE 2.19: STORE AREAS FORM

Procedure: Create a Store Area To create a store area, follow these steps.

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1.

Open Inventory and warehouse management > Setup > Inventory breakdown > Store areas.

2.

Click New to create a new record.

3.

In the Store area field, type a unique identifier for the area.

4.

In the Name field, type a description for the area.

5.

In the Area type field, select whether the area is an input area or a picking area.

6.

Optionally, select the Automatic activation check box. This option creates refill pallet transports from the bulk location to the picking location if the quantity in the picking location is less than the required minimum specified in the Warehouse items form. The system checks for this and creates the refill pallet transport when the following actions are taken. o

A picking route is activated.

o

A picking route is started.

o

A refill pallet transport is completed.

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Module 2: Setting Up Warehouse Management 7.

If the Area type is set to picking area, select the Mode of handling. The mode of handling refers to the two picking methods—using a handheld device and registering picked items continuously (Online), or printing the picking list on paper and updating Microsoft Dynamics AX 2012 after the completion of picking (Document).

Store Area Planning The inventory can be organized in several different ways according to item type, item group, or turnover ratio. The inventory is divided into areas that have something in common. You do this by indicating that the locations belong to a store area. A location can belong to both an input and a picking area. The following table describes the two types of areas and how they can be used. Area Type Input Area

Use Areas for input of items following receipt. The items are grouped according to similar characteristics. Items with a high turnover ratio can be placed in easy-toaccess locations.

Picking Area

Areas for picking items. The items are grouped according to how and by whom they are picked.

The inventory is organized based on the ABC analysis of the turnover ratio. Items with a fast turnover are closest to the inbound and outbound docks. Items that must be kept frozen, for example, are placed in a freezer.

Store Area Wizard The Update Store Area Wizard helps set up store and picking areas for existing locations. The application determines and lists the areas that are already configured. You can change the setup to display the requested grouping by editing the lines or adding new lines in the wizard. The areas are indicated by specifying two corners in the box constituting the area. This means the From-location and Tolocation are specified in the form of an aisle number, rack, shelf, and bin. The wizard puts locations without area specifications in existing boxes, if it is possible. To open the wizard, open Inventory and warehouse management > Setup > Inventory breakdown > Warehouses. Select the warehouse for which you want to update locations' store areas, and then click Functions > Update store areas. Complete the wizard by following the instructions in each window and then clicking Next.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Store Zones Store zones are used to prioritize the store areas for arriving items. The store zones are made up of store areas. A store area can be part of several store zones. This means a store zone can consist of one or more store areas.

FIGURE 2.20: STORE ZONES Prioritizing means that if there is insufficient room in area A when an item with ABC classification A arrives, it can be placed in area B. A store zone for a class A item can be prioritized as follows: •

Area A

•

Area B

•

Never area C or the freezer

A store zone for a class C item can be prioritized as follows. •

Area C

•

Area B

•

Never area A or the freezer

Finally, a store zone for a frozen item can resemble the following.

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•

Freezer

•

No other store areas

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Module 2: Setting Up Warehouse Management After you set up store zones, you can specify a store zone on the Warehouse items form (Product information management > Released Products > Manage Inventory > Warehouse items). You do this in the Store zone field on the Locations tab. You can specify a different store zone for each warehouse item on a product. Store zones group locations in inventory. You can use store zones to order and prioritize the selection of store areas for incoming inventory. When space is needed for an item, the warehouse is searched in the order shown on the Store zones form (Inventory and warehouse management > Setup > Inventory breakdown > Store zones).

FIGURE 2.21: STORE ZONES FORM In the Store zones form, you can add and remove store areas. You can perform the following tasks. •

Add or remove store areas between the Selected and Available panes by using the arrow buttons.

•

Use the Up and Down buttons to arrange the order of the store areas.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Lab D: Update Store Areas Scenario Ellen, the warehouse manager for the Contoso Company, has checked the new warehouse setup and she decides to combine store areas IPROD-1 and IPROD-2.

Objectives This lab shows how to use the Update Store Area Wizard.

High Level Steps 1.

Use the Update Store Areas Wizard to change input area IPROD-1 to contain aisle 0-2/rack 1-3/shelf 2 for the SpProd warehouse.

Detailed Steps 1.

Use the Update Store Areas Wizard to change input area IPROD-1 to contain aisle 0-2/rack 1-3/shelf 2 for the SpProd warehouse. a.

Open Inventory and warehouse management > Setup > Inventory breakdown > Warehouses.

b. In the Warehouses form, select the SpProd warehouse. c.

Click Functions > Update store areas. The Update Store Areas Wizard opens.

d. Click Next. Select both the input and picking areas, and then click Next. e.

In the first line for the input area, in the Store area field, select A22. Then, change the To aisle by entering 2, and change the To rack by entering 3.

f.

Select the first line for the picking area, and then select Pick-22 in the Store area field. Then, change the From aisle by entering 2 and change the To rack by entering 3.

g. If there are additional rows with a blank Store area, select the check box to the left of the grid row, and then press Alt+F9 to delete the rows.

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h.

When you receive the message to confirm your deletion, click Yes.

i.

Verify that your setup resembles the Update Store Area Wizard Store Areas Page figure, and then click Next.

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Module 2: Setting Up Warehouse Management

FIGURE 2.22: UPDATE STORE AREAS WIZARD - STORE AREAS PAGE j.

In the Completed page, view the updated information for the store areas. If the locations are not updated, click Back, and complete the information. Otherwise, click Finish.

k.

Close the Infolog window confirming the update.

l.

Close the Warehouses form.

Pallets and Forklifts A pallet is a flat transport structure that supports goods in a stable manner while they are lifted by a forklift, pallet jack, or other jacking device. A pallet is the foundation of a unit load design. It can be as easy as placing the goods on a pallet, and securing them with straps or stretch-wrapped plastic film. Microsoft Dynamics AX 2012 provides functionality for moving pallets from one location to another, replenishing bulk storage locations, or receiving and shipping pallets. This functionality is known as pallet transports. Before you can make pallet transports, you must set up the system for pallets and forklifts. For more information about how to create and process pallet transports refer to the "Pallet Transports" topic in the Receipt and Storage module of this course. The following topics review the pallet and forklift setup in Microsoft Dynamics AX 2012.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Pallets In Microsoft Dynamics AX 2012, the pallet ID is the identification of the pallet on which an item is placed. A pallet ID consists of a number on the pallet and the pallet type. A pallet can be any container, box, or pallet that is used to store or transport items. The size of the pallet is indicated for the pallet type, and Microsoft Dynamics AX can then calculate the locations that have space for this pallet type and for the specific pallet. Pallets are set up in the Pallets form (Inventory and warehouse management > Setup > Inventory equipment > Pallets.) However, we recommend that you set up pallet types and pallet type groups before you create pallets. After you have set up pallets, you can set up products with specific information about how much of the specific product can be placed on the pallet. You can also specify the pallet types to use in specific locations.

Procedure: Create Pallet Types You can use pallet types to define the physical dimensions for any type of item container. To create a pallet type, follow these steps: 1.

Open Inventory and warehouse management > Setup > Inventory equipment > Pallet types.

FIGURE 2.23: PALLET TYPES FORM

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2.

Click New to create a new pallet type.

3.

In the Pallet type field, type a unique identifier for the pallet type.

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Module 2: Setting Up Warehouse Management 4.

In the Name field, type a description of the pallet type.

5.

On the General FastTab, type the Height, Width, Depth, and Weight.

Optionally, select the Container check box to indicate that the pallet type is a container, where items are not laid onto, but inside the pallet instead. In this case, the pallet's height always corresponds to the height of the pallet type. If you do not select the field, both pallet and items are included in a calculation of the height. Note: The dimensions of the pallet that you enter in the pallet type represent an empty pallet without items on or in them. The dimensions are copied to the individual pallets when they are created. The system uses the pallet dimensions to determine whether there is room for a certain pallet at a specific location.

Procedure: Define Pallet Details for a Product After you create pallet types, you can set up the products with information related to the pallets. The type of pallet is important to determine whether there is room for items on a specific pallet in a specific location. To define pallet and size information for a released product, follow these steps: 1.

Open Product information management > Common > Released products.

2.

Select the product that you want to set up.

3.

In the Maintain group of the Action Pane, click Edit.

4.

Click the Manage inventory FastTab.

5.

Enter the following information in the Physical dimensions group based on one unit of the product in the inventory unit of measure. a.

Gross depth

b. Gross width c.

Gross height

d. Volume 6.

Enter the following information in the Handling group. a.

Pallet type: The default pallet type that is used for item arrivals.

b. Pallet quantity: The standard inventory quantity that can be placed on a pallet. c.

Min. output pallet quantity: The minimum quantity that can be withdrawn from the pallet for output transports.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 d. Quantity per layer: The standard quantity of the item that can be placed on one layer of the pallet. 7.

Close the form.

Note: For more information about additional fields on this form, refer to the Help.

Pallet Type Groups You can specify a pallet type group for each location. All pallets from the specified pallet type group can then be used at that location. Typically, pallet types are grouped into pallet type groups based on similar physical dimensions. Pallet type groups are then used to specify the pallet types that can be used at each location. To create pallet type groups for the pallet types grouping, follow these steps: 1.

Open Inventory and warehouse management > Setup > Inventory equipment > Pallet type groups.

2.

Click New.

3.

In the Pallet type group field, type the ID of the group.

4.

In the Name field, type the short description of the pallet type group.

5.

On the Pallet types tab, add or remove pallet types to be included in the current group by using the arrow buttons.

FIGURE 2.24: PALLET TYPE GROUPS FORM

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Module 2: Setting Up Warehouse Management Procedure: Create a Pallet The Pallet form shows information on individual pallets. To create a new pallet, follow these steps. 1.

Open Inventory and warehouse management > Setup > Inventory equipment > Pallets.

2.

Click New to create a new pallet.

3.

In the Pallet ID field, type the unique identifier for the pallet.

4.

Select the Pallet type.

5.

Select the Warehouse and Location where the pallet is located.

6.

Optionally, you can override the Height of the pallet.

Note: You can use the On-hand button to view how much inventory is currently on the selected pallet. You can use the Transactions button to view the history of the transactions that are on the selected pallet.

Procedure: Set Up Pallet Information for an Inventory Location Each inventory location can be set up with physical dimensions and information for the pallets. The information is used during pallet transports to determine how much inventory can be placed in the location. To set up pallet information on an inventory location, follow these steps: 1.

Open Inventory and warehouse management > Setup > Inventory breakdown > Inventory locations.

2.

Select the location that you want to set up.

3.

Click the General tab.

4.

In the Physical dimensions group, enter the following information: a.

Max. pallets: Maximum number of pallets that can be placed in the location.

b. Height: The height of the dimension/dimension group. c.

Width: The width of the dimension/dimension group.

d. Depth: The depth of the dimension/dimension group. e.

Absolute height: The distance of the location above the ground.

f.

Pallet type group: The default type of pallets to be used in the location.

g. Max. weight: The maximum weight that can be stored in the location. h.

Max. volume: The maximum volume of inventory that can be stored in the location.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 5.

Close the form.

Note: The Load group displays information about how much inventory is currently in the inventory location. To view the details that consist of the on-hand inventory of a specific location, click Inquiries and then select one of the options.

Forklifts Forklifts refer to the equipment that is used to transport items in and out of the warehouse. Forklifts are created in a separate form. However you must know the forklifts to include in the work processes and their capacities. You can create forklifts in the Forklift form (Inventory and warehouse management > Setup > Inventory equipment > Forklift).

FIGURE 2.25: FORKLIFT FORM In the Forklift form, specify a forklift ID, an operator, and the transport tasks for which the forklift is used, by selecting the relevant check boxes: Input transports, Output transports, Refilling transports, or Relocation transports. If, for example, the forklift is not created to perform output tasks, output transports will not appear in the Pallet transport form for the operator who drives the forklift.

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Module 2: Setting Up Warehouse Management The following table describes each type of transport task that a forklift can complete. Transport Type

Function

Input transport

This type of transport is used for the receipt of products in the inventory, for example, purchase order receipts or sales order returns.

Output transport

This type of transport is used to issue products from inventory, for example, sales order shipments or purchase order returns.

Refilling transport

This type of transport is used to replenish a location with items that are already available in the inventory.

Relocation transport

This type of transport is used to move a pallet from one location in the warehouse to another.

You can specify the maximum lifting height of the forklift. The system compares it with the height of the location. If the location is higher, the forklift does not appear in the forklift operator's Pallet transport form. When the forklift operator starts the transport job, he or she specifies the forklift ID, and then the system only includes tasks and locations that can be managed by that forklift.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Lab E: Set Up Warehouse Management Scenario Because of high inventory turnover, the management of the Contoso Company has decided that the storage facilities must be expanded. This means that they have decided to build a new production warehouse to accommodate an increase in inventory turnover. They have asked you, a Microsoft Dynamics AX 2012 Warehouse Management specialist, to create two new warehouses: one for production and the other for assembly items. You will use the Microsoft Dynamic AX advanced functionality and the information that is provided to manually create the first warehouse, and then use the Location Wizard to create the second warehouse.

Objectives This lab shows how to set up warehouses, locations, and inventory equipment, and how to use the Location Wizard.

Task 1: Create the Production Warehouse High Level Steps 1.

Create the production warehouse.

2.

Set up the location information.

3.

Create aisles in the production warehouse.

4.

Set up Store Areas.

5.

Set up Locations.

6.

Set up locations for the PROD 2 store area.

7.

Set up locations for the Pick-1 store area.

8.

Set up store zones.

9.

Set up a new pallet type for “EURO”.

10. Create a new pallet type group for a new pallet type, “EURO”. 11. Set up the forklift for the production warehouse. 12. Update the locations setup. 13. Use the Location Wizard to set up the aisles, racks, and shelves for the new Assembly warehouse.

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Module 2: Setting Up Warehouse Management Detailed Steps 1.

Create the production warehouse. a.

Open Inventory and warehouse management > Setup > Inventory breakdown > Warehouses.

b. Click New in the Warehouses form. c.

In the Warehouse field, type “Prod”.

d. In the Name field, type “Site 2, Production Warehouse”.

2.

e.

Notice that the Type field is filled in automatically. The value of this field is Default.

f.

In the Site field, select “2”.

Set up the location information. a.

Click the Location names FastTab, and then select the Include aisle, Include rack, and Include shelf check boxes.

b. In the Rack field group, type "-###." in the Format field. c.

In the Level field group, type "-#." in the Format field. Do not select the Include bin check box in the Position field group.

d. Click Close to exit the Warehouses form. 3.

Create aisles in the production warehouse. a.

Open Inventory and warehouse management > Setup > Inventory breakdown > Inventory aisles.

b. Click New in the Inventory aisles form. c.

In the Warehouse field, type “Prod”.

d. In the Aisle field, type “01”. e.

In the Aisle number field, type “1”.

f.

In the Name field, type “Prod Aisle 1”.

g. Click New to create another aisle. h.

In the Warehouse field, type “Prod”.

i.

In the Aisle field, type “02”.

j.

In the Aisle number field, type “2”.

k.

In the Name field, type “Prod Aisle 2”.

l.

Click New to create another aisle.

m. In the Warehouse field, type “Prod”. n.

In the Aisle field, type “03”.

o. In the Aisle number field, type “3”. p. In the Name field, type “Prod Aisle 3”. q. Click Close to exit the Inventory aisles form.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 4.

Set up Store Areas a.

Open Inventory and warehouse management > Setup > Inventory breakdown > Store areas.

b. In the Store areas form, click New. c.

In the Store area field, type “PROD-1”.

d. In the Name field, type “PROD 1 store area”. By default, the Area type field is set to “Input area”. e.

Click New to create another store area.

f.

In the Store area field, type “PROD-2”.

g. In the Name field, type “PROD 2 store area”. By default, the Area type field is set to “Input area”.

5.

h.

Click New to create another store area.

i.

In the Store area field, type “PICK-1”.

j.

In the Name field, type “PICK 1”.

k.

In the Area Type field, select “Picking area”.

Set up Locations. a.

Select the record “PROD 1 store area” and then click Inventory locations.

b. In the Inventory locations form, click New to create a new record. c.

On the General tab, in the Identification field group, in the Warehouse field, type “Prod”.

d. In the Aisle field, type “01”. e.

In the Rack field, type “1”.

f.

In the Shelf field, type “1”.

g. Repeat steps 2 through 6 (b-g) to create two locations for racks 2 and 3. h. 6.

Click Close to exit the Inventory locations form.

Set up locations for the PROD 2 store area. a.

In the Store areas form, select the record “PROD 2 store area”.

b. Click Inventory locations. c.

In the Inventory locations form, click New to create a new record.

d. On the General tab, in the Identification field group, in the Warehouse field, type “Prod”.

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e.

In the Aisle field, type “02”.

f.

In the Rack field, type “1”.

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Module 2: Setting Up Warehouse Management g. In the Shelf field, type “1”.

7.

h.

Repeat steps 3 through 7 (c- h) to create two additional locations for rack 2 and 3.

i.

Click Close to exit the Inventory locations form.

Set up locations for the Pick-1 store area. a.

In the Store areas form, select the record “Pick-1”.

b. Click Inventory locations. c.

In the Inventory locations form, click New to create a new record.

d. On the General tab, in the Identification field group, in the Warehouse field, type “Prod”. e.

In the Aisle field, type “03”.

f.

In the Rack field, type “1”.

g. In the Shelf field, type “1”.

8.

h.

Click the Other tab.

i.

In the Location type field, select Picking location.

j.

Click Close to exit the Inventory locations form.

k.

Click Close to exit the Store areas form.

Set up store zones. a.

Click Inventory and warehouse management > Setup > Inventory breakdown > Store zones.

b. Click New to create a new store zone. c.

In the Store Zone field, type “Prod 1”.

d. In the Name field, type “Prod 1”.

9.

e.

Select store area PROD-1 from the Available pane, and then click < to move it to the Selected pane.

f.

Click Close to exit the Store zones form.

Set up a new pallet type for “EURO”. a.

Open Inventory and warehouse management > Setup > Inventory equipment > Pallet types.

b. In the Pallet types form, click New to create a new record. c.

In the Pallet type field, type “EURO”.

d. In the Name field, type “EURO”. e.

In the Height field, type “0.15”.

f.

In the Width field, type “0.75”.

g. In the Depth field, type “1.00”. h.

Click Close to exit the Pallet types form.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 10. Create a new pallet type group for a new pallet type, “EURO”. a.

Open Inventory and warehouse management > Setup > Inventory equipment > Pallet type groups.

b. In the Pallet type groups form, click New to create a new pallet type group. c.

Set the following values: i.

Pallet type group = EURO

ii.

Name = EURO

d. Select “EURO” from Available pallet types pane and then click < to move to the Selected pallets types pane. e.

Click Close to exit the Pallet type groups form.

11. Set up the forklift for the production warehouse. a.

Open Inventory and warehouse management > Setup > Inventory equipment > Forklift.

b. In the Forklift form, click New to create a new record if one is not created for you. c.

In the Forklift ID field, type “FORKL-1”.

d. In the Operator field, select “000090 John Emory”. e.

The new forklift must be able to handle all types of transports. Therefore, select the Input transports, Output transports, and Refilling transports check boxes.

f.

In the Max. height field, type “5”.

g. Click Close to exit the Forklift form. 12. Update the locations setup. a.

Open Inventory and warehouse management > Setup > Inventory breakdown > Inventory locations.

b. Select the picking locations that you created earlier. c.

Open the General tab.

d. Under the Physical dimensions field group in the Max. pallets field, type "999" as the maximum number of pallets. e.

Click Close to exit the Inventory locations form.The setup of the new production warehouse “PROD” is now finished.

Note: You can only select one location at a time. Therefore, these steps must be repeated for each picking location.

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Module 2: Setting Up Warehouse Management 13. Use the Location Wizard to set up the aisles, racks, and shelves for the new Assembly warehouse. a.

Open Inventory and warehouse management > Setup> Inventory breakdown> Warehouses.

b.

In the Warehouses form, verify that the Prod warehouse is selected and click Functions > Location Wizard.

c.

Click Next. Verify that the Prod warehouse is selected.

d. Select the Inventory aisle, Inbound docks, Outbound docks, Picking locations, and Bulk locations check boxes. e.

Click Next, then in the Quantity field type “4”, and then in the Format field, type “##”.

f.

Click Next two times.

g. Click Next on the Inbound docks page, and then click Next again. h.

Click Next on the Outbound docks page, and then click Next again.

i.

On the Picking locations page, select the number of aisles from 1 to 2 and the number of racks from 1 to 9, and then select the check boxes for shelves 1, 2, and 3. Click Next.

j.

Make sure that the Picking area is PICK-1, and then verify the dimensions. Click Next.

k.

Verify the data presented, and then click Next.

l.

On Bulk locations page, select the number of aisles from 3 to 4 and the number of racks from 1 to 4, and then select the check boxes for shelves 1, 2, 3, and 4. Click Next.

m. Select the input area of the bulk location PROD-1, Height “36.0”, Width “42”, Depth “48.00”. n.

In the Pallet type group field, select “EURO”. Click Next.

o. Review the information, and then click Next. p. Review the setup, and then click Finish. q. Close the Warehouses form.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Lab F: Set Up a Warehouse for Replenishment Scenario The new warehouse, Prod, must be set up for refilling from the Main warehouse. Note: To complete this lab, you must first complete the lab "Set Up Warehouse Management".

Objectives This lab shows how to set up a warehouse for replenishment.

High Level Steps 1.

Use the Warehouses form to set up “Prod” for refilling from the Main warehouse.

Detailed Steps 1.

Use the Warehouses form to set up “Prod” for refilling from the Main warehouse. a.

Open Inventory and warehouse management > Setup > Inventory breakdown > Warehouses.

b. Select Prod in the Warehouse field. c.

Click the Master Planning FastTab.

d. In the Main warehouse field group, select the Refilling check box.

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e.

In the Main warehouse field, select 21 to replenish the production warehouse.

f.

Click Close to exit the Warehouses form.

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Module 2: Setting Up Warehouse Management

Module Review Module Review and Takeaways The setup of warehouse management is completed through the Inventory management module. You should set up the following features before you begin to use warehouse management. •

Basic product setup o

Item model groups

o

Item groups

o

Warehouse items

o

Bar codes

o

GTIN codes

o

Default and site-specific order settings

•

Product, Storage, and Tracking dimension groups

•

Physical setup (warehouses, inventory aisles, locations)

•

Inventory equipment

Product, Storage, and Tracking dimension groups help you define inventory dimensions for an item. Whereas you use physical setup to create warehouses, inventory aisles, store areas, and store zones. Locations in the warehouse can be defined more precisely and quickly by using the Location Wizard. With inventory equipment setup, you create pallets and forklifts in the system. A pallet's coordinates can uniquely identify a location. For the product to be used in warehouse processes, it must be set up with appropriate warehouse and picking location settings. This helps track items in the system easily and exactly.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Test Your Knowledge Test your knowledge with the following questions. 1.

Which location type is used to receive items that are stored until the warehouse worker transports the items to the picking locations and is used to replenish picking locations as stock is reduced? ( ) Picking location ( ) Bulk location ( ) Inbound location ( ) Outbound location

2.

TRUE or FALSE? When you set up warehouse management, you must first set up warehouses, and then inventory aisles. ( ) TRUE ( ) FALSE

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Module 2: Setting Up Warehouse Management Categorize Activity Match the inventory dimension groups to the inventory dimensions.

Categories 1. Product 2. Storage 3. Tracking Items Batch number Style Color Serial number Site Warehouse Size Location Configuration Pallet ID

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Test Your Knowledge Solutions Test Your Knowledge 1.

Which location type is used to receive items that are stored until the warehouse worker transports the items to the picking locations and is used to replenish picking locations as stock is reduced? ( ) Picking location (√) Bulk location ( ) Inbound location ( ) Outbound location

2.

TRUE or FALSE? When you set up warehouse management, you must first set up warehouses, and then inventory aisles. (√) TRUE ( ) FALSE

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Module 2: Setting Up Warehouse Management Categorize Activity Match the inventory dimension groups to the inventory dimensions.

Categories 1. Product 2. Storage 3. Tracking Items 3

Batch number

1

Style

1

Color

3

Serial number

2

Site

2

Warehouse

1

Size

2

Location

1

Configuration

2

Pallet ID

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

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MODULE 3: INBOUND OPERATIONS Module Overview The Item Receipt Process figure shows the process in Microsoft Dynamics® AX 2012 for the receipt of items. The oval circles indicate the inventory statuses; Ordered, Arrived, Registered and Received.

FIGURE 3.1: ITEM RECEIPT PROCESS The receipt and storage of items are processed in a specific workflow in warehouse management. When you use input pallet transports, the sequence of events is as follows: •

Purchase order

•

Arrival

•

Pallet transport

•

Registration

•

Product receipt

This lesson examines the following procedures. •

Item receipt, by using the item arrival journal.

•

Registration, by using the Inventory button in the purchase order line.

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3-1

Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Objectives The objectives are:

3-2

•

Describe the purchase order creation process.

•

Use the Arrival overview form to start the receipt process.

•

Create and process an item arrival journal.

•

Create and process pallet transports.

•

Register product receipts.

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Module 3: Inbound Operations

Scenario The Contoso Company creates a purchase order asking to have an item sent to the warehouse. When the item arrives, it is entered into the item arrival journal. Microsoft Dynamics AX 2012 acknowledges the item is at the warehouse's inbound dock. A pallet transport moves the item into the warehouse's bulk or picking location for additional processing, for sale at a later date. Then, registration of the item into the warehouse occurs. Registration tells the system that the item is now in the warehouse and is available for production or sale. Finally, a product receipt is created for the item, updating the cost for the receipt. Note: Do not register an item until it is in the warehouse. If you register an item before you post it through the item arrival journal and pallet transport, Microsoft Dynamics AX 2012 will not let the purchase order, arrival journal, and pallet transport be used for any future activity. Registration of the item informs the system that it is now in the warehouse.

Purchase Order You can use purchase orders to create, maintain, and request inventory from vendors. This lesson examines the purchase order functionality that is relevant to warehouse management. For more information about purchase orders, refer to the Supply Chain Foundation in Microsoft Dynamics AX 2012 course.

Purchase Order Types When you create a purchase order, you must indicate its type. You can select one of the following types. •

Journal: Use as a draft. This type does not affect stock quantities and does not generate item transactions. The purchase order journal lines are not included in master scheduling.

•

Purchase order: Use when the vendor confirms an order.

•

Returned order: Use when you return goods to the vendor. On the Other tab, you must enter the Return Material Authorization (RMA) number (also known as the reference number) that you receive from the vendor.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Purchase Order Statuses A purchase order can have several statuses that indicate where the order is in the purchase order process. As part of the workflow and change management activation process, the purchase order status is implemented on the purchase order and lines, and it can be any of the following: •

Open order

•

Received

•

Invoiced

•

Canceled

Additionally, as part of the workflow and change management activation process for the purchase order, an approval status is implemented on the purchase order header, and can be any of the following: •

Draft

•

In Review

•

Rejected

•

Approved

•

Confirmed

•

Finalized

Procedure: Create a Purchase Order There are several ways to create a purchase order. This course only examines the process for manually creating a purchase order. To create a new purchase order, follow these steps:

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1.

Open Procurement and sourcing > Common > Purchase orders > All purchase orders.

2.

In the New group on the Action Pane, click Purchase order to create a new purchase order.

3.

In the Create purchase order form, select a vendor.

4.

If you receive a message asking whether you want to copy the address, delivery address, currency, invoice account number, and the language to the purchase order, click Yes.

5.

Under the General FastTab, in the Purchase type list, select the type of purchase order to create.

6.

Enter or change the information in the Create purchase order form if it is necessary, and then click OK.

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Module 3: Inbound Operations Procedure: Add Lines to a Purchase Order To add a line to a purchase order, follow these steps: 1.

From the Purchase order form, in the Show group on the Action Pane, click Line view.

2.

In the Purchase order lines tab, click Add line.

3.

Select the Item number or Procurement category.

4.

If it is required, enter the Size, Color, Style, Configuration, and other inventory dimensions.

5.

In the Quantity field, type the quantity to be purchased.

6.

In the Unit field, select the unit of measurement to purchase the quantity specified.

7.

Enter the Unit price for the line.

8.

Optionally, enter discount information and repeat steps 2 through 8 for each additional line.

Procedure: Confirm a Purchase Order After you enter the details about a purchase order, you must confirm and send the purchase order to the vendor as notification of the intent to purchase the products. To confirm a purchase order, follow these steps: 1.

Open Procurement and sourcing > Common > Purchase orders > All purchase orders.

2.

Select the purchase order that you want, and then click the Purchase tab.

3.

In the Generate group click Confirm.

Note: The purchase order confirmation prints according to the print options that are selected in the Confirm purchase order form. If print management is being used, the confirmation prints according to the print management settings.

Procedure: Receive a Purchase Order After the products on a purchase order are received at the warehouse you can generate a product receipt to register the items in the inventory as received. To generate a product receipt, follow these steps: 1.

Open Procurement and sourcing > Common > Purchase orders > All purchase orders.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 2.

Select the purchase order that you want to receive, and then, in the Action pane click the Receive tab.

3.

In the Generate group of the Action Pane, click Product receipt

FIGURE 3.2: POSTING PRODUCT RECEIPT FORM

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4.

Specify the Quantity that you want updated.

5.

Enter the Product receipt number.

6.

Click OK.

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Module 3: Inbound Operations

Lab A: Create and Receive a Purchase Order Scenario The Contoso Company wants to buy a large quantity of the items 1701, Standard DVD Player - Black and 1702, Standard DVD Player - Silver.

Objectives This lab shows how to create and receive a purchase order.

High Level Steps 1.

Create two purchase orders to buy 100 pieces of item 1701 from the vendor 1001 Earth Televisions and 1702 from the vendor 1002 Wind Televisions, and receive each purchase order.

Detailed Steps 1.

Create two purchase orders to buy 100 pieces of item 1701 from the vendor 1001 Earth Televisions and 1702 from the vendor 1002 Wind Televisions, and receive each purchase order. a.

Open Procurement and sourcing > Common > Purchase orders > All purchase orders.

b. In the New group on the Action Pane, click Purchase order to create a new purchase order. c.

In the Create purchase order form, select vendor 1001.

d. Click Yes to transfer vendor information. e.

Click OK.

f.

In the Purchase order lines tab, in the Item number field, select 1701.

g. Click the Line details FastTab. h.

Click the Delivery tab.

i.

Enter the current date in the Delivery date field.

j.

In the Action Pane, click the Purchase tab.

k.

Click Confirm. The approval status changes from Approved to Confirmed.

l.

In the Action Pane, click the Receive tab.

m. In the Generate group of the Action Pane, click Product receipt. n.

Verify the Quantity is set to Ordered quantity.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 o. In the Product receipt field, type the number that appears in the Purchase order field. p. Click OK, and then close the Purchase order form. q. Repeat steps b through p to create, confirm, and receive a purchase order for 100 pieces of item 1702 from the vendor 1002 Wind Televisions.

Arrival Overview and Item Arrival Journal You can manually create item arrival journals or you can use the Arrival overview form to search for orders and then group the orders into one item arrival journal to be processed together. Purchase orders can be created automatically by using master planning from a sales order, or they can be created manually to replenish inventory. When an item arrives that is ordered from a purchase order, the item can be logged into the warehouse by using an arrival item journal. The Item arrival journal form (Inventory and warehouse management > Journals > Item arrival > Item arrival) is used for creating, maintaining validating, posting, and printing the journals.

FIGURE 3.3: ITEM ARRIVAL JOURNAL LINES FORM The following topics review how to manually create item arrival journals and how to use the Arrival overview form to process item arrivals.

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Module 3: Inbound Operations Modes of Handling Each item arrival has several options available for processing based on the mode of handling you select. The following options are available. •

Pallet transports

•

Check picking location

•

Check bulk locations

•

Quarantine management

If you do not select any options on the item arrival, you should specify the location where the items will be stocked on each journal line. You select the modes of handling on the General tab of the item arrival Journal lines form.

FIGURE 3.4: JOURNAL LINES, LOCATIONS FORM - GENERAL TAB

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Pallet Transports You can use pallet transports to move complete pallets. If the item in the journal line is not configured for pallets, an error is generated when you post the journal. When you select this option, you should also select the Check picking locations, the Check bulk locations, or both check boxes. Additionally, you must specify the Pallet ID and an Inbound dock location in the Location field on the journal line. When you post the journal, the system finds a location at the warehouse where the pallet will then be stocked with the items. Then a pallet transport is created that has the location to which an item will be moved. The status of the inventory transactions is updated to Arrived, and the pallet transport must be processed. Check Picking Locations When the Check picking locations check box is selected for a journal line and the Pallet transports option is not used, you must specify the Inbound dock location on the journal line. When you post the journal, the system finds a picking location at the warehouse where the items will be stocked, and it also automatically moves the items to that location. The inventory status is updated to Registered. The company decides how the items are physically moved to that location. Check Bulk Locations When the Check bulk locations check box is selected for a journal line and the Pallet transports option is not used, you must specify the Inbound dock location on the journal line. When you post the journal, the system finds a bulk storage location at the warehouse where the items can be stocked and it automatically moves the items to that location. The inventory status is updated to Registered. The company decides how the items are physically moved to that location. Note: When both the Check picking locations and Check bulk locations options are selected and the Pallet transports options is not selected, the system first fills the picking location(s) to its maximum capacity, as specified on the warehouse item, and then fills the bulk storage location. Quarantine You can select the Quarantine check box for the physically received item to be placed in quarantine automatically. When the journal is posted, a new quarantine order is generated and the status is Started.

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Module 3: Inbound Operations References Each item arrival journal line must be linked to a reference. The reference is specified on the General tab of the item arrival Journal lines form. The reference is the originating transaction in the system that generated the demand for items to be received into the warehouse. There are many actions that can generate this demand. The following list includes some primary transactions that can be linked to an item arrival. •

•

•

Purchase order: o

Account number: You can select or scan the vendor account number. This reduces the results that are displayed in the Number field.

o

Reference: Set to Purchase order.

o

Number: You can select or scan the purchase order number. The account number automatically populates the form. This limits the Lot ID field so that it shows only Lot IDs for the selected purchase order number.

o

Lot ID: You can enter or scan the Lot ID. Select the lot ID that links to the item and product dimension combination for the item that you want to receive. The other fields are then updated.

Production o

Account number: You cannot modify this field.

o

Reference: Set to Production.

o

Number: You can select or scan the production order number. This automatically populates the Lot ID field.

o

Lot ID: You can enter or scan the Lot ID. The other fields are then automatically updated.

Sales order return o

Account number: You can select or scan the customer account number. This limits the results that are displayed in the Number and RMA fields.

o

Reference: Set to Sales order.

o

Number: You can select or scan the sales order number. This automatically populates the Lot ID field.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 o

Lot ID: You can enter or scan the Lot ID. The other fields are then automatically updated.

o

RMA number: You can select or scan the RMA number. This automatically populates the other fields.

o

Disposition code: You must select a disposition code if an RMA number is selected. This code determines how the inventory is processed after the journal is posted.

Note: You can use the EAN128/UCC128 field to scan data from bar codes of the type EAN128/UCC128 that contains data that corresponds to several other fields. If the vendor or purchase order number is known, you can create the line for the journal from the Default values tab in the Item arrival journal form.

Put Items Away After you post the item arrival journal, you must put away the inventory into either a bulk or picking location. You can use the Pallet transport form to process pallet transports online. This automatically creates pallet transport records.

Arrival Overview Form In Microsoft Dynamics AX 2012, you can use the Arrival overview form to display an overview of products that are expected to arrive as incoming products, as transfer orders, from production, and for products that will be returned. The Arrival overview form helps you estimate and plan the resource capacity that is required to efficiently handle incoming products. It also offers a quick and efficient way to create the item arrival journals that are pre-populated with the arrival information. The item arrival journals are used to register the arrival of products into the system. Additionally, the Arrival overview form includes the date items are expected to arrive. When products arrive in the inbound dock of the warehouse, the Arrival overview form is used to match the information accompanying the products with the information in Microsoft Dynamics AX 2012. The settings in this form can be saved for each user and for each computer so that users can have their personal settings on computers put in the inbound area. One user can have multiple setups.

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Module 3: Inbound Operations To open the Arrival overview form, click Inventory and warehouse management > Periodic > Arrival overview.

FIGURE 3.5: ARRIVAL OVERVIEW FORM

Set Up the Arrival Overview Form When you use the Arrival overview form, you can filter the form to find the transactions that will be received. You can do this by entering the search criteria into the Display options field group. You can enter ranges for dates, warehouses, vendors, items, mode of delivery, or the ID number of a source document, for example, the return material authorization number, sales order number, or purchase order number. You can also use one of four predefined templates to automatically filter the data on the form. Or, create your own templates. The templates are viewed, selected, and created on the Setup tab of the Arrival overview form. Note: For more information about how to set up the Arrival overview form, refer to the Distribution and Trade in Microsoft Dynamics AX 2012 course.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Procedure: Start an Item Arrival from the Arrival Overview Form To start an item arrival, follow these steps: 1.

Open Inventory and warehouse management > Periodic > Arrival overview to open the Arrival overview form.

2.

Use the options in the Range field group to filter the information supplied with the goods, for example the Vendor reference.

3.

In the Receipts pane or Lines pane, select the Select for arrival check box for the relevant lines and then click Start arrival. Multiple arrivals can be selected and started at the same time.

4.

An Infolog window appears that shows that the journal ID that is created.

Note: You can click the link in the Infolog window to open the item arrival journal if the journal will be completed by the same user on the same computer.

Procedure: Register Arrivals When the goods in the inbound dock are moved to the designated warehouse, Sammy, the receiving clerk, registers the arrival of the goods in Microsoft Dynamics AX 2012, by using arrival journals. To register arrivals, follow these steps: 1.

Open Inventory and warehouse management > Periodic > Arrival overview to open the Arrival overview form.

2.

Select the receipts for the arrival that will be registered (you can do this by selecting In progress in the Show lines field), and then click Journals > Show arrivals from receipts, or, select Show arrivals from lines to view the lines that are created in an arrival journal.

3.

In the Location journal form, select a journal and then click Lines to view detailed information.

4.

Enter the necessary updates, for example the quantity information, and then click Post to complete the registration.

Procedure: Manually Create an Item Arrival Journal To manually create and process an item arrival journal, follow these steps:

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1.

Open Inventory and warehouse management > Journals > Item arrival > Item arrival.

2.

Click Create new to generate a new journal.

3.

Click Lines.

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Module 3: Inbound Operations 4.

Click New to create a new line if one is not created for you.

5.

In the Item number field, enter the item number to be received.

6.

If it is required, enter any product dimensions.

7.

If it is required, enter the Site, Warehouse, Location, and Pallet ID into which the items will be received.

8.

In the Quantity field, type the quantity that will be received.

9.

Click the General tab.

10. Select the Mode of handling options that you want. 11. In the Reference group, link the journal line to the transaction that generated the demand for the items that will be received. 12. Repeat steps 3 through 10 for each item that will be received. 13. When you are finished, click Post and then click OK. The system tries to process the journal lines based on the mode of handling options selected for each line. Note: You can click Functions> Pallet ID to generate a new pallet ID for the line. The generated pallet ID is based on the number sequence set up in the location parameters.

Procedure: Update Arrival Information and Confirm Product Receipt When all goods are registered, Ellen, the warehouse manager, or Inga, the purchasing manager, will confirm receipt of the products by registering the corresponding product receipt. To update arrival information and confirm product receipt, follow these steps: 1.

Open Inventory and warehouse management > Periodic > Arrival overview to open the Arrival overview form.

2.

Click Journals > Product receipt ready journals to display a list of the journals that are ready for confirmation of product receipt.

3.

Select the journals that must be updated, and then click Functions > Product receipt to open the Posting product receipt form.

4.

Type the Product receipt number, if it is not already on the journal, and then click OK to confirm the product receipt.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Note: If anything is specified within the Range field group on the Overview tab of the Arrival overview form, these specifications are also considered when the system is finding the product receipt ready journals.

Note: For more information about the Arrival overview form, refer to the Distribution and Trade in Microsoft Dynamics AX 2012 course.

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Module 3: Inbound Operations

Lab B: Inbound Operations Scenario As a warehouse worker at Contoso, you want an overview of the expected arrivals so that you can plan today’s work. You are responsible for receiving products into the inventory and you must complete the product receipt by using the Arrival overview form. A prerequisite for this lab is to create a purchase order with one piece of item number 1552, Installation Manual for Projectors, for arrival today from vendor 1101.

Objectives This lab shows how to create a purchase order and process the receipt by using the Arrival overview form.

High Level Steps 1.

Create a purchase order for one piece of item number 1552, Installation Manual for Projectors, for arrival today from vendor 1101.

2.

View the expected arrivals for today.

3.

Start the product arrival.

4.

Register the receipt of the product and update the vendor product receipt information.

5.

Generate the product receipt.

Detailed Steps 1.

Create a purchase order for one piece of item number 1552, Installation Manual for Projectors, for arrival today from vendor 1101. a.

Open Procurement and sourcing > Common > Purchase orders > All purchase orders.

b. In the New group on the Action Pane, click Purchase order to create a new purchase order. c.

Select Vendor account 1101.

d. Click Yes to transfer vendor information, and then click OK. e.

In the Item number field, select 1552.

f.

Click the Line details FastTab, click the Delivery tab, and then enter today's date in the Delivery date field.

g. In the Action Pane, click the Purchase tab, in the Generate group, click Confirm. h.

Close the Purchase order form.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 2.

View the expected arrivals for today. a.

Open Inventory and warehouse management > Periodic > Arrival overview to open the Arrival overview form.

b. Type "0" in the Days back field. c.

Type "0" in the Days forward field.

d. Make sure that the Warehouses field is clear. e.

Click the Setup tab, and then verify that the Purchase orders check box is selected.

f.

Click the Overview tab, and then click Update to update information that is shown in the Arrival overview form.

g. Verify that the purchase order that you created earlier appears. 3.

Start the product arrival. a.

In the Receipts pane or Lines pane, select the Select for arrival check box for the relevant line.

b. In the Receipts field group heading, click Start arrival. c. 4.

Close the Infolog window.

Register the receipt of the product and update the vendor product receipt information. a.

Click Journals, and then select Show arrivals from receipts or Show arrivals from lines to view the lines that are created in an arrival journal.

b. In the Location journal form, select the journal that was created, click Lines to view detailed information, and then close the Journal lines, location form. c.

Click Post to complete the registration.

d. Click OK in the Post journal form. e. 5.

Click Close in the Infolog, and then close the form.

Generate the product receipt. a.

In the Arrival overview form, verify the line that you want to post should still be selected.

b. Click Journals > Product receipt ready journals to display a list of the journals that are ready for product receipt update. c.

Select the journal that you just posted that must also be updated, and then click Functions > Product receipt to open the Posting product receipt form.

d. Type "555" in the Product receipt field, and then click OK to post the product receipt. e.

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Close the Location journal and the Arrival overview forms.

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Module 3: Inbound Operations

Pallet Transports The forklift operator, who drives around in the warehouse and makes sure that all the items are placed in the correct location, can use the Pallet transports form to handle the movement of pallets within the warehouse. Pallet transports can be generated from the Shipments form, or from the item arrival or production input journal. When a shipment, item arrival, or production input is posted, and the quantity to be moved is a whole pallet, the system generates a pallet transport. Otherwise, a picking route is started. You can also request to refill a picking location by using a pallet from a bulk location in the Inventory locations form. In addition, you can also request to relocate a pallet by using the Pallets form. The order of the pallet transports depends on priority settings in the Inventory and warehouse management parameters form. You can set priorities and therefore, the sequence for input and output transport, in addition to refilling, on the Transport tab.

Demonstration: Create a Pallet Transport To create and process a pallet transport, follow these steps:

Demonstration Steps 1.

Set up warehouse items for pallet transports. a.

Open Product information management > Common > Released products.

b. Select item number 1601. c.

In the Action Pane, click the Manage inventory tab.

d. In the Warehouse group of the Action Pane, click Warehouse items. e.

On the Warehouse items form, select the record for warehouse 22.

f.

Click the Locations tab.

g. In the Default receipt location field, select In_01. h.

In the Default issue location field, select Out_01.

i.

In the Picking location, change the location by selecting 01-1501-1.

j.

Click Close to exit the Warehouse items form.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 2.

Create an item arrival that automatically creates a pallet transport. a.

Open Inventory and warehouse management > Journals > Item arrival > Item arrival.

b. Click Create new. c.

In the Item number field, type an item number that is pallet controlled such as 1601.

d. In the Site field, type "2". The Warehouse field is automatically populated with 22. e.

Click Functions > Pallet ID to have the system automatically generate a new pallet ID.

f.

Type the Quantity, such as “20”.

g. Click the General tab. h.

Verify that the Pallet transports, Check picking location, and Check bulk locations check boxes are selected.

i.

From the Lot ID field, select 00154811_068.

j.

Click Post, and then click OK.

k.

Close the Infolog, Journal lines, locations, and Item arrival forms.

l.

To view the pallet transport that is created, open Inventory and warehouse management > Common > Pallet transports.

Procedure: View and Process a Pallet Transport To view and process pallet transports, follow these steps:

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1.

Open Inventory and warehouse management > Common > Pallet transports.

2.

In the Worker field, enter the employee number of the forklift operator transporting the pallets (optional).

3.

In the Forklift ID field, enter the ID of the forklift executing the pallet transports. This is used to show only pallet transports that can be executed by the forklift (optional).

4.

In the Warehouse field, enter the warehouse where you want to perform pallet transports. This is only used to show pallet transports from this warehouse (optional). The Started check box on the Overview tab in the top pane of the Pallet transports form specifies whether the transport has already started.

5.

Use the Lock transport button to lock transports for this operator so that only he or she can start the transport.

6.

Click Select another pallet to specify that another pallet with the same content should be used during refilling and output transport.

7.

Click Start transport to start transports. The Started field remains selected so that coworkers can view the transport jobs that are ongoing.

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Module 3: Inbound Operations 8.

Click Change destination location to pick a new location if there is a problem with the system-selected location.

9.

Click Complete transport to complete the selected transport.

10. Click Update lines to update the lines in the Pallet transports form.

FIGURE 3.6: PALLET TRANSPORTS FORM Each line shows the quantity of items to transfer and the pickup and destination locations. The information is retrieved automatically according to the item setup (default items for each pallet).

Process Pallet Transports When the forklift operator selects the job that he or she will be doing, usually the first on the list, he or she starts the transport by clicking Start transport. You can use the Lock transport button to assign a pallet transport to a specific operator and prevent other operators from starting the transport. The forklift operator uses the Pallet transports form while he or she drives around the warehouse to make sure of the correct location of all items. The form can be opened on terminals throughout the warehouse. When the forklift operator drives by to start the transport job, he or she can update the overview by clicking Update lines.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 The order of the pallet transports depends on priority settings in the Inventory and warehouse management parameters form. On the Transport tab, you can set priorities such as the sequence for the input and output transport and for refilling.

FIGURE 3.7: INVENTORY AND WAREHOUSE MANAGEMENT PARAMETERS FORM TRANSPORT TAB The following table defines the fields on the Transport tab of the Inventory and warehouse management parameters form. Field

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Description

Input transport

Enter the priority for pallet transports of the Input transport type when they are created. Larger values indicate higher priorities for the pallet transport.

Output transport

Enter the priority for pallet transports of the Output transport type when they are created. Larger values indicate higher priorities for the pallet transport.

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Module 3: Inbound Operations Field Refill transport

Description Enter the priority for pallet transports of the Refill type when they are created. Larger values indicate higher priorities for the pallet transport.

Example: If transport A has a priority of 10, and transport B has a priority of 20, then transport B will appear before transport A on the list of pallet transports that are visible to drivers and is most likely to be conducted first.

Receipt Registration Requirements Registration records the inventory receipts. To make sure that you have registered items in the warehouse and at a location, you can select the Registration Requirements check box in the item model groups under the Physical update field group in the Setup tab. Select whether item receipts must be registered before inventory is physically updated. When it is selected, the status of the item receipt inventory transaction must be registered before the item is received. Registered items are part of physical inventory. You can register items in the warehouse management journals, or by clicking Update line > Registration on the relevant journals and order lines. Two ways to register arrived items based on a purchase order line include the following: •

Through the purchase order line. When this method is used and the item uses pallets, no input transport is created within the limits of the forklift. (Refer to the "Forklift" topic in the module "Setting up Warehouse Management.") If a forklift transfers the items, you must create the input transport manually.

•

Through the item arrival journal, where you can create input transports automatically. When the item uses pallets, the forklift operator must start and end the transports.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Demonstration: Registration Through a Purchase Order Line When you register items on a transaction, you can specify any inventory dimensions such as batch number, serial number, or warehouse. The following demonstration shows how to register an item with a serial number.

Demonstration Steps 1.

Register an item from the item arrival journal with a serial number. a.

Open Inventory and warehouse management > Journals > Item transactions > Movement.

b. Click Create new. c.

In the Journal lines, inventory form, select item number 1707.

d. In the Quantity field, type "1". e.

Click Inventory > Registration.

f.

Select the Auto-create check box.

g. In the lower Register now pane, enter serial number 87652. h.

Click Post all.

FIGURE 3.8: REGISTRATION FORM i.

Click Close to exit the Registration form.

j.

Click the General tab.

k.

In the Offset account field, select 602000.

l.

Click Post, and then click OK.

m. Close the Infolog window that confirms the journal is posted, and then close the forms.

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Module 3: Inbound Operations Note: Do not register an item until it is in the warehouse. If you register an item before you post it through the arrival journal and pallet transport, Microsoft Dynamics AX 2012 will not let the purchase order, arrival journal, and pallet transport to be used for any future activity. Registration of the item informs the system that it is now in the warehouse and you own it.

Registration Form You can use the Ordered and Remainder fields at the top of the Registration form to keep track of the status during recording. In the Registration form, you can use the Split function to split the receipt transaction. For example, you have a purchase order line for a quantity of 100 and you want to split the line into two lines of 50 each with a different batch number for each line. If all items on the purchase order have arrived, select the Auto-Create check box in the Transactions pane of the Registration form. A line is automatically created in the Register Now pane of the Registration form. You can also manually create a line in the Register Now pane of the Registration form by following these steps: 1.

In the Register Now pane, click Add.

2.

Specify the inventory dimensions as required.

3.

In the Register Now field, type the quantity to register.

4.

Click Post all.

To delete lines from the Register Now pane, select the line that you want to delete, and then click Remove. You can also delete all the lines from the Register Now pane by clicking Delete all. Note: You can use the Create serial numbers button to have the system generate new serial numbers for you. You are prompted to enter the format and the number of serial numbers that you want to create.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Processing a Registration After you post the items, the lines are cleared in the Register Now pane. The inventory status for the inventory transaction changes to Registered, and the inventory dimensions of the transaction are updated to the values selected. The item is now registered and is ready for invoice updating (for a purchase order example) or for posting the journal. Note: If you are using the item arrival process, you can create serial numbers for the journal line by clicking Functions > Create serial numbers.

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Module 3: Inbound Operations

Module Review Module Review and Takeaways Receipt and Storage explained the processes that are used for an item’s purchase, arrival and registration. It also provided a complete overview of how to receive ordered items into your warehouse through the system. Purchase orders can be created automatically by using master planning from a sales order, or they can be created manually to replenish inventory. When a purchase order arrives, the items are logged into the warehouse by using an arrival item journal. Items are recorded during item receipt and production input. When you post an item arrival journal, the items will change status from Ordered to Arrived or Registered. When you set up inventory model groups, in the Registration requirements field, you can indicate that item receipts must be registered upon physical updating. Registration of an item indicates to the system that it is now in the warehouse, and you own it. It is important not to register an item until it is in the warehouse. If you register an item before you post it through the arrival journal and pallet transport, you cannot use any Microsoft Dynamics AX functions and the purchase order cannot be used for any future activity. If the items are stocked by using pallet trucks, the items receive the status Arrived. Otherwise, their status is Registered. After the items arrival journal is posted, the inventory must be put away into either a bulk or picking location. The Pallet transport form is used to process pallet transports online. New refill pallet transport functionality ensures constant full on-hand inventory at a picking location.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Test Your Knowledge Test your knowledge with the following questions. 1.

TRUE or FALSE? It is acceptable to register an item before you post it through the arrival journal. ( ) TRUE ( ) FALSE

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2.

After the items arrival journal is posted, the inventory must be put away into either a _____ or _____ location.

3.

What are the two methods that you can use to register arrived items?

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Module 3: Inbound Operations

Test Your Knowledge Solutions Test Your Knowledge 1.

TRUE or FALSE? It is acceptable to register an item before you post it through the arrival journal. ( ) TRUE (√) FALSE

2.

After the items arrival journal is posted, the inventory must be put away into either a _____ or _____ location. MODEL ANSWER: Bulk or Picking

3.

What are the two methods that you can use to register arrived items? MODEL ANSWER: You can register the arrived item through the purchase order line or the item arrival journal.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

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MODULE 4: OUTBOUND OPERATIONS Module Overview Outbound Operations explains how to move items from the warehouse to the customers by using the advanced functionality of picking and shipping. The Shipping Process figure shows the process in Microsoft Dynamics® AX 2012 for shipping items. The oval circles show the inventory statuses.

FIGURE 4.1: SHIPPING PROCESS When inventory is running low, you order the items through the purchase order, or you produce them by using a production order. After the ordered items arrive, you log the items into the warehouse through the item arrival journal (Inventory and warehouse management > Journals > Item arrival > Item arrival). After selling the items, you pick and ship the items through the Output order or Picking forms and finally through the Shipments form. When reservations are used with the outbound order process, the reservation can take on many forms and can occur during several different stages of the order process.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 There are two types of reservation—physical reservation and ordered reservation. When the inventory on hand is insufficient, you can reserve the output transaction against an incoming receipt. When inventory is reserved against incoming inventory that is not yet received, the inventory transaction Receipt status field is updated to Reserved ordered. If on-hand inventory is available, and the items are reserved, the inventory transaction Receipt status field is updated to Reserved physical. The reservation step is not depicted in the Shipping Process figure. Note: For more information about reservations, refer to the Distribution and Trade in Microsoft Dynamics AX 2012 course. Shipment reservations during the outbound order process with warehouse management are discussed in more detail later in this module.

Objectives The objectives are:

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•

Review the process for creating and processing a sales order.

•

Create an output order.

•

Review the setup for consolidated picking.

•

Create and use picking routes.

•

Create outbound rules.

•

Deliver picked items.

•

Review the shipment process.

•

Use the Create Shipment wizard.

•

Use the shipment staging feature.

•

Rearrange and move items.

•

Reverse the picking for an item.

•

Create and use shipment templates.

•

Discuss the reservation methods.

•

Create shipment reservation combinations and sequences.

•

Create refill pallet transports.

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Module 4: Outbound Operations

Scenario The Contoso Company receives a call from a customer who wants to order 100 units of item 1501. A picking list or output order is created that will inform the warehouse to pick and ship the items to the customer. The shipping process starts by creating a shipment in the Shipments form. To verify the items are shipped to the customer, a shipment list is printed that includes the units shipped, the pallet ID, and the batch and serial numbers.

Sales Orders You can use sales orders to create, maintain, and inquire about inventory orders. This lesson examines the sales order functionality that is relevant to warehouse management. Note: For more detailed information about sales orders, refer to the Supply Chain Foundation in Microsoft Dynamics AX 2012 course.

Sales Order Types When you create a sales order in Microsoft Dynamics AX 2012, you can select from one of several sales order types. •

Journal: Use as a draft. This type does not affect stock quantities and does not generate item transactions. The sales order journal lines are not included in master scheduling.

•

Subscription: Use for repeated sales of the same item or service to the same customer. When a packing slip is updated, Microsoft Dynamics AX 2012 generates a new packing slip. When the invoice is updated, a new packing slip or invoice entry can be updated for the same sales line.

•

Sales order: Use when the customer confirms that he or she wants the order.

You cannot select the following sales order types manually, because they are created through the Return management feature or the Project management and accounting module. •

Returned order: The sales order type, Returned order, is used when you receive goods returned from a customer.

•

Item requirements: When you create the item requirements in the Project management and accounting module, the system automatically creates an Item requirements sales order type.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Sales Order Statuses A sales order can have several statuses that indicate where the selected order is within the sales order process. •

Open order

•

Received

•

Invoiced

•

Canceled

In addition to the status on the header of the sales order, each line of the order can also have the same statuses.

Sales Order Processing Overview Items are processed in the warehouse in a specific sequence in Microsoft Dynamics AX 2012, as follows: 1.

Create a sales order.

2.

Confirm the sales order.

3.

Create output order (optional).

4.

Generate picking list.

5.

Ship the products and generate the packing slip.

After you confirm a sales order, you must inform the warehouse that it must pick and ship the item with an output order. The warehouse worker receives the output order and starts the picking process. After the order is filled, the item is moved to the outbound dock. From the outbound dock, the item is sent to the customer.

Procedure: Create a Sales Order To create a new sales order from the All sales orders list page, follow these steps:

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1.

Open Sales and marketing > Common > Sales orders > All sales orders.

2.

In the New group of the Action Pane, click Sales order to create a new sales order.

3.

In the Create sales order form, select a customer.

4.

If you receive a message that asks you whether you want to copy the address, delivery address, currency, invoice account number, and language to the sales order, click Yes.

5.

If you receive a message that asks you whether you want to create the new sales order without copying previous customer purchase information, click No.

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Module 4: Outbound Operations 6.

In the Order type list, select the type of sales order to create.

7.

Enter or change the information in the Create sales order form if it is necessary, and then click OK

8.

From the Sales order form, in the Show group of the Action Pane, click the Line view button or F11.

9.

In the Sales order lines tab, click Add line.

10. Select the Sales category or Item number. 11. In the Quantity field, type the quantity to be sold. 12. In the Unit field, select the unit of measure of the product. 13. From the Site field, select the site. 14. Optionally, from the Warehouse field, select the warehouse. 15. Enter the Unit price for the line. 16. Optionally, enter discount information and repeat steps 2 through 8 for each additional line.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Procedure: Confirm a Sales Order After you create a sales order, generate the sales order confirmation to verify the details of the order and send a confirmation of the sales order to the customer. This step does not change the order’s status. The Document status is updated to Confirmed and the system creates a confirmation journal. To generate a sales order confirmation, follow these steps:

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1.

Open Sales and marketing > Common > Sales orders > All sales orders.

2.

Select the sales order to confirm the sales order.

3.

In the Sell tab of the Action Pane, click Sales order confirmation in the Generate group.

4.

In the Quantity field, select the appropriate setting.

5.

Click OK to generate the order confirmation.

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Module 4: Outbound Operations About Sales Order Picking There are two picking methods that are available in Microsoft Dynamics AX 2012. •

Order picking

•

Consolidating picking

When you run a picking list update, it is either voluntary or mandatory, depending on the item model attached to the item that you are selling. If the Picking requirement parameter is selected in Inventory and warehouse management > Setup > Inventory > Item model group, the sales order line must have the status of Picked before you can continue to update the packing slip line. The item model group can also determine whether consolidated picking is used. If you do not want to use a picking process in the warehouse and the items should be updated to a Picked status automatically after the picking list is generated, you can set the Picking route status field in Accounts receivable > Setup > Accounts receivable parameters. If consolidated picking is not applied, Microsoft Dynamics AX automatically creates a shipment and a picking route when, for example, a picking list is posted from the Sales orders form.

Procedure: Generate a Sales Order Picking List To quickly generate a picking list by using order picking, follow these steps. 1.

Open Sales and marketing > Common > Sales orders > All sales orders.

2.

Select the sales order for which you want to generate the picking list.

3.

In the Pick and pack tab of the Action Pane, click Picking list in the Generate group. The Posting picking list form opens.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

FIGURE 4.4: POSTING PICKING LIST FORM 4.

In the Quantity field, select the All option.

5.

Click OK to post the picking list.

Procedure: Process a Picking List Registration When the Picking route status field is set to Activated in Accounts receivable > Setup > Account receivable Parameters on the Updates tab, you can perform a Picking list registration. A Picking list registration is performed after you post the Picking list to register the physical pick of the sales order and to have tighter control of where the sales order is in the order process. To perform a Picking list registration, follow these steps:

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1.

Open Sales and marketing > Common > Sales orders > All Sales orders.

2.

Select a sales order for which a picking list is generated.

3.

In the Pick and pack tab of the Action Pane, click Picking list registration in the Generate group. The Picking list registration form opens.

4.

On the sales order line for which you want to register the pick, select the Select check box.

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Module 4: Outbound Operations 5.

Update the Pick quantity field, if you are not registering the complete quantity of the sales order line.

6.

Click Updates, and then select Update selected or Update all.

7.

Close the Picking list registration form.

Procedure: Generate a Sales Order Packing Slip When the item is ready to ship to the customer, you can post a packing slip. After you have posted the packing slip, the system recognizes that the sales order demand is satisfied and reduces the physical on-hand inventory, if you have not performed the Picking list registration. To generate a sales order packing slip, follow these steps: 1.

Open Sales and marketing > Common > Sales orders > All sales order.

2.

Select the sales order to generate the packing slip.

3.

In the Pick and pack tab of the Action Pane, click Packing slip in the Generate group. The Packing slip posting form opens.

FIGURE 4.5: PACKING SLIP POSTING FORM 4.

In the Posting packing slip form, in the Quantity field, select All or Picked.

5.

Select the Print packing slip check box to print the packing slip.

6.

Click OK on the Posting dialog box.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 If the quantities on the packing slip update equal the ordered quantities, the value in the sales order Status field changes to Delivered. If there is a back order on one or more items, the sales order status remains as an Open order.

Output Orders After you create the sales order lines, inform the warehouse that it must pick and ship the items to the customer. Output orders are created automatically for all sales orders. There are two types—order picking or consolidated picking. The Outbound Order Process figure displays the course of events following the creation of an output order.

FIGURE 4.6: OUTBOUND ORDER PROCESS When warehouse management is used to process outbound orders (outbound order of the type consolidated picking), follow these steps: 1.

Create the output order.

2.

Assign the output order to one or more shipments.

3.

Create the shipment lines.

4.

Create picking routes, pallet transports, and refill transports.

5.

Activate the shipment and process the picking routes, pallet transports, and refill transports.

When the order picking process is used, the system automatically creates an output order and shipment.

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Module 4: Outbound Operations You can view all output orders by opening Inventory and warehouse management > Inquiries > Output orders.

FIGURE 4.7: OUTPUT ORDERS FORM

Procedure: Manually Create an Output Order You can manually create output orders of the type consolidated picking from the Sales order form. To create an output order, follow these steps: 1.

Open Sales and marketing > Common > Sales orders > All sales orders.

2.

Select the sales order for which you want to create an output order.

3.

In the Maintain group of the Action Pane, click Edit.

4.

On the Sales order lines FastTab, select the line for which you want to create the output order.

5.

Click Inventory > Output order.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

FIGURE 4.8: CREATE INVENTORY ORDER DIALOG BOX 6.

On the Create inventory order dialog box, type the Quantity for the output order, and then click OK.

About Output Orders Each output order has one of the following statuses: •

Created: A quantity is not attached to a shipment.

•

Handling: Full quantity is attached to one or more shipments, but part of the order is not yet completed.

•

Ended: Full quantity has shipped.

Each output order has one of the following types: •

Consolidated picking

•

Pallet transport

•

Order picking

The order picking and consolidated picking processes use the same framework, known as output orders. However, the consolidated picking method has much more functionality and it requires the Advanced Warehouse Management configuration key.

About Consolidated Picking Consolidated picking implies that multiple orders can be combined into one picking list. The orders can potentially be of different types, for example sales orders or transfer orders.

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Module 4: Outbound Operations Consolidated picking uses advanced shipment functionality such as reservation through the shipment, activate picking, activate pallet transport, and guided picking routes. For more flexibility, the consolidated picking method can be set up in a hierarchy of levels. •

Item model group

•

Warehouses

•

Warehouse items

•

Picking list posting

Picking Process In Microsoft Dynamics AX 2012, picking can be performed by using three methods: •

Consolidated picking: Multiple orders can be combined into one picking list. This optimizes picking because there is one picking list for multiple orders. This method is typically used in a warehouse management environment.

•

Order picking: Order picking is the basic way to handle item picking. One picking list is created for each order. Order picking can be used for sales orders and transfer orders only and is the default picking method for those two order types.

•

Inventory transaction picking: Items can also be picked without creating a picking list and without output order information updates. This method of picking is accessed from the individual lines on the relevant journals, for example, orders opened from Inventory management > Journals.

Note: We do not recommend that you use inventory transaction picking in combination with one of the other picking methods. This is because inventory transaction picking does not update output order-related information.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Setup Options for Consolidated Picking For more flexibility, the consolidated picking method can be set up in the following levels. Level

Setup of Consolidated Picking Method

Item model groups

Open Inventory and warehouse management > Setup > Inventory > Item model groups. On the Setup tab, select the Consolidated picking method check box.

Warehouses

Open Inventory and warehouse management > Setup > Inventory breakdown > Warehouses. In the Use consolidated picking method field on the Warehouse management tab, specify whether to use consolidated picking at the current warehouse or to follow the setting from the Inventory model groups form. Note: The settings on this form override the setting in the Inventory model groups form.

Warehouse items

Open Product information management > Common > Released products. On the Action Pane, click the Manage inventory tab, and then click Warehouse items in the Warehouse groups. Use the Use consolidated picking method list on the Locations tab to specify whether to follow the setting from the Warehouses form. Note: The setting on this form overrides the setting on the Warehouses form. Whether the setting must differ from the warehouse depends on whether the item is to be handled differently than most of the items in the warehouse.

Picking list posting forms

The consolidated picking order can also be selected for individual lines during the posting of picking lines. As a default, the setting from the Item model groups form, the Warehouses form, or the Warehouse items form is used. However, this setting can be temporarily overwritten on the line during posting.

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Module 4: Outbound Operations Picking List Registrations The Picking list registration form is used for both consolidated picking and order picking. It can be opened from the following locations in the application: •

Inventory and warehouse management > Periodic > Picking list registration.

•

Sales and marketing > Journals > Sales order > Picking list registration.

•

Inventory and warehouse management > Periodic > Transfer orders > Posting button > Picking list registration. (Order picking)

•

Sales and marketing > Common > Sales orders > All sales orders > Pick and pack tab > Picking list registration. (Order picking)

FIGURE 4.9: PICKING LIST REGISTRATION FORM - GENERAL FASTTAB

Procedure: Pick a Sales Order You can use the Picking list registration form to confirm the items that are picked for sales orders, transfer orders, production order lines, or any other order references where picking registration is needed. Whether the items to be picked are for a sales order, a transfer order, or a production order line, the same picking process can basically be used within Microsoft Dynamics AX 2012. The following is an example of items being picked for a sales order by using the order picking process:

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 1.

To print the picking list for a list of items to be picked from the inventory, click Sales and marketing > Common > Sales order > All Sales orders > Pick and pack > Picking list.

2.

Pick the items from the inventory.

3.

The picked items must be registered. Click Inventory and warehouse management > Periodic > Picking list registration to open the Picking list registration form. The form is also available from the sales order where the paper-based picking list is printed.

Note: The picking list can be printed and the picking process started even if all items are not necessarily in stock. This is useful when items are expected to arrive in stock before the picking process is complete.

Note: Use the paper-based picking list to list any differences in the number of items or picking location.

Picking List Registration Form The Picking list registration form has four main sections: •

Criteria: Use this section to filter the information displayed in the form, depending on the picking method or bar code, or picking route ID.

•

General: Use this section to view a list of each order to be picked.

•

Lines: Use this section to view line details and manage each picking line.

•

Order picking overview: Use this section for an overview of all lines for one order, regardless of which picking route they must be picked on. Order picking has one picking route for each order.

Note: Depending on the configuration and license keys, some options and fields might be unavailable. The following table shows what users can do from the Functions button when they work in the top pane: Action

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Description

Activation

Activate the picking route.

Start picking route

Start picking on a picking route that has status Activated.

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Module 4: Outbound Operations Action

Description

Cancel picking route

Cancel all lines in the picking route. If one or more lines are already picked and the Handling status for the lines is Picked or it has an even later status, users cannot cancel the route.

Deliver picked items

Manually deliver picked items and specify where you want picked items to be delivered after picking. The status of each line changes according to the setup stage that you have defined in the Outbound rules form. The program automatically removes any lines that are delivered and highlights the next items that will be delivered.

Open output orders

View open output orders for the picking route.

FIGURE 4.10: PICKING LIST REGISTRATION FORM - LINES FASTTAB

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 The following table shows what you can do from the Functions button when you work in the Lines FastTab. Action Split picking line

Description If the complete quantity cannot be picked because of, for example, inventory shortage, split the line into two. Both lines will have the same Lot ID. Notice that, for sales orders, this is only possible if the customer allows for partial delivery. This is set up on each sales order line in the Sales order form (the Complete option on the General tab).

Unpick picking line

For lines that are already Picked or Staged, undo pick and set the status back to Activated. The items are now returned to the inventory. This is, for example, relevant if items are picked and reported from the wrong batch or if the customer does not have to have the full picked quantity.

Cancel picking line

For lines that are not Picked, Staged, or Loaded, remove them from the picking list. This command corresponds to using the Delete Record command on the toolbar. You can also cancel a picking line by specifying zero (0) on the line. Note: When a line is canceled, the reference to the issue order is removed. This makes the inventory available for another issue.

Cancel shipment reservation

For lines that are reserved, remove the reservation.

The Handling status in the General FastTab is the status for the picking route or, in the Lines FastTab, for the individual lines. In the General FastTab, the status is based on the status of the individual lines in the shipment and is equal to the lowest of the line states. For example, if one of the lines is in the Activated status, when other lines are in the Complete status, the shipment will be in the Activated status.

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Module 4: Outbound Operations The following table shows a list of Handling statuses that are available. State

Description

Registered

This state is relevant for consolidated picking only. It is set when the Reserve now button on the Shipments form is used.

Activated

For order picking, the picking route state is Activated when you create a picking route and do not perform an auto pick. For consolidated picking, the picking route state is Activated when you activate a picking route. You can do this from the Shipments form or when lines are activated from the Picking list registration form.

Started

Picking is started, either from the Picking routes when guided pick is used, or when you perform the first pick.

Staged

At least one line of the shipment lines is still at the staged state.

Loaded

At least one line of the shipment lines is still at the loaded state.

Complete

Picking is completed. Note: The picking route status when the picking list is posted depends on a parameter setting on the Accounts receivable parameters form: The picking route status can go directly to Complete.

Canceled

The shipment is canceled for the order.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Shipment Process In Microsoft Dynamics AX 2012, the shipment process consists of the setup and the execution of the shipment. The following lists show the steps used in each process. Set up the Outbound Shipment Process 1.

Define shipment reservations.

2.

Set outbound rules.

3.

Create shipment templates.

4.

Run batch jobs running Shipment reservations and physical shipment updates.

Execution of the Outbound Process 1.

Create a shipment.

2.

Run shipment reservation.

3.

Activate picking processes.

4.

Pick and deliver to shipment staging.

5.

Execute shipment staging and loading.

6.

Send shipment.

Warehouse workers use the Shipments form to monitor the progress of picking, shipping, and output pallet transports.

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Module 4: Outbound Operations Shipments Form To open the Shipments form, click Inventory and warehouse management > Common > Shipments.

FIGURE 4.11: SHIPMENTS FORM On the General tab of the Shipments form, you can specify the joint packing options for each shipment. The joint packing is used to specify how picking routes and entire-pallet output transports are created. The following options are available: •

All: Entire shipment can be packed together.

•

Same customer: Orders to a single customer can be packed together. However, orders to different customers must be in different picking routes and cannot be included together in the same pallet transport.

•

Order: Each order, production, and so on should be packed separately.

The Status field on the General tab of the Shipments form is used to identify where a shipment is located within the shipment process. Each shipment has one of the following statuses: •

Registered: The shipment is created but not yet reserved or, if just one shipment line exists, is not part of a route.

•

Reserved: The shipment is reserved and picking routes and/or pallet transports are generated. However, they are not yet released for picking.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 •

Activated: Both picking routes and pallet transports are released, but not all are completed.

Note: Picking can start even when all items for the shipment cannot be reserved. •

Picked: At least one line of the shipment line is still at the picked stage.

•

Staged: At least one line of the shipment line is still at the staged stage.

•

Loaded: At least one line of the shipment line is still at the loaded stage.

•

Sent: Use when the shipment is sent. Also use to mark the shipment as fully expedited. The shipment is sent and the shipment is fully expedited.

•

Canceled: The shipment is canceled.

Picking Statuses and Pallet Transport Statuses Each shipment also has a status for picking in the Pick field of the Status group. The following options are available. •

Blank: Consignment is not yet reserved, or no picking routes are associated with the shipment.

•

Registered: All picking routes are created, but not all are released for consignment.

•

Activated: Picking routes are released for consignment, but not all are started.

•

Started: Picking routes are started, but not all are finished.

•

Completed: All picking routes are completed.

Each shipment also has a Pallet transport status. The following options are available.

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•

Blank: Either the shipment is not yet reserved, or no pallet transports are associated with the shipment.

•

Registered: Pallet transports are created, but not all are released for consignment.

•

Activated: Pallet transports are released for consignment, but not all are started.

•

Started: Pallet transports are started, but not all are finished.

•

Completed: All pallet transports are completed.

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Module 4: Outbound Operations Procedure: Use the Create Shipment Wizard The Create shipments wizard guides you through creating shipments, to specify joint packing parameters, warehouse, and the outbound dock to which you must ship. To create a shipment, follow these steps: 1.

Open Inventory and warehouse management > Common> Shipments.

2.

Click Functions > Options.

3.

In the Options form, select the Use wizard when creating check box, and then click OK.

4.

Click New to create a new shipment line by using the wizard.

5.

Click OK.

6.

Click Next.

7.

Select the template to be used for shipment creation, and then click Next.

8.

Select a warehouse and the outbound dock, and then click Next.

9.

Review the inventory orders, and then click Next.

10. Click Finish. The item now is available in the Shipments form.

Procedure: Add an Output Order to an Existing Shipment If an order is received while a shipment to the customer is already in progress, an output order can be manually or automatically added so that the customer receives all items in one shipment. To manually add an output order to an existing shipment, follow these steps: 1.

Open Inventory and warehouse management > Shipments to view the current shipment information.

2.

Select the shipment to which you want to add an output order, and then click Show lines.

3.

In the Shipment lines form, click Add to open the Output order form and to display the list of current output orders with a quantity that is not yet added to a shipment.

4.

In the Quantity field, specify the quantity that you want to add to the shipment or select the All check box to add all items from the output order to the shipment.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 5.

The items from the output order are now displayed in the Shipment lines form.

6.

On the General tab of the Shipments form, determine when to add output orders automatically by setting the Outbound rule ID and Joint packing fields to an existing shipment in the Configuration field group.

7.

In the Automatic addition status field, select the status up to and including when orders can be added automatically to the shipment.

Outbound Rules You can set up outbound rules to determine how the program handles the outbound process. You can use these rules to enable or disable the shipment staging functions to control the shipment process and, in particular, in which stage to send a shipment. Open the Outbound rules form from Inventory and warehouse management > Setup > Distribution > Outbound rules.

FIGURE 4.12: OUTBOUND RULES FORM You can use the Outbound rules form to show the existing outbound rules and to create new outbound rules.

Example: Automated Outbound Rule Ellen, the warehouse manager, is configuring a new outbound rule to use in a Shipment template for warehouse 22. The warehouse has just received some new flow racks for high-frequency picking items, and Ellen has decided that the shipments should be automatically sent after the items are picked and a shipment list should also be printed.

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Module 4: Outbound Operations Demonstration: Create an Outbound Rule To create a new outbound rule, follow these steps.

Demonstration Steps 1.

Create a new outbound rule. a.

Open Inventory and warehouse management > Setup > Distribution > Outbound rules.

b. Click New to create a new outbound rule. c.

Type an Outbound rule ID such as “FRAutoPick” and Description such as “Flow Rack Automated Picking with Shipment List” for the rule.

d. Select the Deliver picked items check box. Note: You can select the Deliver picked items field if you want to be able to specify a different to location for delivering the picked items. If you do not select this field, the items are automatically delivered to the default location. 2.

In the Set picking line status to field, select Staged.

3.

Select Staged in the Allow send from shipment status field.

4.

Select the Print shipment list check box.

5.

Click Close to exit the Outbound rules form.

Shipment Reservations In Microsoft Dynamics AX 2012, the shipment reservation process gives the shipping manager control of the warehouse in which to reserve items and the reservation methods to use. For example, when the user reserves items for a shipment, an item shortage can mean that you cannot reserve all items from the default warehouse. In Microsoft Dynamics AX 2012, you can specify exactly which warehouse to reserve from first, second, and third by using a reservation sequence and to additionally specify the reservation method, for example a picking route or an output transport.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Shipment Reservation Combinations Form The combination of methods and the sequence in which they are used are specified in the Shipment reservation combinations form. Open Inventory and warehouse management > Setup > Distribution > Shipment reservation combinations. The Shipment reservation combinations form defines how and where the shipment reservation process reserves. You can use this form to define the shipment reservation combinations that are used as building blocks when you are defining a reservation sequence. The reservation process can reserve either of the following: •

A full pallet and create an output pallet transport from any bulk location.

•

A picking route, reserved from the following: o

Item picking location

o

Any picking location

o

Any inbound location

o

Any bulk location

o

Any outbound location

The shipment reservation combination can be a combination of one or more of the available reservation methods but a reservation method can only be used one time in a combination. Additionally, the exact sequence in which the methods are applied can be specified by a sequence number.

FIGURE 4.13: SHIPMENT RESERVATION COMBINATIONS FORM

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Module 4: Outbound Operations For example, one reservation combination, Combination “Pick,” could be as follows: •

Picking route - Item picking location

•

Picking route - All picking locations

Another reservation combination, Combination “All,” could be as follows: •

Output transport - All bulk locations

•

Picking route - Item picking location

•

Picking route - All picking locations

•

Picking route - All bulk locations

•

Picking route - All inbound locations

•

Picking route - All outbound locations

Shipment Reservation Methods The following table provides an overview of the reservation methods that are available when a shipment reservation combination is created. Method

Description

Output transport - All bulk locations

A full pallet is physically reserved at the bulk location according to the Min. output pallet quantity setting on the item, and output pallet transports are created.

Picking route - Item picking location

•

If the required quantity is on-hand, items are physically reserved on the item picking location defined on the Warehouse items form. For this reservation method, two additional options can be selected individually. This means that the Picking route - Item picking location reservation method can potentially appear four times in a combination.

•

Refill: If a refill pallet transport does not exist for the picking location, a refill pallet transport is created according to the refill rules and reserved as ordered on the picking location. The items are reserved even though the Ordered option is not selected.

•

Ordered: Inventory is reserved ordered. Reservation can, for example, be based on a purchase order line with the specific item picking location defined.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Method Picking route - All picking locations

Description Reservation is made at random picking locations and assigned to a picking route. The reservation process finds locations based on the setup specified on the Inventory model groups form. If Date-controlled is selected, the reservation routine sorts and reserves based on date.

Picking route - All inbound locations

Reservation is made at random inbound locations and assigned to a picking route. The reservation process finds locations based on the setup specified on the Inventory model groups form. If Date-controlled is selected, the reservation routine sorts and reserves based on date

Picking route - All bulk locations

The reservation is made on random bulk locations and assigned to a picking route. The reservation process finds locations based on the setup specified on the Inventory model groups form. If Date-controlled is selected, the reservation routine sorts and reserves based on date.

Picking route - All outbound locations

The reservation is made on random outbound locations and assigned to a picking route. The reservation process finds locations based on the setup specified on the Inventory model groups form. If Date controlled is selected, the reservation routine sorts and reserves based on date.

Note: A shipment reservation combination consists of one or more of the available reservation methods. A reservation method can only be used one time in a combination.

Shipment Reservation Sequences A shipment reservation combination can be used as-is or shipment reservation combinations can be created into a shipment reservation sequence. Shipment reservation sequences are defined in the Shipment reservation sequences form. Example Start to make reservations on picking locations in warehouse A and then warehouse B. Next, reserve in all warehouses within the site at all location types, and do so in the assigned sequence.

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Module 4: Outbound Operations 1.

Warehouse A, Combination “Pick”

2.

Warehouse B, Combination “Pick”

3.

[No warehouse], Combination “All”

Example Start to make reservations in warehouse A and then warehouse B within all location types, and do so in the assigned sequence. Next, reserve in all warehouses within the site. 1.

Warehouse A, Combination “All”

2.

Warehouse B, Combination “All”

3.

[No warehouse], Combination “All”

Shipment reservation sequences are defined for each site and can be specific to a warehouse. After the foundation in the form of shipment reservation combinations and shipment reservation sequences is defined, shipment templates can be defined in the Shipment templates form. The Shipment reservation combinations form, the Shipment reservation sequences form, and the Shipment templates form are all available from Inventory and warehouse management > Setup > Distribution.

FIGURE 4.14: SHIPMENT RESERVATION SEQUENCES FORM

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Procedure: Create a Shipment Reservations Combination To create a shipment reservation combination, follow these steps: 1.

Open Inventory and warehouse management > Setup > Distribution > Shipment reservation combinations.

2.

Click New to create a new shipment reservation combination and enter a name and, optionally, a description.

3.

On the Lines tab, Add a new line.

4.

In the Reservation method list, select the reservation method to be used.

5.

Repeat step 3 for each method that you want to add to the combination.

Note: Use the Up and Down buttons to change the sequence.

Other Reservation Features The following topics review some additional features that are available for shipment reservations. Batch Shipment Reservations For consolidated picking shipment types, you can run several shipment reservations at the same time. You can do this by running the Shipment reservation batch job from Inventory and warehouse management > Periodic > Shipments > Shipment reservation.

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Module 4: Outbound Operations The batch process runs the same process as selecting Reserve now in the Shipments form.

FIGURE 4.15: SHIPMENT RESERVATION DIALOG BOX Running the Reservation Again If all items are not reserved, the shipment reservation process enables you to rerun the shipment reservation and partial reservations, and add items to an ongoing shipping process. Picking can be started for the items that are on-hand, even if the complete shipment has not been reserved.

Procedure: Create a Shipment Reservation Sequence To create a shipment reservation sequence, follow these steps: 1.

Open Inventory and warehouse management > Setup > Distribution > Shipment reservation sequences.

2.

Click New to create a new shipment reservation sequence, and enter a name. Optionally, type a description and select a site.

3.

On the Lines tab, Add a new line.

4.

In the Combination list, select the shipment reservation combination that will be used.

5.

Repeat step 3 for each combination that you want to add to the sequence.

Note: Use the Up and Down buttons to change the sequence when more than one combination is added.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Lab A: Set Up Shipment Reservation Combinations Scenario You are the warehouse manager at Contoso. You have experienced an increased number of orders for projectors, projector bulbs, and projector installation manuals. To pick these projector-related items, the company decided that you should look first in the item picking locations, next in the bulk locations, and then in all picking locations. You must set up a new shipment reservation combination for this new protocol. Create a new shipment reservation combination named PickingPro, and describe it as a Picking Locations Projector Items.

High Level Steps 1.

Open the Shipment reservation combinations form and create a new combination.

Detailed Steps 1.

Open the Shipment reservation combinations form and create a new combination. a.

Open Inventory and warehouse management > Setup > Distribution > Shipment reservation combinations.

b. Click New. c.

In the Combination field, type “PickingPro”.

d. In the Description field, type “Picking Locations projector items”. e.

In the Lines FastTab click Add.

f.

For Sequence “1”, select the Reservation method of “Picking route-item picking location” from the drop-down list.

g. On the line for the first sequence, select the Refill and Ordered check boxes. Clear these boxes in all other lines. h.

In the Lines FastTab click Add.

i.

In the Sequence field type “2”.

j.

Select the Reservation method of “Picking route-all picking locations” from the drop-down list.

k.

In the Lines FastTab click Add.

l.

In the Sequence field type “3”.

m. Select the Reservation method of “Picking route-all bulk locations” from the drop-down list. n.

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Click Close to exit the Shipment reservation combinations form.

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Module 4: Outbound Operations

Shipment Templates In Microsoft Dynamics AX 2012, the use of shipment templates gives warehouse staff various options to manage shipments efficiently. For example, a shipping template determines the shipment priority, warehouse, outbound dock, reservation number and sequence. It also includes options for automatic shipping, automatic reservations, and joint shipping.

Shipment Templates Two forms in Microsoft Dynamics AX 2012 increase the number of details in the shipment template as they determine the reservation method and reservation sequence to use for the shipment. The shipment reservation sequence consists of one or more shipment reservation combinations and is a prerequisite for creating a shipment template. Open Inventory and warehouse management > Setup > Distribution > Shipment Templates.

FIGURE 4.16: SHIPMENT TEMPLATES FORM Before a shipment template is created, the following must be created: •

A shipment reservation combination.

•

A shipment reservation sequence.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Automatic Addition Statuses The Automatic addition status field on the Shipment templates form is used to determine which output orders are added to the shipment automatically. Output orders can be added when they are in the Selected status or a status that is below the Selected status. The statuses available include the following: •

Registered

•

Reserved

•

Activated

•

Picked

•

Staged

•

Loaded

If the status is not selected, orders are not added automatically. Note: An output order can be added only if it originated at the same site as the site specified on the shipment.

Joint Packing The Joint packing field on the Shipment templates form is used to determine how the orders are grouped when you create picking routes. Select one of the following options:

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•

All: The entire shipment is included in one picking route.

•

Same customer: Orders for a single customer can be packed together. Orders for different customers must be in different picking routes and cannot be included together in the same pallet transport.

•

Order: Each order must be packed separately.

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Module 4: Outbound Operations Joint Shipping The Joint shipping field on the Shipment templates form is used to determine how output orders are assigned to shipments. Select one of the following options: •

All: All output orders are assigned to one shipment, regardless of the customer and the order number.

•

Same customer: Output orders are assigned to a shipment based on the customer reference. If output orders are processed for different customers, the output orders are assigned to separate shipments.

•

Order: Output orders are assigned to a shipment based on the order number. If output orders are processed for different order numbers, the output orders are assigned to separate shipments.

•

Grouping inventory reference: Output orders for withdrawal kanbans are grouped on the ID of the parent manufacturing kanban. If you use this option with output orders that do not reference kanbans, the grouping reference is the same as the reference for the output order.

Priorities in Shipment Templates The priority setting on the Shipment templates form is important when a shipment is created automatically. A shipment is automatically created by using the Automatic shipment creation check box on the Shipment templates form. When an output order is created, and if the Automatic shipment creation check box is selected, the existing shipment templates are searched through automatically to match the criteria set from the Shipment templates form. These criteria are specified by clicking the Criteria button. If a template is found, a new shipment is created and the output order is added to it. In earlier versions of Microsoft Dynamics AX, in instances where more than one template matches the output order, the first shipment template created is used to create a shipment. However, in Microsoft Dynamics AX 2012, the new shipment template parameter Priority determines the template that is used to create the shipment. The shipment template with the highest priority is used.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Demonstration: Create Shipment Templates To create a shipment template, follow these steps.

Demonstration Steps 1.

Create a shipment template. a.

Open Inventory and warehouse management > Setup > Distribution > Shipment Templates.

b. Click New to create a new template. c.

Type “1” in the Priority field.

d. In the Shipment template field, type “Site 1 – By Customer”. e.

In the Site field, select 1.

f.

In Warehouse field, select 11.

g. In the Outbound dock field select Out_01. h.

Clear the Reservation required check box.

i.

In the Sequence ID field, select Def_11.

j.

In the Outbound rule ID field, select Staging.

k.

Verify that the Joint packing field is set to Same customer.

l.

In the Joint shipping field, select Same customer.

m. Click Close.

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Module 4: Outbound Operations

Lab B: Set Up Shipment Templates Scenario You are the warehouse manager at Contoso and have to set up a shipment template for the increased amount of projector-related orders. This template should be a top priority, related to Site 2 and Warehouse 22, and linked to the “Def_22” Sequence ID. Note: The lab, "Set Up Shipment Reservation Combinations," in this module must be completed before you perform this lab.

High Level Steps 1.

Create a shipment template.

Detailed Steps 1.

Create a shipment template. a.

Open Inventory and warehouse management > Setup > Distribution > Shipment Templates.

b. Click New to create a new template. c.

In the Priority field, type “1”.

d. In the Shipment Template field, type “Projector Items”. e.

In the Site field, select 2.

f.

In Warehouse field, select 22.

g. In the Outbound dock field, select Out_02. h.

Check the Reservation required check box.

i.

In the Sequence ID field, select Def_22.

j.

In the Outbound rule ID field, select WMS.

k.

Verify that the Joint packing field is set to Same customer.

l.

In the Joint shipping field, select Same customer.

m. Click Close.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Picking Routes When picking for the shipment is activated, you create one or more picking routes. Picking routes are found in the Picking routes form. Use this form for online processing of picking routes. Open Inventory and warehouse management > Common > Picking routes.

FIGURE 4.17: PICKING ROUTES FORM

Procedure: Pick by Using the Picking Routes Form Operators who pick items from the warehouse for shipping use the Picking routes form. To pick by using the Picking routes form, follow these steps:

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1.

Open Inventory and warehouse management > Common > Picking routes.

2.

Select the Picking route that you want to start.

3.

Click Start picking route to start the picking route. Specify the worker who is doing the picking.

4.

Select or create a picking pallet.

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Module 4: Outbound Operations 5.

Open the location that is specified in the Lines section, and then click Approve details. This opens the Approval line form.

6.

Click Pick selected. This approves the transaction, and the line disappears from the Approval line form. The line reappears on the Picking form in the Picked tab, and the pointer moves to the next line of the picking route. If you have more than one item being shipped, or have more than one pallet, the Active tab keeps track within the Balance after and Quantity fields on the Picking form.

The picking status for the picking route is now Completed, and the inventory transactions have the Picked status. You can update the packing slip for the sales order from the Shipments form by using the Functions button. The Completed tab displays picking lines that are picked. After completion, the Start picking route button is not active. The order is now ready for shipping. To return to the Pallet transport form, click Start Transport. Click Complete transport to send the pallet to the outbound dock.

Procedure: Create a Picking Pallet You can use the Create picking pallet form to create a new picking pallet. When you create a picking pallet for a picking route, the system remembers the picking pallet's attachment if you leave the form and return later to the same picking route. To create a picking pallet, follow these steps: 1.

In the Picking route form, select the line for which you want to create a pallet.

2.

Click Create picking pallet to open the Create picking pallet form. The Picking pallet field specifies the pallet where the items are placed. The system automatically names the picking pallet for you using the numbering sequence.

3.

Click OK to accept the pallet, and return to the Picking route form.

Procedure: Order a Refill Manually If items are missing at a picking location, you can manually order a refill by clicking Refill in the Picking route form. If the refill has a high priority according to the specifications in the Inventory and warehouse management parameters, on the Transport tab, it is most likely a forklift operator will quickly refill the order. To manually order a refill, in the Picking route form, follow these steps: 1.

Select the line for which you want to create a refill.

2.

Click Refill.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 3.

Click OK to automatically create a refill order.

4.

Review, and then click Close. After you click Close on the Create refill form, you return to the Picking route form.

5.

In the Picking route form, resume the picking operation.

Procedure: Assign Priority to Transports The handling of the output transport jobs is the same as that for the input transport jobs. The priority of the transport jobs depends on the setup of the Inventory and warehouse management parameters on the Transport tab. These settings are typically defined by the warehouse manager. To set up these parameters, follow these steps: 1.

Open Inventory and warehouse management > Setup > Inventory and warehouse management Parameters.

2.

Click the Transport tab.

3.

Type the priority you want to give to pallet transports of the Output type transport when they are created. The greater the value, the higher the priority for the pallet transport and the warehouse workers.

Deliver Picked Items With the Deliver picked items feature, Sammy, who is responsible for shipping and receiving, can set up where picked items should be delivered, and John, the warehouse worker, can accept this setup or change it according to the warehouse situation. The Deliver picked items feature is activated by selecting an Outbound rule ID on a shipment with the Deliver picked items check box selected. For more information about Outbound rules, refer to the "Outbound Rules" topic in this module.

Deliver Picked Items Form The Deliver picked items form shows John, the warehouse worker, where he should deliver the items that he has picked on his picking route. John can also specify if the picking pallet can be left at the destination. By default, this form shows the destination location (either an outbound dock or a production input location) of picked items that are defined in the Shipments form. The Deliver picked items form is opened from Inventory and warehouse management > Picking routes > Deliver picked items.

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Module 4: Outbound Operations The Deliver picked items form can also be opened from the Picking list registration form. The status of each line changes according to the setup stage defined in the Outbound rules form. Microsoft Dynamics AX 2012 automatically removes any lines that are delivered and highlights the next items to be delivered.

Demonstration: Pick and Deliver A shipment is created that has lines that can be picked with a picking route and output pallet transport. The shipment uses the following outbound rule: •

Deliver picked items: Selected

•

Set picking line status to: Staged

•

Allow send from shipment status: Loaded

•

Auto send shipment: Cleared

When John, the warehouse worker, updates the last line on his picking route, the Deliver picked items form opens automatically and the tab on the picking route that displays picked items is updated with the To-dimension information.

Demonstration Steps 1.

Create a new shipment by using all the above criteria. a.

Open Inventory and warehouse management > Common > Shipments.

b. Click New to create a new shipment. c.

On the Create shipment form, click Next.

d. Select the “100_all” template from the drop-down list. e.

Click Next.

f.

Change the order grouping to “Same customer” in the dropdown list.

g. Click Next. h.

A list of inventory orders appears. Select the top check box to highlight the whole list.

i.

Unclick the top two lines.

j.

Press Alt + F9 to delete all the other orders.

k.

Click Next.

l.

Click Finish. An Infolog is displayed that states that the shipment is created.

m. Close the Infolog.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 2.

Start picking. a.

Highlight the shipment you just created.

b. Click Functions > Activate. c.

Click Inquiries > Picking routes.

d. Click Functions > Start picking route. e.

Copy the picking route number by highlighting it, and then pressing Ctrl + C.

f.

Click OK.

g. Close all forms. 3.

Deliver picked items. a.

Open Inventory and warehouse management > Common > Picking routes.

b. Paste the Picking route number into the Picking route field by pressing Ctrl + V. c.

Click Tab or Enter.

d. Click Create picking pallet. e.

Click OK.

f.

Click Approve details.

FIGURE 4.18: PICKING ROUTES FORM- APPROVE DETAILS BUTTON

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Module 4: Outbound Operations g. Click the Item tagging check box. h.

Click Pick selected.

i.

The Deliver picked items form will open.

Note: On the Overview tab, John can view the item to deliver with the default To dimension displayed. When the Deliver items button is used, the status on the pickings lines changes to what is set up under the outbound rules. j.

Click Deliver items.

FIGURE 4.19: DELIVER PICKED ITEMS FORM k.

Close all open forms.

Example: Deliver Part of a Picking Route To deliver only part of a picking route, John, the warehouse worker, clicks Deliver picked items on the Picking route form and the Deliver items form opens. John recognizes that there is insufficient space in the specified default delivery location. Therefore, he changes the destination location and clicks Deliver items. Now the To dimension is updated to the new destination.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Shipment Staging The Staging feature gives Sammy, who is responsible for shipping and receiving, an overview of shipments in the outbound dock. It also guides John, the warehouse worker, to rearrange and repack shipments. The Staging feature in Microsoft Dynamics AX 2012 makes it possible to move items between pallets in a shipment or across shipments, and to move items to the floor from the picking pallets. A coherent shipment process is implemented in which a user can add and remove lines of the shipment until the shipment has the Sent status.

Scenario Sammy and John can handle the shipments up to and until the shipment is sent. They can rearrange the shipment, by moving items to a new pallet in the shipment or by moving the items to another pallet within the shipment. They can even move the items to the floor if a pallet is not needed when they load the items into the truck/shipping container. In addition to the physical arrangement on the outbound dock, Sammy can remove items from a shipment if a customer, for example, cancels a delivery. Sammy also has a good overview of the complete shipment process because he can monitor the entire shipment process from the shipment registration until it is sent off.

Shipment Staging Form You can use the Shipment staging form to track the progress and location of shipments in the warehouse. On the Overview tab, shipments are displayed. On the Setup tab, a user can define the view on the Overview tab. To open the Shipment staging form, click Inventory and warehouse management > Periodic > Shipments > Shipment staging. This is also available by opening Inventory and warehouse management > Common > Shipments, and then clicking Shipment staging.

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Module 4: Outbound Operations

FIGURE 4.20: SHIPMENT STAGING FORM You can only use the Shipment staging form when the shipments have a Staged or Loaded Handling status.

Set Up the Shipment Staging Form When you open the Shipment staging form from the Shipments form, the system automatically filters the form to display the output orders for the shipment that you selected. When the Shipment staging form is opened from the main menu, you must filter and select the records to be displayed.

Demonstration: Use Ranges to Filter the Shipment Staging Form To filter by using a range on the Shipment staging form, follow these steps.

Demonstration Steps 1.

Modify the ranges on the Shipment staging form. a.

Open Inventory and warehouse management > Periodic > Shipments > Shipment staging.

b. In the Site field, select 2. c.

In the Warehouse field, select 21.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 d. Click the Setup tab. e.

Select the Activated check box.

f.

Click the Overview tab.

g. Click Update to update the data that is displayed in the form. h.

Click Close to exit the Shipment staging form.

Demonstration: Save a Filter in the Shipment Staging Form To save a new filter to the Shipment staging form, follow these steps.

Demonstration Steps 1.

Save a filter in the Shipment staging form, and use it. a.

Open Inventory and warehouse management > Periodic > Shipments > Shipment staging.

b. In the Site field, select 2. c.

In the Warehouse field, select 21.

d. Click the Setup tab. e.

Click Modify > Save as.

f.

On the Save dialog box, type “Warehouse 21” in the Name field, and then click OK.

g. Click the Overview tab. h.

In the Setup name field, verify that warehouse 21 is selected.

i.

Click Update.

j.

Click Close to exit the Shipment staging form.

Procedure: Unpick Items Before Loading You can unpick items that are picked and delivered to the staging area in the Shipment staging form. To unpick items in the Shipment staging form, follow these steps: 1.

Click Inventory and warehouse management > Periodic > Shipments > Shipment staging.

2.

Under Lines, select the line that contains items that you want to return to inventory.

3.

Click Functions > Unpick.

4.

In the Unpick form, enter the quantity and the relevant inventory dimensions.

5.

Click OK.

The lines that you unpicked are removed.

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Module 4: Outbound Operations Procedure: Rearrange Items Before Loading You can rearrange or move items that are picked and delivered to the staging area. You can move entire shipments or parts of a shipment in the Shipment staging form. There are three options for moving items in the Shipment staging form. •

Move items to floor.

•

Move items to another pallet.

•

Move items to shipment.

To rearrange items before loading a shipment, follow these steps. 1.

Click Inventory and warehouse management > Periodic > Shipments > Shipment staging.

2.

Under Shipment overview, select the line that contains items that you want to rearrange.

3.

Click Functions, and select how you want to move the items.

4.

If you make additional changes to the individual lines for the line that you have moved, you must select that line, and then enter a quantity in the Move quantity field. And then for the Detailed lines, click Functions and select how you want the quantities moved.

5.

In the Move form, specify the quantity and the location and pallet that you want it to be moved to.

6.

Click OK.

The program moves the lines and quantities that you have selected.

Loading and Unloading Shipments After you have completed the picking and pallet transports for a shipment, the status is updated to Staged. When a shipment is staged it must be loaded and then you can send the shipment. In the Shipment staging form, you can load and unload entire shipments, selected pallets of a shipment, or selected items of a pallet. •

In the Shipment overview section, you can do the following: o

Click Functions > Load to load the selected pallet.

o

Click Functions > Load entire shipment to load all pallets in the shipment.

o

Click Functions > Unload to unload the selected pallet.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 •

In the Lines section, you can do the following: o o

Click Functions > Load to load the selected item. Click Functions > Unload to unload the selected item.

When a pallet is loaded, the Handling status field in the Shipment staging form is updated to Loaded. If you unload a pallet in a shipment, then the Handing status reverts to Staged. When all pallets in a shipment are loaded, the shipment Status field on the Shipments form updates to Loaded.

Sending Shipments The final step in processing a shipment is to send the shipment. Depending on the configuration of the Outbound rule ID that is linked to the shipment, this may occur automatically, or you may have to manually send the shipment. To manually send a shipment, follow these steps. 1.

Open Inventory and warehouse management > Common > Shipments.

2.

Select the shipment that you want to send.

3.

Click Functions > Send.

Note: The Send button may be disabled if the shipment is not processed to the status that is required by the Outbound rule ID that is linked to the shipment. For more information about outbound rules, refer to the "Outbound Rules" topic in this module.

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Module 4: Outbound Operations

Lab C: Consolidated Picking Scenario You are a sales processor in the Contoso Company. Customer 2001, The Waterfall Hotel, orders three units of item 1601. Later the same day, customer 2001 orders an additional one unit of the same item. Sell and ship four units of item 1601 to customer 2001 by using the consolidated picking method.

Task 1: Generate Sales Orders High Level Steps 1.

Create two sales orders for item 1601, customer 2001.

Detailed Steps 1.

Create two sales orders for item 1601, customer 2001. a.

Open Sales and marketing > Common > Sales Orders > All sales orders.

b. In the New group of the Action Pane, click Sales order. c.

In the Create sales order form, select 2001 in the Customer account field.

d. Click OK. e.

In the Sales order lines FastTab, click Add line to create a new line if one is not created for you.

f.

In the Item number field, select 1601.

g. In the Quantity field, type "3". h.

Note the sales order number, and then close the Sales order form.

i.

In the New group of the Action Pane, click Sales order.

j.

In the Create sales order form, select 2001 in the Customer account field.

k.

Click OK.

l.

In the Sales order lines FastTab, click Add line to create a new line if one is not created for you.

m. In the Item number field, select 1601. n.

In the Quantity field, type "1".

o. Note the sales order number, and then close the Sales order form.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Task 2: Generate the Picking List High Level Steps 1.

Generate the picking list.

Detailed Steps 1.

Generate the picking list. a.

From the Sales order list page, in the List group of the Action Pane, click Refresh.

b. Select the two sales order that you created. c.

On the Action Pane, click the Pick and pack tab.

d. In the Generate group, click Picking list. e.

On the Posting picking list form, verify that you have two lines.

f.

Click OK to post the picking lists.

Task 3: Generate a Shipment High Level Steps 1.

Use shipment template 100_all to create a shipment.

Detailed Steps 1.

Use shipment template 100_all to create a shipment. a.

Open Inventory and warehouse management > Common > Shipments.

b. Click Functions > Options. c.

Verify that the Use wizard when creating check box is selected.

d. Click OK. e.

Click New to create a new record.

f.

Click Next.

g. Select the Shipment template 100_all from, and then click Next. h.

Select the same customer in the Specify how the orders are grouped when creating picking routes field.

i.

In the Outbound dock field, select OUT-01.

j.

Leave the default site and warehouse, and then click Next.

k.

On the Inventory order page of the wizard, click the cornerstone check box to select all the records.

l.

Scroll to the bottom of the list and clear the check boxes for the sales orders that you created earlier.

m. Press Alt+F9 to delete the other sales orders from this shipment. n.

Verify two output orders are created from the sales orders that you created. Click Next.

o. Click Finish, and you have created the shipment. p. Close the Infolog that verifies a shipment is created.

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Module 4: Outbound Operations Task 4: Process the Shipment High Level Steps 1.

Process the shipment.

Detailed Steps 1.

Process the shipment. a.

The shipment now appears in the Shipments form. Click Functions. > Activate to activate picking routes and pallet transports.

b. Click Inquiries > Picking routes. c.

On the Lines FastTab click the Dimension tab.

d. In the Location field enter 01-06-02-1. e.

In the Pallet ID field enter 00000581_114.

f.

Click Functions > Start picking route.

g. Click OK to start the picking route. h.

Click Updates > Update all.

i.

Click Deliver items.

j.

Close the Picking list registration form.

k.

Open the Shipments form, and then press F5 on the line of the current shipment.

l.

Notice that the Status is Staged and the Pick status is Completed.

m. Click Shipment staging. n.

On the Shipment staging form, click Functions > Load entire shipment.

o. Close the Shipment staging form. p. Open the Shipments form and notice that Status changed to Loaded. q. Click Functions > Send. r.

Click OK, and notice that the shipment status changed to Sent.

s.

Click Functions > Packing slip. Click OK to post the packing slip, and then click Yes.

t.

Close the Show packing slip report window and the Shipments form.

u.

Open Sales and marketing > Common > Sales orders > All sales orders.

v.

Select the sales orders that you created earlier, and verify that the current sales order’s status is Delivered.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Lab D: Picking and Shipping Items Scenario You are a sales processor in the Contoso Company. Customer 2001, The Waterfall Hotel, orders three units of item 1601. Your task is to sell and ship the order to the customer. Note: No picking route should be used because you ship one whole pallet.

Task 1: Create a New Sales Order High Level Steps 1.

Create a new sales order to test the shipment process.

Detailed Steps 1.

Create a new sales order to test the shipment process. a.

Open Inventory and warehouse management > Setup > Distribution > Shipment templates.

b. Select the template 100_all, and change Automatic addition status to None. c.

Click Close to exit the form.

d. Open Sales and marketing > Common > Sales Orders > All Sales Orders. e.

In the New group of the Action Pane, click Sales order.

f.

In the Create sales order form, in the Customer account field, select 2001.

g. Click OK. h.

In the Sales order lines FastTab, click Add line to create a new line if one is not created for you.

i.

In the Item number field, select 1601.

j.

In the Quantity field, type "3".

k.

Save the sales order line.

l.

Click Inventory > Output order.

m. In the Create inventory order form, click OK.

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n.

Click Close to exit the Output orders form.

o

Click Close to exit the Sales order form.

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Module 4: Outbound Operations Task 2: Create a Shipment High Level Steps 1.

Use the Shipment Wizard to create a new shipment.

2.

Select the output order for the sales order that you created.

Detailed Steps 1.

Use the Shipment Wizard to create a new shipment. a.

Open Inventory and warehouse management > Common > Shipments.

b. Click Functions > Options. c.

In the Options form, verify that the Use wizard when creating check box is selected, and then click OK.

d. Click New to create a new shipment line by using the wizard. e.

Click Next.

f.

Select the Shipment template 100_all, and then click Next.

g. In the Specify how the orders are grouped when creating picking routes field, select Same customer. h.

In the Outbound dock field, select OUT_01.

i.

Do not change the default values of the Site and Warehouse fields. Click Next.

Note: In the Shipment templates setup form, check the value of the parameter Automatic addition status. If it is set to something other than None, then the output order might be automatically added to an existing shipment and the wizard will display a warning “No output orders match the criteria specified.” Stop the wizard and go to the next section. To determine the shipment that is used, locate the output order and then click the Transactions button. 2.

Select the output order for the sales order that you created. a.

On the Inventory order page of the wizard, click the cornerstone check box to select all the records.

b. Scroll to the bottom of the list and clear the check box for the sales order that you created earlier. c.

Press Alt+F9 to delete the other sales orders from this shipment.

d. Verify that the list includes only one output order for the sales order that you created, and then click Next. e.

Click Finish. The new shipment is ready for use. Close the Infolog that verifies a shipment is created.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Task 3: Process the Shipment High Level Steps 1.

Activate the shipment.

2.

Use the Picking routes form to create a picking pallet and deliver the picked items.

3.

Use the Shipment staging form to load the shipment, and send the shipment.

4.

Generate a packing slip for the shipment.

Detailed Steps 1.

Activate the shipment. a.

Now the shipment is available in the Shipments form. Click Functions > Activate to activate picking routes and pallet transports.

b. Close the Shipments form. 2.

Use the Picking routes form to create a picking pallet and deliver the picked items. a.

Open Inventory and warehouse management > Common > Picking routes.

b. Select the picking route for the shipment that you created earlier in the Picking routes field. c.

Click Create picking pallet, and then click OK.

d. Click Approve details. e.

In the Approve line form, click Inventory> Dimensions display.

f.

Select the check boxes for Site, Warehouse, Location, and Pallet ID.

g. Click OK. h.

Verify that the selected fields display in the grid.

i.

In the Location field click the drop-down and then click the Onhand tab.

j.

Select location 01-06-02-1.

k.

Update the Pallet ID field to match the new Location.

l.

Click Pick selected.

m. In the Deliver picked items form, click Deliver items. n.

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Click Close to exit the Picking route form.

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Module 4: Outbound Operations 3.

Use the Shipment staging form to load the shipment, and send the shipment. a.

Open Inventory and warehouse management > Common > Shipments.

b. Select the shipment that you created earlier, and then verify that Status is Staged and the Pick status is Completed. c.

Click Shipment staging.

d. Click Functions > Load entire shipment. e.

Close the Shipment staging form to return to the Shipments form and verify that Status changed to Loaded (if it is required, press F5).

f.

Click Functions> Send.

g. Select the Print shipment list check box, click OK.

4.

h.

Review the infolog and click Close to return to the Shipments form.

i.

Verify that Shipment status changed to Sent.

j.

Click Close to close the Shipments form.

Generate a packing slip for the shipment. a.

Click Functions > Packing slip.

b. Click OK to post the packing slip, and then click Yes to verify that you are printing to your screen. c.

The packing slip prints to your screen. Review the packing slip, and then click Close.

d. Close the Shipments form. e.

Open Sales and marketing > Common > Sales orders > All sales orders.

f.

Select the sales order that you created earlier, and verify that the Status is Delivered.

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Module Review Module Review and Takeaways Item Picking and Shipping focused on the picking and shipping procedures in Microsoft Dynamics AX 2012, and covered the following feature areas: •

Sales order and output order creation.

•

Shipping creation with and without the wizard.

•

Picking route.

•

Consolidated picking.

•

Staging.

•

Item picking registration.

Sales orders are used to create, maintain, and ask about outbound orders. After you enter the sales order lines, you must inform the warehouse that it must pick and ship the items to the customer by generating a picking list or an output order. You can use the Shipments form or a batch process to activate shipments and order pallet transports and picking. The Create Shipment Wizard guides you through creating shipments, specifying joint packing parameters, warehouse, and the outbound dock to which you must ship. You can use the Consolidated Picking feature to optimize the outbound warehouse management processes. With Shipment staging and reservation, it can easily follow and control the items and pallet transport from the warehouse to the outbound dock.

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Module 4: Outbound Operations Test Your Knowledge Test your knowledge with the following questions. 1.

TRUE or FALSE? From the Shipment staging form, you can view the current location of the items in the warehouse. ( ) TRUE ( ) FALSE

2.

TRUE or FALSE? A reservation method can be used in many combinations in the same Shipment reservation combination. ( ) TRUE ( ) FALSE

3.

Describe at least one way that the Pallet transport form is used.

4.

Which of the following statements are true about shipment reservation sequences? ( ) Must be defined for each site. ( ) Must be defined for each warehouse. ( ) Must be defined for each location. ( ) Must be defined for each warehouse item.

5.

Which of the following is not a valid method for rearranging a shipment in the Shipment staging form? (Select all that apply.) ( ) Move items to floor. ( ) Move items to a new pallet. ( ) Move items to a new load. ( ) Move items to a new shipment.

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Test Your Knowledge Solutions Test Your Knowledge 1.

TRUE or FALSE? From the Shipment staging form, you can view the current location of the items in the warehouse. (√) TRUE ( ) FALSE

2.

TRUE or FALSE? A reservation method can be used in many combinations in the same Shipment reservation combination. ( ) TRUE (√) FALSE

3.

Describe at least one way that the Pallet transport form is used. MODEL ANSWER: To create refill pallet transport with a full or partial refill from the bulk location to the picking location.

4.

Which of the following statements are true about shipment reservation sequences? (√) Must be defined for each site. ( ) Must be defined for each warehouse. ( ) Must be defined for each location. ( ) Must be defined for each warehouse item.

5.

Which of the following is not a valid method for rearranging a shipment in the Shipment staging form? (Select all that apply.) ( ) Move items to floor. ( ) Move items to a new pallet. (√) Move items to a new load. ( ) Move items to a new shipment.

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MODULE 5: RFID IN WAREHOUSE MANAGEMENT Module Overview Radio frequency identification (RFID) technology helps manufacturers and distributors improve visibility into their supply chain by increasing the number of data capture points in the supply chain. RFID tags are put on pallets, cases, and items so that they can be uniquely identified. Then each unique pallet/case/item is registered and tracked as it moves from one specific location to another. This data is collected by an RFID application and sent to Microsoft Dynamics® AX 2012 where it is processed accordingly.

Objectives The objectives are: •

Describe radio frequency identification (RFID) technology.

•

List the benefits of RFID.

•

Review the set up for RFID.

•

Receive goods by using RFID.

•

Process picking, packing, and shipping by using RFID.

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Scenario An experienced software consultant is implementing RFID technology for the Contoso Company that receives and ships goods. The consultant must set Microsoft Dynamics AX 2012 defaults and parameters according to the needs of the company. As soon as the technology is installed and configured, the shipping and receiving personnel will receive goods and tag them for RFID tracking in the warehouse. The RFID tags are used to keep track of inventory and product movement in the warehouse. This technology is also used to pick, pack, and ship products.

RFID Technology RFID is a generic term for automatic identification technologies that use radio waves to identify objects. A RFID system typically consists of tags and devices that read and write tag information.

How RFID Works The transponder or tag consists of a chip and an antenna that is attached to objects such as pallets, cases, or individual items. The tag is encoded with a unique identifier that serves as the unique license number plate for the object. The second component is a reader. The reader contains an antenna that communicates with the tag. This creates a radio frequency field that detects radio waves. Do not be confused by the term "reader." In RFID, a reader is a device that can both read data from the tag and write data that is provided by the middleware back to the tag. The middleware reads and writes data to and from the tags through the reader. It filters, stores, and evaluates obtained data against business processes and sends that information to a system such as Microsoft Dynamics AX 2012. When an object is identified, the following actions occur:

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•

A tag passes through the radio frequency field generated by the reader.

•

The tag reflects back to the reader the identifying information about the object.

•

A middleware component uses the unique identifier as a pointer to additional information associated with the object in an internal application or database.

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Module 5: RFID in Warehouse Management RFID Technology Benefits RFID technology can provide the following benefits over traditional bar codes: •

Line of sight is not required to read the RFID tag, and multiple tags can be read instantly leading to a less labor-intensive process.

•

RFID tags are less susceptible to damage.

•

Significantly more data can be captured such as expiration dates and service records.

•

RFID data can be rewritten and then it can be reused.

EPC Numbers The electronic product code (EPC) is an alternative method of product identification by using RFID technology. The EPC is a simple, compact license plate that uniquely identifies objects in the supply chain such as the following: •

Items

•

Cases

•

Pallets

•

Locations in the supply chain

EPC numbers identify the manufacturer and product type. With this technology, you can find products in a specific area (for example, shopping cart, shrinkwrapped pallet, a defined area of the warehouse, or a track passing under a scan station). The serial number uniquely identifies the unit and ties it to transactions such as when it is received, associated purchase orders, sales orders, and customers. EPC is built around a basic hierarchical idea that can be used to express many existing numbering systems, such as the European Article Numbering-Uniform Code Council (EAN-UCC) System Keys, Unique ID (UID), and Vehicle Identification Number (VIN). Like many current numbering schemes used in commerce, the EPC is divided into numbers that identify the manufacturer and product type. However, the EPC uses an additional set of digits, a serial number, to identify unique items. The EPC is the key to information about any product it identifies that is located in the EPC global network. An EPC number consists of the following components: •

A header that identifies the length, type, structure, version, and generation of the EPC.

•

A manager number that identifies the company or company entity.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 •

An object class, similar to a stock keeping unit (SKU).

•

A serial number that is the specific instance of the Object Class being tagged.

Additional fields can also be used as part of the EPC to correctly encode and decode information from different numbering systems into their native (human readable) forms. •

Serial Shipping Container Code (SSCC). The SSCC is a standard European Assistance Network (EAN) identification number that consists of 18 digits. It is used for the unique identification of logistic (transport, storage, or both) units.

•

Logistic unit. A logistic unit is an item of any composition established for transport and storage that must be managed through the supply chain.

By scanning the SSCC marked on each logistic unit, the physical movement of each unit can be individually tracked and traced by providing a link between the physical movement of items and the associated information flow. It can also be used for many applications such as the following: •

Cross docking

•

Shipment routing

•

Automated receiving

RFID Administration Before you can use the RFID feature in Microsoft Dynamics AX 2012, you must set up the RFID servers and configure the system to retrieve, process, and validate the RFID transactions. Note: An RFID server is not installed in the Hyper-V training environment. Therefore, you cannot process any RFID transactions in the classroom. The following topics review the set up and administration of RFID in Microsoft Dynamics AX 2012. These steps are typically performed by the system implementer or system administrator.

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Module 5: RFID in Warehouse Management Procedure: Set Up the RFID Middleware Server by using the RFID Servers Form Use the RFID Servers form to set up the RFID middleware server in Microsoft Dynamics AX. 1.

Open Inventory and warehouse management > Setup > RFID > RFID servers.

FIGURE 5.1: RFID SERVERS FORM 2.

Click New to create a new RFID server.

3.

In the Server ID field, enter a unique identifier for the server.

4.

In the Server field, enter a description.

5.

In the Host field, enter the name of the computer that is hosting the RFID server.

6.

If the RFID server is positioned in a domain other than the Microsoft Dynamics AX server, enter the Domain name.

Note: You can use the Devices button to display a list of all the devices for the selected RFID server. You can use the Processes button to display a list of all the processes for the selected RFID server.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 For more information about RFID servers, refer to Help or TechNet http://go.microsoft.com/fwlink/?LinkId=247727

RFID Parameters The Inventory and warehouse management parameters form contains several parameters for managing RFID and EPC numbers. To view and maintain the parameters, open Inventory and warehouse management > Setup > Inventory and warehouse management parameters, and then click the RFID tab.

FIGURE 5.2: INVENTORY AND WAREHOUSE MANAGEMENT PARAMETERS FORM RFID TAB

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Module 5: RFID in Warehouse Management The following table describes the fields that are available on the RFID tab of the Inventory and warehouse management parameters form. Field Logging level

Description Select the level of logging. When the field is set to anything other than No logging, you must enter the file path where you want the messages to be saved. Best Practice: We do not recommend that you leave logging on for long periods of time as the file can grow large.

File name

View the file location where messages are saved.

EPC partition

Define the length of the EPC manager and the object.

EPC header

Select the type of EPC number to be generated.

EPC manager

Enter the EPC manager of the item.

Synchronization Because Microsoft Dynamics AX requires data to be in chronological order, you must synchronize the time between servers. Open Inventory and warehouse management > Setup > Inventory and warehouse management parameters. Click RFID, and then click Synchronization.

FIGURE 5.3: SYNCHRONIZATION DIALOG BOX

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Use Inventory and warehouse management parameters > RFID >Synchronization to change the time for the last synchronization between Microsoft Dynamics AX and the middleware server. Note: If you have already synchronized transactions one time, transactions will be duplicated if you set the time back.

Synchronization Example Your company has three servers (1,2, and 3), and the connection to server 1 is temporarily lost. Now the connection works again. So, you can exclude server 2 and server 3 from the system, and set the time for the latest synchronization back to immediately before server 1 lost the connection. You will retrieve the transactions from server 1 when you synchronize. Remember to set the time back again before you include server 2 and server 3. Note: Synchronization is controlled by having all middleware servers use the Windows Time service and the same time server. The Windows Time service is not controlled from inside Microsoft Dynamics AX.

Retrieve RFID Transactions After you have set up and configured the RFID servers, you must set the system up to retrieve the RFID transactions. You can use the Get transactions batch job to receive transactions from the radio frequency identification (RFID) servers. The communication with the servers consists of three processes that can run from the batch journal. This process stores the data in Microsoft Dynamics AX as raw data and puts the transactions in Draft mode.

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Module 5: RFID in Warehouse Management Open Inventory and warehouse management > Periodic > RFID > Get transactions.

FIGURE 5.4: GET TRANSACTIONS DIALOG BOX Select the Continuous check box to restart the job until there is no more data to process.

Process RFID Transactions After the transactions are retrieved by the Get transactions batch job, they must be processed. You do this with the Process transactions batch job. You can use the Process transactions batch job to process the transaction from the RFID servers. The communication with the server consists of three processes that can run from the batch journal. If the transaction matches with a business process, the transaction is put into the In progress state. When the business process ends correctly, the transaction is set to the Archived state. If the business process fails, the transaction can remain as In progress or it will return to the Released state.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Open Inventory and warehouse management > Periodic > RFID > Process transactions.

FIGURE 5.5: PROCESS TRANSACTIONS DIALOG BOX Select the Continuous check box to restart the job until there is no more data to process.

Validate RFID Transactions You can use the Validate transactions batch job form to validate transactions from the radio frequency identification (RFID) servers. The communication with the servers consists of three processes that can run from the batch journal. The tag information is divided into separate fields. If the transactions pass validation, they are in Released mode. Otherwise, they are set to Error and put in the RFID exceptions form. Open Inventory and warehouse management > Periodic > RFID > Validate transactions.

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Module 5: RFID in Warehouse Management Manage RFID Exceptions When an RFID transaction has an error, it is displayed in the RFID exceptions form. Open Inventory and warehouse management > Inquiries > RFID > RFID exceptions.

FIGURE 5.6: RFID EXCEPTIONS FORM You can use the Origin button to view the original transaction that created the RFID transaction. After you have corrected the cause of the error message, you can use the Retry button to reprocess the RFID transaction.

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Receiving with RFID The following scenario and topics describe how to use RFID tagging at the case and pallet levels.

Scenario Warehouse personnel at the Contoso Company can tag pallets, cases, or items at the end of the production line. The tagging operation must be included in the routing, and the physical tag has to be included in the bill of material (BOM) structure to make sure that the cost of the tag is applied to the finished goods. As soon as a pallet, case, or item (in this example the BOM) is at the tagging work station, the system generates an electronic product code (EPC) number and writes it to the tag. The EPC number is generated as a serial number by using the typical routine to allocate serial numbers in Microsoft Dynamics AX 2012. If no tag is present at the reader, the system requires the platform to generate an error message. This alert is displayed to inform the worker that a tag is missing or a bad tag is present. A new tag can then be positioned and the write operation can recommence. The warehouse worker must be present at the reader. When a new pallet of cases or items is complete, an EPC number must be generated for that pallet. The EPC number contains the Global Trade Identification Number (GTIN) of the pallet. When the pallet is at the writing station, the EPC number is written to the tag as described previously. An EPC number is assigned to finished goods that are manufactured. The tagging can be in two levels. •

Case or item level

•

Pallet level

Note: In Microsoft Dynamics AX 2012, the RFID system works only with the GTIN tag type.

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Module 5: RFID in Warehouse Management Procedure: Tag Products The following steps define how to tag products for the previously described receiving goods scenario. During operation number 30, a warehouse worker applies a tag to the finished goods and starts the writing of the serial number to the tag. 1.

In the Production input journal (Inventory and warehouse management > Journals > Item arrival > Production input) that is created, in the Default values tab, select the production order number for the finished good.

2.

Click Functions > Create lines. This creates a line for the quantity on the production order for the finished goods.

3.

Click Function > Pallet ID. The system populates the Pallet ID field.

4.

Enter the warehouse and location manually or enable the system to calculate it when you post the journal.

5.

Post the journal. The finished goods are transferred to the desired warehouse and location, or a transport order is created by using the desired warehouse and location as the destination.

Logistic Unit Logistic units are handled by many partners along the supply chain, and many cross industry and national and/or regional boundaries. Efficient supply chains require a label and associated Electronic Data Interface (EDI) messages that follow international and multi-industry standards. Global Standards One (GS1) provides a standard for the numbering and bar coding of logistic units: the UCC/EAN Logistics Label. The UCC/EAN Logistics Label combines a worldwide unique reference number, the Serial Shipping Container Code (SSCC), with a secure bar code symbology, UCC/EAN-128. With this combination, all participants in the supply chain can use a common, standard solution for their tracking and tracing needs.

Procedure: Process an Item Arrival Journal by Using RFID To receive tagged goods by using an item arrival journal, follow these steps: 1.

Open Inventory and warehouse management > Journals > Item arrival > Item arrival.

2.

Click New to start a new journal.

3.

In the Journal name field, select WArr.

4.

Click the Default values tab.

5.

In the Account number field, select the appropriate entry.

6.

In the Reference field, verify that Purchase order is selected.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 7.

In the Number field, select the appropriate purchase order number.

8.

In the Site field, select the appropriate site.

9.

In the Warehouse field, select the appropriate warehouse.

10. In the Location field, select an inbound dock location type. 11. Click Functions > Create lines to retrieve the purchase order. The Create journal lines for location journal form is displayed. (If you want to transfer the quantity from the purchase order, select the Initialize quantity check box. Microsoft Dynamics AX 2012 creates the lines that correspond to the quantity of items that fit onto a pallet.) 12. The lines appear in the Journal lines form. Enter the pallet ID in the Journal lines form. Pallet numbering can be performed in two ways: o

Select the number of the pallet in the Pallet ID field for the line.

o

Use a consecutive pallet numbering system developed by the company. A series of numbers is used to obtain consecutive pallet numbers. Click Functions > Pallet ID to create a new number.

13. Click Functions > RFID mapping to map RFID tags to the lines. 14. Use the form to map RFID tag reads to inventory transactions for arrival journal lines. In the top pane of the form, you can filter the processes and dates so only tag IDs from the selected interval are shown. 15. Click Apply. 16. Check the journal, correct any mistakes, and then post the journal. After you have posted to the journal, the inventory transaction has the status Arrived, and the item is registered at the inbound dock.

Receiving Tagged Products Without an Advanced Shipping Notice An advanced shipment notice (ASN) is an electronic notification of pending deliveries. In other words, it is like an electronic packing list. Many companies currently mandate its use. It contains information that the shipper communicates before the arrival of goods, such as shipping date and shipping quantity. Some companies require suppliers to send an ASN to provide the association between the unique identification encoded on the RFID tag(s) and the product information at the applicable case and pallet level. Occasionally, goods must be received without the arrival of an ASN. The item arrival journal has the check boxes for the fields Check for pallet tag and Check for item tag selected. These two parameters are copied onto every line in the journal for validation.

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Module 5: RFID in Warehouse Management Procedure: Receive Tagged Products Without an ASN To receive tagged items without an ASN, follow these steps: 1.

Scan the items as they are received.

2.

Make the entries in the item arrival journal (Inventory and warehouse management > Journals > Item Arrival > Item Arrival).

3.

Click Lines, and add item arrival lines.

4.

After all journal lines are entered, click Functions > RFID mapping.

FIGURE 5.7: RFID MAPPING FORM 5.

The RFID mapping form opens that shows all lines from the arrival journal and all the reads from the inbound dock which have the state Ready. Map the arrival lines to the corresponding read either by dragging or by marking and clicking Automap.

6.

If a matching read is not found, you can put the goods by a reader and then click Read. The value of the Device field determines the device to use for the read process. The detected reads are then displayed in the list of available reads.

The arrival journal lines are updated with tag data when the form is closed. When the journal is posted and validated, The system checks all lines according to the two check parameters.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 RFID Mapping Form The RFID Mapping form can be accessed from several places. The user accessing the form must pass a list of records to the form. These records are displayed in the left pane of the form. By default, the right pane displays all tag reads with the status Ready. The records are mapped either by dragging or by marking and clicking a button. The RFID Mapping form has some parameters that can be set by the user to ease the mapping process. •

Business process: The value for which the records are filtered. For example, only reads from all shipment processes are shown.

•

Process: A list of all defined processes of the selected process type. The records are filtered based on this value. For example, only reads from a specific process are shown registered in the system.

•

Server ID: A list of RFID servers.

•

Device name: A list of devices registered in the system. The selected device is used when the Read tag is clicked.

•

From date and To date: The values between which records are filtered.

The form also has the following buttons. •

Automap: Shows suggestions for mapped records.

•

Read tag: Reads from the specified device, and displays the detected reads in the right pane.

Receiving Non-Tagged Products When you receive non-tagged products, an item arrival journal is created. If the product needs tagging, click Write tag. The Write tag form that shows all the lines from the arrival journal is open. The user can use either a device or a printer for writing tags. When all tags are written, the user closes the form and the arrival lines are updated with the new tag data.

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Module 5: RFID in Warehouse Management Write Tag Form The tag writing device must pass a list of records that contains tag information to the form. These records are displayed in a grid. The user can use either a device or a printer to write the tags for each record in the grid. •

Printer: There are the printed tags for all selected lines in the grid when Print is clicked.

•

Device: The user must select a device in the Device field before any write can occur. The field shows a list of devices marked as write enabled. The device writes a tag when Write tag is clicked. Only one tag can be written at a time. The outcome of a write is shown in a status box underneath the Device field. The value can be either Tag written successfully or Write failed.

A list that contains all records, for which a tag is written, is returned to the user when the form is closed. It is then up to the user to update the records in the database.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Picking, Packing, and Shipping with RFID A group for RFID information is located on the Invoice and Delivery FastTab of the Customers form. The group consists of the Item tagging, Case tagging, and Pallet tagging fields. The default settings of these fields are defined in the Customers form.

FIGURE 5.8: CUSTOMER DETAILS FORM - INVOICE AND DELIVERY FASTTAB

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Module 5: RFID in Warehouse Management Activate Tagging on a Sales Order The fields in the Line details FastTab of the Sales order form in the RFID tagging field group of the Packing tab define whether the customer uses item, case, or pallet tags.

FIGURE 5.9: SALES ORDER FORM - LINE DETAILS FASTTAB - PACKING TAB When the user starts the picking, the fields are populated by default from the sales lines onto the corresponding shipment base.

Procedure: Pick Tagged Products The following steps in the picking of tagged items assume that reading and writing of tags occur at a separate tagging station with a fixed reader (Inventory and warehouse management > Common > Picking routes). 1.

The warehouse worker ends the pick round at a tagging station. o

The pick list shows which items or cases need tagging.

o

If the items are selected for tagging, the warehouse worker cannot approve the pick list line until tag information is added to the line.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 2.

The warehouse worker places the items at the reader and performs the read operation.

3.

The warehouse worker then clicks either Read tag or Write tag and the RFID mapping form is displayed.

4.

The warehouse worker then matches the reads with the lines in the picking specification. If the item quantity on a line is more than one item, the line splits. The reads are matched when all lines contain a quantity of one.

Procedure: Pick Non-Tagged Products If the system does not have tag information on the serial number, each item must be positioned by the reader one by one. The system then tries to read the tag, and if no information is returned the system generates a tag and writes the information to the tag. If the system cannot read a tag, an error message is shown and the warehouse worker must decide whether to overwrite the existing tag. If the tag cannot be rewritten, an error message is displayed.

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Module 5: RFID in Warehouse Management

Module Review Module Review and Takeaways RFID technology is a technology that helps manufacturers and distributors to increase inventory accuracy and ease the collecting of real-time inventory information. To make sure that you have RFID functionality, the appropriate RFID server version must be set up in inventory parameters in your system. An RFID system consists of tags and readers. Tagging pallets, cases, and items offers a unique way to identify and track objects throughout the supply chain. RFID tags are less susceptible to damage. Errors in inventory levels can be significantly reduced and personnel in the supply chain can quickly know where inventory is located. RFID data can be rewritten, and then it can be reused. The electronic product code (EPC) is an alternative method of product identification that uses RFID technology. EPC numbers identify the manufacturer and product type. You can use this technology to find products in a specified area quickly and at a low cost.

Test Your Knowledge Test your knowledge with the following questions. 1.

What type of tags can be used in Microsoft Dynamics AX 2012 within the RFID system? ( ) SGIN ( ) EPC numbering ( ) Vehicle Identification Number ( ) EAN/UCC System Keys

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 2.

RFID tags have which of the following advantages compared to traditional bar codes? ( ) RFID tags can be reused. ( ) RFID tags are resistant to harsh conditions. ( ) RFID tags do not require a line of sight. ( ) All of these.

3.

Which of the following is not a type of transaction that can be performed when administering RFID transactions? ( ) Retrieve transactions ( ) Process transactions ( ) Cancel transactions ( ) Validate transactions

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Module 5: RFID in Warehouse Management

Test Your Knowledge Solutions Test Your Knowledge 1.

What type of tags can be used in Microsoft Dynamics AX 2012 within the RFID system? (√) SGIN ( ) EPC numbering ( ) Vehicle Identification Number ( ) EAN/UCC System Keys

2.

RFID tags have which of the following advantages compared to traditional bar codes? ( ) RFID tags can be reused. ( ) RFID tags are resistant to harsh conditions. ( ) RFID tags do not require a line of sight. (√) All of these.

3.

Which of the following is not a type of transaction that can be performed when administering RFID transactions? ( ) Retrieve transactions ( ) Process transactions (√) Cancel transactions ( ) Validate transactions

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MODULE 6: QUARANTINE MANAGEMENT WITH PALLETS Module Overview In Microsoft Dynamics® AX 2012, you can manage items in quarantine, while the item is inspected for product requirements or compliance with, for example, company, health, or regulatory legislation. Because quarantine management is covered in the Supply Chain Foundation in Microsoft Dynamics AX 2012 course, which is a prerequisite for this course, the basic functionality is not explained here. The purpose of this module is to explain how quarantine management works together with warehouse management.

Objectives The objectives are: •

Set up a product by using both quarantine management and warehouse management.

•

Process an item arrival journal with a quarantine order.

•

Create a quarantine order manually and automatically.

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Scenario The Contoso Company has received a new item. You want to inspect it to make sure that it meets the tolerances you have agreed to with the vendor. You receive the item into quarantine for inspection before it is released for general use.

Set Up Quarantine To enter items manually in Microsoft Dynamics AX 2012, skip the Setup Quarantine lesson and move to the Quarantine orders lesson of this course. Note: Automatic set up of an item as a quarantined item transfers all items received directly to the quarantine warehouse. If you have an item that you periodically quarantine, we recommend that you perform the quarantining manually. Most of the forms and transactions that you use for automatic quarantine management are discussed in the “Outbound Operations” and “Inbound Operations” modules.

Automatic Quarantine To have an item transferred to the quarantine warehouse when receiving the item, some warehouse management settings must be changed. For an automatic quarantine operation, the item's inventory model group must be set up for quarantine management. For more information about inventory model groups, refer to the “Item Model Groups in Warehouse Management” lesson of the “Setting Up Warehouse Management” module. If, in the future, you no longer want to quarantine the item every time that you receive it, you can clear the Quarantine management check box in the Inventory model groups form (Inventory and warehouse management > Setup > Inventory > Inventory model groups). Note: Microsoft Dynamics AX 2012 supports automatic quarantine orders for inbound operations only.

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Module 6: Quarantine Management with Pallets Procedure: Set Up Automatic Quarantine To set up automatic quarantine, follow these steps. 1.

Open Inventory and warehouse management > Setup > Inventory > Item model groups.

2.

In the Item model groups form, click the Setup FastTab.

3.

Select the Quarantine management check box to automatically send all the incoming items into the quarantine warehouse.

FIGURE 6.1: ITEM MODEL GROUPS FORM – SETUP TAB When you select the Quarantine management check box, you indicate that items attached to this group are under quarantine management rules and requirements. This is used for items set aside awaiting approval for further distribution or consumption. If the Quarantine management check box is cleared, items are not submitted to quarantine management rules unless a quarantine order is created manually in the Quarantine orders form.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Setting Up the Quarantine Warehouse Most frequently, the Registration requirements and Picking requirements check boxes in the Item Model Group form are also selected for warehouse management. Select the Registration requirements check box when you want item receipts to be registered before inventory is physically updated. When the check box is selected, the status of the item receipt inventory transaction must be Registered before the product receipt is processed. You can register items by creating a warehouse management journal. When the items are added to the lines click the Inventory button, and then select Registration. Another option is to click Update line followed by Registration on the relevant journals and orders in either the Purchase order or Sales order forms.

Procedure: Set Up a Quarantine Warehouse To set up a quarantine warehouse, follow these steps: 1.

Open Inventory and warehouse management > Setup > Inventory breakdown > Warehouses.

FIGURE 6.2: WAREHOUSES FORM – GENERAL TAB

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Module 6: Quarantine Management with Pallets 2.

The warehouse where the item is being sent must have a quarantine warehouse associated with it. Use the drop-down list box in the Quarantine warehouse field on the General tab to select the quarantine warehouse.

3.

Both the standard warehouse and the quarantine warehouse must be set up with warehouse management. Refer to the "Setting Up Warehouse Management" module to review this information.

4.

Quarantine items must be set up as warehouse items for both the standard and the quarantine warehouse.

Procedure: Set Up Products for Quarantine Management To quarantine a product, you must first set up the product. After you set up the quarantine warehouse, it must be attached to the product. The forms that you use to do this are discussed in the “Setting up Warehouse Management” module. 1.

Open Product information management > Common > Released products.

2.

Select a product that you want to set up for quarantine management.

3.

In the Action Pane, click the Manage Inventory tab.

4.

In the Warehouse group, click Warehouse items.

5.

In the Warehouse items form, click New to create a new line. In the Warehouse field, select a quarantine warehouse.

6.

Click the Locations tab.

7.

Select the values for the Store zone and Picking location fields.

8.

You can also select the values for the Default receipt location and the Default issue location.

You have now set up manual quarantine management. For an automatic quarantine setup, some steps still remain.

Item Receipt If you use the automatic quarantine order set up, all receipts of the item attached to the item model group will result in a quarantine order. The quarantine order places the item in the quarantine inventory and must be reported as finished before the item is physically available in the standard inventory. The Receipt Process with Warehouse and Quarantine Management figure shows the receipt process when both warehouse management and quarantine management are used.

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FIGURE 6.3: RECEIPT PROCESS WITH WAREHOUSE AND QUARANTINE MANAGEMENT

Procedure: Process Item Arrival with Pallet Transport and a Quarantine Order To process an item arrival with a pallet transport and a quarantine order, follow these steps: 1.

Open Accounts payable > Common > Purchase Orders > All purchase orders.

2.

In the New section of the Action Pane, click Purchase Order to create a new purchase order.

3.

Select the appropriate vendor, and then click OK.

4.

In the Purchase Order Lines FastTab, click Add line to add all desired items and item information.

5.

On the Action Pane, click the Purchase tab.

6.

In the Generate section, click Confirm.

7.

On the Action Pane, click the Receive tab.

8.

In the Generate section, click Posting receipts list.

9.

On the Posting receipts list form, click OK.

10. Close the Purchase order form. 11. Open Inventory and warehouse management > Journals > Item arrival > Item arrival. 12. Click New to create an Item arrival journal for the purchase order.

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Module 6: Quarantine Management with Pallets 13. Click the Default values tab. 14. Fill in the appropriate Account number. 15. Verify that the Quarantine management check box is selected. 16. Click Functions > Create lines. 17. Select the Initialize quantity check box, and then click OK. 18. Click Functions > Pallet ID. 19. Click Post, and then click OK in the Post journal form.

FIGURE 6.4: ITEM ARRIVAL JOURNAL FORM 20. An Infolog appears confirming the journal was posted. Note the journal number. 21. Open Inventory and warehouse management > Common > Pallet transports. 22. Find the appropriate journal, and then click Start transport. 23. On the Start transport form, select all the necessary information and then click OK. Note: Steps 22 and 23 are necessary only if the pallet transport is set up. Because this example is for a pallet-controlled item, these steps must be completed. 24. Click Complete transport. 25. Close the form. 26. Open Inventory and warehouse management > Periodic > Quality management > Quarantine orders. 27. Verify the system has automatically created the quarantine order.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 28. Click Inventory > Dimensions display. 29. Select Warehouse and any other desired fields to display them in the grid. 30. Click Report as finished.

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Module 6: Quarantine Management with Pallets 31. In the Report as finished dialog box, select WArr in the Name field to indicate that an arrival journal should be created automatically, and then click OK. 32. Note the journal number that is created, and then close the Infolog and the Quarantine orders form. 33. Open Inventory and warehouse management > Journals > Item arrival > Item arrival. 34. Verify the new journal was created. 35. Click Lines. 36. Verify the correct item and quantity are listed and the pallet ID is the same as for the first arrival journal. 37. Click Post, and then click OK. 38. Close the Infolog that confirms the journal is posted, and then close the forms. 39. Open Inventory and warehouse management > Common > Pallet transports. 40. Select the pallet transport created by the journal that you posted. 41. Click Start transport, and then click OK. 42. Complete the pallet transport by clicking Complete transport. Verify that the pallet transport disappears from the form, and then close it. The item is now in the main warehouse.

Quarantine Orders Use quarantine orders to control items in quarantine, for example, for quality control or perishables. You can create quarantine orders either automatically or manually. To create automatic quarantine orders, follow the procedure outline in the “Setup” section. By doing this, all purchase orders for that item are automatically posted to the quarantine warehouse. If the item is only occasionally placed in quarantine, place the item into the quarantine warehouse manually. Quarantine orders can be created manually without requiring that the current item be set up for quarantine management in the item model group. However, it must correspond to a transfer journal, and at least one quarantine warehouse must be set up.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Procedure: Manually Create Quarantine Orders To create a quarantine order manually, follow these steps. 1.

Open Inventory and warehouse management > Periodic > Quality management > Quarantine orders.

FIGURE 6.5: QUARANTINE ORDERS FORM 2.

Click New.

3.

In the Item number field, select an item.

4.

Notice that when the entry is saved, a quarantine order is generated with the status Created.

5.

Click the General tab.

6.

In the Quantity field, type the quarantined amount.

7.

Click the Inventory dimensions tab.

8.

In the Inventory dimensions field group, fill in the Location and Pallet ID fields if these fields are enabled.

9.

In the Quarantine inventory dimensions field group, select the values for the Location and Pallet ID fields. These values are used to store the quarantine items.

The Quarantine management check box for the item model group must be selected for automatic quarantine, and a quarantine warehouse must be attached to the standard warehouse in the Quarantine warehouse field.

Automatic Quarantine Orders In the “Automatic Quarantine” topic, you should have set up Microsoft Dynamics AX 2012 to send the item to the quarantine warehouse automatically. If this is the case, remember that after posting the item in the arrival journal and transporting the pallet, a quarantine order is automatically created that has the status Started.

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Module 6: Quarantine Management with Pallets Quarantined Items When an item is in the quarantine warehouse, by either the manual or the automatic method, the procedures for quarantine orders are similar. Several options exist for quarantine management. •

Automatic quarantine: The item is placed in a quarantine warehouse when it is registered in purchasing through the registration requirement for the item model group.

•

Manual quarantine: If an item is set up for a manual quarantine, the quarantine order can be created at the following points in time.

•

o

On product receipt update for a purchase order.

o

On report as finished updated for a production order.

o

On registration for a purchase order.

o

On item arrival or input pallet transport completion.

Both methods (automatic and manual): The pallet is moved to a quarantine warehouse.

Procedure: Start a Quarantine Order To start a quarantine order, follow these steps: 1.

Open Inventory and warehouse management > Periodic > Quality management > Quarantine orders.

2.

In the Quarantine orders form, select the quarantine order(s) that you want to start.

3.

Click Start, or you can you can click Batch processing and run the processing batch, and then configure the Recurrence and Alerts.

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FIGURE 6.6: START QUARANTINE ORDER FORM 4.

Click OK. The quarantine assignment is in the batch queue, and you return to the Start Quarantine orders form.

Quarantine Order Statuses Quarantine orders can have the following statuses. •

Created

•

Started

•

Reported as finished

•

Ended

Created The quarantine order receives the status Created when it is created manually. However, the item is not yet placed at the quarantine warehouse. Two inventory transactions are generated, one receipt with the status On order in the standard warehouse and one issue with the status Ordered at the quarantine warehouse. You can register and reserve as usual. Started By clicking OK in the Start quarantine form, you can start a manually created quarantine order. Orders created automatically receive the status Started. The item is now moved from the standard warehouse to the quarantine warehouse. Two inventory transactions are generated, one with the status Received and another with the status Deducted. At the same time, two undated inventory transactions with the statuses Reserved physical and Ordered are created to handle the return transfer.

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Module 6: Quarantine Management with Pallets Reported as Finished When you click the Report as finished button in the Quarantine order form, the Report as finished form opens. In this form, you can report a started quarantine order as finished, where the item is released from quarantine, but is not yet moved back to the standard warehouse.

FIGURE 6.7: REPORT AS FINISHED QUARANTINE ORDER FORM If you use warehouse management, you can specify an item arrival journal that is initialized with the quarantine order's items. On the General tab of the Report as finished form, select the arrival journal in the Name field to create the final item arrival journal. The item is now physically reserved in the quarantine warehouse and is not available in the standard warehouse. The quarantine order is reported as finished, and an arrival journal is created automatically. When the arrival journal is posted, the quarantine order is automatically ended. By reporting the item as finished, the item is available but not physically on-hand in the standard inventory. If the item is pallet controlled, a pallet transport is created and must be processed in order to move the item to the main warehouse by using the Pallet transport form. Ended When a reported as finished quarantine order is ended, the item is moved from the quarantine warehouse back to the standard warehouse, and the item transactions status is set to Sold in the quarantine warehouse and Purchased in the standard warehouse. The status of the quarantine order is now Ended. Only the quarantine orders whose status is Created or Ended can be deleted manually.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 The “Outbound Operations” module showed how the arrival journal is posted, and how a pallet transport is created to make sure that the item is moved back to the standard warehouse. The pallet transport is started and completed, and the item is moved to the main warehouse. The item is physically available in the standard inventory. Note: If you do not use the Warehouse management module, you must report the quarantine order as finished (just end it).

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Module 6: Quarantine Management with Pallets

Lab: Set Up and Use Quarantine Management with Warehouse Management Scenario You are an order processor in the Contoso Company. Several of the Contoso Company's customers have complained about the quality of item 1502 LCD Video Projector Model 02. To resolve the issue, the Contoso Company decides to introduce a quality check on these video recorders and to use a quarantine warehouse. You will perform the following tasks. •

Set up the item for the quarantine management.

•

Purchase 25 of item 1502 from vendor 1203, Proseware Electronics.

•

Receive the items, and move them to the quarantine warehouse 28 for quality control.

•

Return items to the standard warehouse.

Exercise 1: Set Up the Product, Locations, and Warehouse Items High Level Steps 1.

Set up products.

2.

Set up locations.

3.

Set up Warehouse items.

Detailed Steps 1.

Set up products. a.

Open Product information management > Common > Released products.

b. Select item number 1502 from the list, and then, in the Maintain group of the Action Pane, click Edit. c.

Click the General FastTab, and in the Item model group field, select FRP_QUAR.

d. In the Set up group of the Action Pane, click Dimension groups. e.

Select PG_50 in the Storage dimension group field and the Tracking dimension group field, and then click OK.

f.

Close the Released product details form.

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Set up locations. a.

Open Inventory and warehouse management > Setup > Inventory breakdown > Inventory locations.

b. In the Inventory locations form, click New to create a new picking location. c.

Click the General tab. In the Warehouse field, select 28, and in the Aisle field, select 01.

d. In the Input area field of the Location field group, select Quar. e.

Click the Other tab, and then in the Location type field, select Picking location.

f.

Click New to create a picking location for warehouse 21.

g. On the General tab, select Warehouse 21 and Special in the Aisle field.

3.

h.

Type "999" in the Max. pallets field.

i.

In the Input area field of the Location field group, select Quar.

j.

Click the Other tab, and then in the Location type field, select Picking location.

k.

Select Destination location Out_01.

l.

Close the Inventory locations form.

Set up Warehouse items. a.

Open Product information management > Common > Released products.

b. Select item number 1502 from the list. c.

On the Action Pane, click the Manage inventory tab.

d. In the Warehouse group, click Warehouse items. e.

Click New to create a new line.

f.

In the Warehouse field, select 28.

g. Click the Locations tab. h.

In the Store zone field, select Quar.

i.

In the Picking location field, select 01-00-0-0.

j.

Click the Overview tab, and then click New to create a new line.

k.

In the Warehouse field, select 21.

l.

Click the Locations tab.

m. In the Store zone field, select Quar. n.

In the Picking location field, select Special-00.

o. Close the Warehouse items form.

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Module 6: Quarantine Management with Pallets Exercise 2: Create and Receive a Purchase Order High Level Steps 1.

Create a purchase order.

2.

Create an item arrival.

Detailed Steps 1.

Create a purchase order. a.

Open Procurement and sourcing > Common > Purchase orders > All purchase orders.

b. In the New group of the Action Pane, click Purchase order. c.

In the Vendor Account field, select 1203, Proseware Electronics.

d. Click Yes to transfer vendor information, and then click OK. e.

In the Lines pane, in the Item number field, select 1502.

f.

Verify the Quantity is 25.

g. In the Action Pane, click the Purchase tab, and then click Confirm.

2.

h.

In the Action Pane, click the Receive tab.

i.

In the Generate group of the Action Pane, click Posting receipts list.

j.

Click OK, and then close the Purchase order form.

Create an item arrival. a.

Open Inventory and warehouse management > Journals > Item arrival > Item arrival.

b. Click New to create a new journal. c.

Select WArr in the Name field.

d. Click the Default values tab. e.

In the Account number field, select 1203.

f.

Verify the Reference field is set to Purchase order.

g. In the Number field, select the purchase order that you created earlier. h.

Select the Quarantine management check box.

i.

Click Functions > Create lines to create the journal lines. (You may have to click >> to view the Functions menu.)

j.

Select the Initialize quantity check box, and then click OK.

k.

In the Journal lines, locations form, click Functions > Pallet ID to create a pallet number.

l.

Click Post, and then click OK.

m. Close the Infolog that confirms the journal is posted, and then close the forms.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Exercise 3: Process the Pallet Transport and the Quarantine Order High Level Steps 1.

Process the pallet transport.

2.

Process the quarantine order.

3.

Verify that a new Item arrival journal is generated.

4.

Transport the pallet.

Detailed Steps 1.

Process the pallet transport. a.

Open Inventory and warehouse management > Common > Pallet transports.

b. Select the pallet ID that was created earlier, and then click Start transport to start the pallet transport. c.

Click OK to start the transport.

d. Click Complete transport to complete the pallet transport. e.

2.

Verify that the pallet transport disappears from the form, and then close it.

Process the quarantine order. a.

Open Inventory and warehouse management > Periodic > Quality management > Quarantine orders.

b. Verify the quarantine order is created for item 1502, the quantity is 25, and the pallet ID is the same as that for the arrival journal. (You may have to click the Inventory dimensions tab to view the Pallet ID.) c.

Verify the status of the quarantine order Status on the Overview tab is Started.

d. Click Report as finished.

3.

e.

In the Report as finished dialog box, in the Name field, select WArr to indicate that an arrival journal should be created automatically, and then click OK.

f.

Note the journal number that is created, and then close the Infolog and the Quarantine orders form.

Verify that a new Item arrival journal is generated. a.

Open Inventory and warehouse management > Journals > Item arrival > Item arrival.

b. Verify the new journal was created. c.

Click Lines.

d. Verify the item is 1502, the quantity is 25, and the pallet ID is the same as that for the first arrival journal.

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Module 6: Quarantine Management with Pallets

4.

e.

Click Post, and then click OK.

f.

Close the Infolog that confirms the journal is posted, and then close the forms.

Transport the pallet. a.

Open Inventory and warehouse management > Common > Pallet transports.

b. Select the pallet transport created by the journal that you posted. c.

Click Start transport, and then click OK.

d. Complete the pallet transport by clicking Complete transport. Verify that the pallet transport disappears from the form, and then close it. The item is now in the main warehouse.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Module Review Module Review and Takeaways Quarantine management helps a company control incoming items. It also prevents items from entering a production environment or from being sold while they are waiting for quality control or are in a controlled status. Use quarantine orders to control items in quarantine, for example, for quality control or perishables. There are two ways to enter items into quarantine. •

Manually

•

Automatically

After the item is in the quarantine warehouse, by either the manual or the automatic method, the procedures for quarantine orders are similar. This module reviewed the various quarantine order statuses and how the transactions are related to each status.

Test Your Knowledge Test your knowledge with the following questions. TRUE or FALSE? Automatically setting up an item as quarantined will transfer all items received from a purchase order or production order after that point directly to the quarantine warehouse. ( ) True ( ) False 1.

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What are the steps to set up an item for automatic quarantine?

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Module 6: Quarantine Management with Pallets 2.

What method of quarantine should you use if the item is placed in a quarantine warehouse when it is registered in purchasing through the registration requirement for the item model group? ( ) Automatic quarantine ( ) Manual quarantine ( ) Both methods

3.

Which quarantine order status lets you create the secondary item arrival journal? ( ) Created ( ) Started ( ) Report as finished ( ) Ended

4.

Which module is used to set up an item and warehouse for quarantine and pallet transports? ( ) Inventory and warehouse management ( ) Product information management ( ) Both modules

5.

Which of the following are invalid quarantine order statuses? ( ) Created ( ) Started ( ) Processed ( ) Reported as finished

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Test Your Knowledge Solutions Test Your Knowledge TRUE or FALSE? Automatically setting up an item as quarantined will transfer all items received from a purchase order or production order after that point directly to the quarantine warehouse. ( ) True (√) False 1.

What are the steps to set up an item for automatic quarantine? MODEL ANSWER: Open the Inventory model groups form, click the Setup tab, and then select the Quarantine management check box. Then, assign the inventory model group to the item in the Released products form.

2.

What method of quarantine should you use if the item is placed in a quarantine warehouse when it is registered in purchasing through the registration requirement for the item model group? (√) Automatic quarantine ( ) Manual quarantine ( ) Both methods

3.

Which quarantine order status lets you create the secondary item arrival journal? ( ) Created ( ) Started (√) Report as finished ( ) Ended

4.

Which module is used to set up an item and warehouse for quarantine and pallet transports? ( ) Inventory and warehouse management ( ) Product information management (√) Both modules

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Module 6: Quarantine Management with Pallets 5.

Which of the following are invalid quarantine order statuses? ( ) Created ( ) Started (√) Processed ( ) Reported as finished

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

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MODULE 7: INHOUSE WAREHOUSE OPERATIONS Module Overview The warehouse manager and warehouse worker must manage the inventory when it is received in the warehouse until it is delivered out of the warehouse. These daily operations are known as “inhouse operations” and include tasks such as moving and relocating pallets, making quantity adjustments, and verifying that the inventory information is accurate Inquiries and reports can be used to obtain an overview of the state of your warehouse, review trends to help make changes to optimize your warehouse, or to view a list of exceptions that can require attention. In addition to reports and inquiries, the warehouse manager and warehouse worker can use role centers to view a list of tasks that are assigned to them. Microsoft Dynamics® AX 2012 provides two roles centers that are specific to managing the warehouse. The Warehouse manager and Shipping and receiving clerk role centers include a Space utilization visualization that displays the total amount of space that is used by each site or load unit. In addition, a Delivery performance chart is available. This chart displays the percentage of deliveries that are on time by month for the last four months. A Warehouse workload report is also available in both the rich client and Enterprise Portal. It projects what quantity of workload will be generated as input or output on a single warehouse. The following topics review some reports and inquiries that are available in Microsoft Dynamics AX 2012.

Objectives The objectives are: •

Review operations that are completed internally for Warehouse management.

•

Review the inquiries that are available for Warehouse management.

•

Describe the reports that are available for Warehouse management.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Scenario Ellen, the warehouse manager at Contoso, is responsible for all warehouse operations. This includes the inbound and outbound shipments of product, and it also includes the management, placement, and movements of items within the warehouse. The warehouse workers at Contoso are all trained to identify and correct issues that are found in the warehouse, such as identifying damaged inventory, moving inventory based on logistical requirements, refilling picking locations, and adjusting the on-hand quantities when cycle counting or conducting daily warehouse operations. Ellen can use various reports and inquiries to analyze the overall, current, and future state of the warehouse, such as the counting history inquiries, space utilization report, and workload capacity report. Sammy, the shipping and receiving clerk, can also use various reports and inquiries to help in daily tasks such as the on-hand inquiry, transaction inquiries, and printing labels. The following topics review the various techniques that can be used to manage inhouse inventory operations. This includes working with movements and adjustments in the warehouse and also reports and inquiries to analyze the state of the warehouse.

Pallet Transports Inquire About Pallets The Pallets form lets you inquire about and perform actions for a selected pallet. You can access the Pallets form by clicking Inventory and warehouse management > Setup > Inventory equipment > Pallets.

FIGURE 7.1: PALLETS FORM

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Module 7: Inhouse Warehouse Operations You can use the form to complete the following actions. •

Review on-hand inventory: Click On-hand to see the items that are on a selected pallet and the quantities of each item.

•

Review the history of movements on a pallet: To see a complete list of the history of transactions including receipts, issues, and movements on the pallet, click the Transactions button.

•

Access pallet transport information: To see the pallet transport information for a selected pallet, click Pallet transport. You can check the status of a pallet transport, update the status, or change the destination location for a pallet transport.

•

Move or relocate a pallet: You can move or relocate a pallet transport by clicking Functions > Move pallet.

•

Add items to a pallet: You can add items to a product by clicking Functions > Create input transport.

•

Adjust the quantities on a pallet: You can adjust the quantities on a pallet by completing a cycle count by clicking Functions > Quantity adjustment.

•

Trace the history of a pallet: You can print or display an inventory trace of a pallet by clicking Functions > Trace.

•

Print reports for a pallet: You can print a label for a pallet by clicking Print > Label. Additionally, you can print the on-hand inventory for a pallet by clicking Print > On-hand.

Pallet Transport Handling Form The Pallet transports handling form (Inventory and warehouse management > Inquiries > Item handling > Pallet transport handling) shows the information about pallet transports. If the handling status is started or activated, you can use the Functions button to change the final destination of the pallet (Functions > Change destination location). If the handling status is Registered, click Functions > Activate transport to release the pallet transport. The Lines button shows information about the items being moved in the transport.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

FIGURE 7.2: PALLET TRANSPORT HANDLING FORM – OVERVIEW TAB The General tab provides information about where the pallet is at a particular time.

FIGURE 7.3: PALLET TRANSPORT HANDLING FORM – GENERAL TAB

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Module 7: Inhouse Warehouse Operations Scenario: Move a Pallet One of the forklift drivers is picking full pallets sales orders out of the bulk storage area in the warehouse. The picking list indicates that pallet 1256676 is located in Aisle 01, Rack 03, Shelf 04. When the forklift driver arrives at this location, she finds a different pallet in that location. The forklift driver is trained to update the inventory in the system so that it correctly reflects the inventory in the system. So two pallet movements are created. One to move pallet 1256676 out of the location, and one to move the correct pallet into the location. Pallet movements are used in this scenario because the pallets are not being physically relocated. Therefore, pallet relocation with a pallet transport is not required. Instead, the forklift driver is just updating the location of the pallet in the warehouse.

Procedure: Move a Pallet You can move a pallet from one warehouse and location to another. When you move a pallet, the inventory that is located on the pallet moves with the pallet. Pallet transports are not used when you move a pallet. The physical relocation of the pallet must be handled manually. This process can be used to correct the location of a pallet that is updated incorrectly in the inventory and no physical movement of the pallet is required. To move a pallet, follow these steps: 1.

Open Inventory and warehouse management > Setup > Inventory equipment > Pallets.

2.

Select the pallet that you want to move.

3.

Click Functions > Move pallet.

FIGURE 7.4: MOVE PALLET FORM

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 4.

In the Move pallet dialog box, enter the warehouse and location where you want to put the pallet.

5.

Click OK.

Scenario: Relocate a Pallet Ellen, the warehouse manager at Contoso, is analyzing the daily receipts that are expected. She notices that a large shipment of DVD players is expected, and she does not want these items to be stored on the lower racks in the warehouse. Currently there is insufficient space on the upper racks. So, Ellen generates several pallet relocations so that the forklift drivers can make room for the shipment. After Ellen creates the pallet relocations, the pallet relocations appear in the Pallet transport form for the forklift drivers to process. A pallet relocation is used in this example so that the warehouse workers can be notified to physically move the pallets, and so that Ellen can track the progress of the movements.

Demonstration: Pallet Relocation Pallet relocation resembles moving a pallet. However, when you use the pallet relocation functionality, a pallet transport is created and you must process the pallet transport to complete the movement of the pallet.

Demonstration Steps 1.

Create a pallet relocation transport. a.

Open Inventory and warehouse management > Setup > Inventory equipment > Pallets.

b. Select the pallet that you want to relocate. For example, select 0000024_114. c.

Click Functions > Move pallet.

d. In the Location field select Out_01. e.

Select the Create relocation transport check box.

f.

Click OK.

g. Note the pallet transport number and then close the form that confirms a pallet transport is created. h. 2.

Close the Pallets form.

Process the pallet transport. a.

Open Inventory and warehouse management > Common > Pallet transports.

b. Select the pallet transport that was created earlier. c.

Click Start transport.

d. On the Start transport dialog box, click OK.

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Module 7: Inhouse Warehouse Operations e.

Click Complete transport.

f.

Close the Pallet transports form.

Refill Pallet Transports You can use the following methods to create a refill pallet transport. •

Set up the system to create a refill pallet transport automatically when you perform shipment reservations. This is set up in the Shipment reservation combinations form.

•

Manually create a refill pallet transport from the Picking routes form by clicking the Refill button.

•

Manually create a refill pallet transport from Inventory and warehouse management > Periodic > Locations > Create refill.

•

Run a periodic batch job by clicking Periodic > Locations > Create refill.

Note: If you have set up automatic refill, you do not have to run the Create refill batch job.

Methods for Refill Pallet Transports In Microsoft Dynamics AX 2012, to automatically start the refill transport, open the Store area form (Inventory and warehouse management > Setup > Inventory breakdown > Store areas) for the picking area and select the Automatic activation field. The minimum quantity required for your picking location must be specified in the Warehouse items form. When Automatic activation is selected, pallet refill transports are created and activated automatically as follows: •

When a picking route is activated or started.

•

When a refill pallet transport is completed.

•

During picking, when the quantity becomes less than the minimum refill quantity.

Be aware that the refill check routine examines if the physical on-hand quantity at the picking location is less than the minimum refill quantity. Picking lines in the Activated status and in the Started status are considered.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 To make sure that the number of pallets at the picking location do not grow too much, you can set up a maximum storage capacity from the following location: Product Information Management > Released Products > Manage Inventory > Warehouse items > Locations. This maximum can only be exceeded when a manual refill is performed and when you make an input transport from an inbound dock location to an item picking location.

Procedure: Create a Refill Transport for a Picking Location To create a refill pallet transport with a full or partial refill from the bulk location to the pick location, follow these steps: 1.

Open Inventory and warehouse management > Common > Pallet transports.

2.

Select the pallet that you want to start the transport for. If you want to make sure that no other employee can start this transport, click Lock transport.

3.

Click Start transport.

4.

In the Start transport form, you can view the pallet ID that the program automatically assigns for the To location.

Note: If the transport is a partial refill, you can assign a new pallet at the To location by clicking Create new To pallet and designating the pallet that you want to assign to the transport. Type the relevant information in the Pallet type and Pallet ID fields. Click OK. The status is then set to Started. 5.

Click Complete transport.

Note: If you have not specified the To location pallet and this is required, the program prompts you to assign a pallet at the To location in the Complete transport form.

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Module 7: Inhouse Warehouse Operations

Lab A: Pallet Operations Objectives John, a warehouse worker at Contoso, must relocate a pallet from warehouse 22 in the outbound dock location (Out_01) to a bulk storage location (03-01-3-1) in warehouse 23.

Task 1: Create a new pallet relocation to move pallet ID 00000017_114 from warehouse 22 to warehouse 23. High Level Steps 1.

Create a pallet relocation transport.

2.

Process the pallet transport.

Detailed Steps 1.

Create a pallet relocation transport. a.

Open Inventory and warehouse management > Setup > Inventory equipment > Pallets.

b. Select the pallet that you want to relocate. For example, select 0000017_114. c.

Click Functions > Move pallet.

d. In the Warehouse field, select 23. e.

In the Location field, type “03-01-3-1”.

f.

Select the Create relocation transport check box.

g. Click OK.

2.

h.

Note the pallet transport number, and then close the form that confirms a pallet transport is created.

i.

Close the Pallets form.

Process the pallet transport. a.

Open Inventory and warehouse management > Common > Pallet transports.

b. Select the pallet transport that was created earlier. c.

Click Start transport.

d. On the Start transport dialog box, click OK. e.

Click Complete transport.

f.

Close the Pallet transports form.

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Quantity Adjustments You can adjust the quantities of pallets, locations, or on-hand inventory. This functionality resembles manually creating a counting journal and then adjusting the inventory. However, Microsoft Dynamics AX 2012 includes several quantity adjustment buttons that you can use to quickly adjust the inventory.

Demonstration: Quantity Adjustments for Pallets You can adjust the quantities that are on a pallet directly from the Pallets form by following these steps.

Demonstration Steps 1.

Create a quantity adjustment from the Pallets form. a.

Open Inventory and warehouse management > Setup > Inventory equipment > Pallets.

b. Select the pallet for which you want to create a quantity adjustment. For example, select 00000018_114. c.

Click Functions > Quantity adjustment.

d. On the Counting form, in the Quantity field, type the quantity that you counted on the pallet. For example, type “54”.

FIGURE 7.5: COUNTING FORM e.

Click OK.

Note: If you close the form without clicking OK, the system prompts you to cancel the counting.

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Module 7: Inhouse Warehouse Operations Procedure: Counting from Picking Form When you use the Picking routes form to complete picking, you can create a quantity adjustment to cycle count the location that you are picking from. This can be useful when the quantity in the picking location does not match that in the system. To create a quantity adjustment from the Picking routes form, follow these steps.: 1.

Open Inventory and warehouse management > Common > Picking routes.

2.

In the Picking routes form, select the item that you want to adjust.

3.

Click Quantity adjustment to make an online count at the location.

Note: The Quantity adjustment button is only visible if you have entered a default name for the counting journal in the Inventory and warehouse management parameters form. How the lines are generated depends on whether you activate counting from Locations, Pallets, or Picking. 4.

The On-hand form displays the quantity in the item's inventory unit. Enter the counted quantity in the Quantity field.

5.

You can use the Dimensions display button to indicate the inventory dimensions that will be shown in the form.

6.

When you finish counting, click OK. This returns you to the Picking route form, and then you can resume the picking process.

Note: You can also manually create new lines for counting by clicking New. This might be required, for example, if a different item is in the picking location than what is expected. Lines that are not to be counted should be deleted. Otherwise, they are registered as zero counted.

Other Quantity Adjustments Similar steps can be used to count from the Inventory locations form and from the On-hand inventory form. •

To count from the Inventory locations form, open Inventory and warehouse management > Setup > Inventory breakdown > Inventory locations. Select the location for which you want to adjust the quantity, and then click Functions > Quantity adjustment.

•

To count from the On-hand form, open Inventory and warehouse management > Inquiries > On-hand. Select the item and location for which you want to adjust the quantity, and then click Quantity adjustment.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Inquiries You can use inquiries to view the following: •

Work that is started.

•

Work that is in progress.

•

Work that is completed.

•

The location of an item or items in the warehouse.

The Inventory and Warehouse Management > Inquiries Folder figure shows the list of all the available inquiries.

FIGURE 7.6: INVENTORY AND WAREHOUSE MANAGEMENT > INQUIRIES FOLDER Inquiries limit and sort the data presented to the user. Also, by using inquiries, you can complete the warehouse steps outlined in previous modules.

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Module 7: Inhouse Warehouse Operations For example, imagine you have a pallet ready for shipment. Use the inquiries to find the pallet with the Registered status in the Pallet transport handling form (Item handling > Pallet transport handling). You can activate the pallet transport from the Pallet transport handling form, and complete the transaction.

On-Hand Inventory On-hand inventory refers to the items that are currently in the warehouse or on order. The on-hand inventory can be divided among inventory dimensions or combined to view a summarized version of the information. On-hand inventory is generated and updated automatically when transactions are made in inventory, whether they are forecasted, physical, or financial. Open Inventory and warehouse management > Inquiries > On-hand inventory.

FIGURE 7.7: ON-HAND FORM – OVERVIEW TAB The Overview tab of the On-hand form provides a general overview of the selected inventory dimension and configuration. You can click the Dimension display button to select the level of detail that you are viewing.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 The following table describes the various quantities that are displayed in the form. Field

Description

Physical inventory

Physical quantity in the inventory. This quantity should match the actual quantity of the product that is in the specified location.

Physical reserved

Total quantity of the item that is physically reserved for the dimension. The items are still physically in the warehouse. However, they are allocated to other orders.

Available physical

Total available quantity (not reserved) from the physical inventory. This is calculated as the Physical inventory - Physical reserved.

Ordered in total

Total amount of ordered items. For example, the sum of all purchase orders and transfer orders that are not received.

On order

How much of the product that is on order. For example, the sum of all sales orders that are not delivered.

Ordered reserved

Total quantity of the item that is reserved on ordered receipts for the dimension. Amounts appear in the field when you total all issue transactions with the status Ordered reserved. Items that are reserved as ordered are not physically available in inventory and therefore cannot be directly picked and delivered from inventory.

Total available

Total available quantity of an item. This is calculated as Physical inventory - Physical reserved + Ordered in total - On order.

In addition to the On-hand inventory form, you can use the On-hand inventory list page to view the on-hand inventory information. The list page includes FactBoxes that display additional information about the on-hand inventory. To open the On-hand inventory list page, click Inventory and warehouse management > Common > On-hand inventory. When you open the On-hand inventory list page, a query form opens. This is where you must filter for the criteria to view on-hand inventory, and then click OK to open the list page.

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Module 7: Inhouse Warehouse Operations View On-Hand Inventory for a Specific Inventory Dimension The On-hand form can be accessed from many other areas of the system. You can view the on-hand quantities for an inventory dimension from a button on the source form. For example, if you open the On-hand form from the Locations form, the information is automatically filtered for the selected location. Each location from where you can access the on-hand inventory, sorted by inventory dimensions, is described in the following list. •

Locations: Open Inventory and warehouse management > Setup > Inventory breakdown > Locations. Select the location that you want to view the inventory for, and then click On-hand.

•

Pallet ID: Open Inventory and warehouse management > Setup > Inventory equipment > Pallets. Select the pallet that you want to view the inventory for, and then click On-hand.

•

Batch number: Open Inventory and warehouse management > Inquiries > Dimensions > Batch number. Select the batch number that you want to view the inventory for, and then click On-hand.

•

Serial number: Open Inventory and warehouse management > Inquiries > Dimensions > Serial number. Select the serial number that you want to view the inventory for, and then click On-hand.

Note: If you want to view on-hand inventory for a specific site or warehouse, you can use the On-hand inventory list page and filter for the values that you want.

View On-Hand Inventory from a Transaction You can view on-hand inventory that is related to a specific transaction or source document in the system. When you open the On-hand form from a transaction form, such as the Purchase order form, the data displayed in the form automatically filters to the item number and inventory dimension combinations that are specified on the order lines.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Some locations where you can access the on-hand inventory for a specific transaction include the following: •

Purchase order: Open Procurement and sourcing > Common > Purchase orders > All purchase orders. Select the purchase order that you want to view the on-hand quantities for. In the Maintain group of the Action Pane, click Edit. In the Purchase order lines FastTab, select the line that you want to view the inventory for, and then click Inventory > On-hand.

•

Sales order: Open Sales and marketing > Common > Sales orders > All sales orders. Select the sales order that you want to view the on-hand quantities for. In the Maintain group of the Action Pane, click Edit. In the Sales order lines FastTab, select the line that you want to view the inventory for, and then click Inventory > On-hand.

•

Production order: Open Production control > Common > Production orders > All production orders. Select the production order that you want to view the on-hand quantities for. Click Onhand in the Inventory group of the Action Pane.

•

Transfer order: Open Inventory and warehouse management > Periodic > Transfer orders. Select the transfer order that you want to view the on-hand quantities for. Select the line that you want to view on-hand inventory for in the Lines tab, and then click Inventory > On-hand.

•

Inventory journals: Open Inventory and warehouse management > Journals > Item transactions > Inventory adjustment. Select the journal that you want to view the on-hand quantities for. Click Lines. Select the line that you want to view on-hand inventory for, and then click Inventory > On-hand.

The On-hand form has a different appearance when it is opened from a source document. However the information that is displayed is the same. The On-hand Form figure shows an example of opening the On-hand form from the Purchase order form.

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Module 7: Inhouse Warehouse Operations

FIGURE 7.8: ON-HAND FORM

Intercompany On-Hand Form The Intercompany on-hand form displays the number of items that are available in the other sites and warehouses from each legal entity (company) in Microsoft Dynamics AX 2012. To open the Intercompany on-hand form, you must first open the On-hand form, select the item that you want to view the other companies' on-hand information for, and then click Intercompany on-hand.

FIGURE 7.9: INTERCOMPANY ON-HAND FORM

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Inventory Transactions Inventory transactions are the detailed transactions that contain the on-hand inventory. The transactions are created from any source document or transaction in the inventory management system. Each update to a source document updates the inventory transaction record. In some cases, a new inventory transaction can be created instead of changing the existing one. For example, a sales order has one line for a quantity of 100 units to be shipped. When the order is created, one inventory record is created. Later 80 units of the order are delivered to the customer. When the packing slip is updated, the system creates a new record for 20 units with a status of On order and the original transaction is changed to reflect a quantity of 80. Additionally, the original transaction is updated with a status of Deducted, and the Physical date field is updated with the packing slip date. You can open the Transactions form from Inventory and warehouse management > Inquiries > Transactions > Transactions.

FIGURE 7.10: TRANSACTIONS FORM Note: You can access the Transactions form from any of the specific inventory dimensions forms such as the Inventory locations form by clicking Inventory > Transactions, or by clicking Transactions in the Pallets form. Similar steps can be used from any source document line such as the purchase order lines or sales order lines.

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Module 7: Inhouse Warehouse Operations Postings The Posting form (Inventory and warehouse management > Inquiries > Transactions > Postings) shows inventory transactions that are physically and/or financially updated in the ledger. Click the Transactions button to view all fields in the related inventory transaction. (Refer to the "Inventory Transactions" topic in this module for more information.)

FIGURE 7.11: POSTINGS FORM

Counting History The Counting history form (Inventory and warehouse management > Inquiries > Counting history) shows a journal of the cycle counts that are made for each item. An inventory count is a snapshot of the current expected inventory levels compared to the actual quantity that is counted.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

FIGURE 7.12: COUNTING HISTORY FORM

Quality Management There are several quality management inquiry forms available in Microsoft Dynamics AX 2012. To access these forms, open Inventory and warehouse management > Inquiries > Quality management. The inquiry forms available include the following: •

Certificate of analysis: Displays a list of all certificates of analysis (COA) forms that are created. You can reprint a copy of the COA by clicking Print.

•

Related operation items: Displays a list of all items that are created from a non conformance.

•

Related operation charges: Displays a list of all charges that are created from a non conformance.

•

Related operation time sheets: Displays a list of all timesheets that are created from a non conformance.

Reports Microsoft Dynamics AX 2012 includes many preconfigured reports that you can use to view and analyze business data. All reports can be generated and printed, saved to an archive, viewed on your screen, emailed as an attachment, or saved as a file to a specified file location. Reports can also be scheduled to run at specified times and intervals by using the batch framework.

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Module 7: Inhouse Warehouse Operations You can also configure the system to send you an alert when a report is run on the batch server. The following topics review some reports that are available in the Inventory and warehouse management module.

Base Data Reports The Product base data report (Product Information Management > Reports > Product base data) collects all item base data that the company accounts use for purchases, sales, warehouse management, inventory journals, production, and projects. You can edit this information through the Released Products form. The Quantity setup report (Inventory and warehouse management > Reports > Base data > Quantity setup) lists the quantity of an item when the item is set up in warehouse management. The parameters for this are in the Default order settings form (Product Information management > Common > Released Products > Manage Inventory > Default order settings). The Picking locations report (Inventory and warehouse management > Reports > Base data > Picking locations) lists all the picking locations by warehouse. It also shows the items that are assigned to each picking location as a default. Items without a default picking location are not displayed in the report.

Shipment List Report The Shipment list report (Inventory and warehouse management > Reports > Transactions > Shipment list) is a printed report of the items shipped from the warehouse. This is a hard copy of the shipping inquiry.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

FIGURE 7.13: SHIPMENT LIST REPORT SAMPLE

On-Hand Inventory Report You can use the On-hand inventory report to print on-hand inventory according to quantity. The quantity is based on the on-hand inventory and the product, tracking, and storage dimensions. You can select the product, tracking, and storage dimensions that you want to include in the report. Open Inventory and warehouse management > Reports > On-hand > Onhand inventory.

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Module 7: Inhouse Warehouse Operations

FIGURE 7.14: ON-HAND INVENTORY REPORT SAMPLE How to Filter the Data on the On-hand Inventory Report When you generate the On-hand Inventory report, the following default parameters appear. Then you can use these parameters to filter the data that you want to appear on the report. •

View: Select check boxes in this field group to print available information for on-hand inventory. o

Configuration

o

Size

o

Color

o

Site

o

Warehouse

o

Batch number

o

Location

o

Pallet ID

o

Serial number

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 •

•

Inventory dimensions: Click Select and then create a query that is based on the following dimensions. o

Configuration

o

Size

o

Color

Item number: Click Select to indicate one or more item numbers.

Critical On-Hand Inventory Report You can use the Critical on-hand inventory report to print on-hand inventory that is less than the minimum. The status of minimum is taken from the on-hand inventory and the product, tracking, and the storage dimensions that are inserted on this report. Open Inventory and warehouse management > Reports > On-hand > Critical on-hand inventory.

FIGURE 7.15: CRITICAL ON-HAND INVENTORY REPORT SAMPLE

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Module 7: Inhouse Warehouse Operations How to Filter the Data on the Critical On-hand Inventory Report When you generate the Critical on-hand inventory report, the following default parameters appear. Then you can use these parameters to filter the data that appears on the report. •

Item number: Click Select to indicate one or more item numbers.

•

Inventory dimensions: Click Select, and then create a query that is based on the following dimensions. o

Configuration

o

Size

o

Color

o

Site

o

Warehouse

Note: The Critical on-hand inventory report is not linked to any inquiry. The critical on-hand inventory is set up in the Item coverage form (Product Information management > Common > Released Products > Plan > Item coverage). On the General tab of this form, use the Min./Max. field group to set up the minimum and maximum inventory quantity for the item that you want to be maintained.

Items in Quarantine Report You can use the Items in quarantine report to print a list of items in quarantine. Select the product, tracking, and storage dimensions that you want to include in the report. Open Inventory and warehouse management > Reports > Status > Items in quarantine.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

FIGURE 7.16: ITEMS IN QUARANTINE REPORT SAMPLE How to Filter the Data on the Items in Quarantine Report When you generate the Items in quarantine report, the following default parameters appear. Then you can use these parameters to filter the data that appears on the report. •

View: Select check boxes in this field group to print available information for items in quarantine.

•

Status: The default print range is from the status Started to the status Reported as finished.

Note: This report defaults to search for items that are currently in quarantine . This is why the Status defaults as both Started and Report as finished. This can be changed by clicking Select. If you change the status, it could change the meaning of the data displayed to include items that are currently not in quarantine.

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•

Quarantine number: Click Select, and then create a query to include one or more quarantine numbers in the report.

•

Item number: Click Select, and then create a query to include one or more item numbers in the report.

•

Inventory dimensions: Click Select, and then create a query that is based on the Size, Color, or Configuration.

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Module 7: Inhouse Warehouse Operations Physical Inventory by Inventory Dimensions Report You can use the Physical inventory by inventory dimension report (Inventory and warehouse management > Reports > Status > Physical inventory > Physical inventory by inventory dimensions) to print the physical inventory based on the inventory dimension for a specific date.

FIGURE 7.17: PHYSICAL INVENTORY BY INVENTORY DIMENSION REPORT SAMPLE

Labels Label reports can print to both a special type of paper and printer that can be attached to a location or pallet. Location Label Report The Location label report prints the details of the location including the warehouse, aisle, rack, and shelf. To print the Location label report, click Inventory and warehouse management > Reports > Labels > Location label. You can also print this report from the Locations form.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Pallet Label Report Use the Pallet label report to print the name of the pallet. If you select the bar code option, the label will include the pallet's bar code for easier pallet identification within warehouse management. To print the Pallet label report, click Inventory and warehouse management > Reports > Labels > Pallet label, or you can print this report from the Pallets form.

Space Utilization Scenario Ellen, the warehouse manager at Contoso, is responsible for managing the space that is available in the warehouse and also makes sure that the inbound products can be stored in the warehouse. Information about current and forecasted space utilization is important for Ellen to make decisions about where items should be stored. This helps Ellen identify problems with missing space for items that will arrive in the future and also problems related to an excess of unused space. To avoid space-related issues, Ellen can analyze how much capacity her warehouse or warehouses are currently using and the amount they will use in the future. Ellen can see detailed transactions causing space management issues and avoid those issues with future projections. The Space Utilization feature in Microsoft Dynamics AX 2012 lets you view the current capacity of your warehouse and the projected capacity in the future. Forecasted capacity is based on a master plan and other space utilization settings that are defined by the warehouse manager. Ellen can select a master plan based on her needs for space utilization. She can select how many days of future space that must be calculated, and if she wants to include either planned or confirmed transactions or both. To use the Space Utilization feature in Microsoft Dynamics AX 2012 there are three basic steps.

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1.

Configure one or more space utilization setup templates.

2.

Run the Schedule load utilization periodic job.

3.

Analyze the space utilization information. This can be performed in one of two ways. o

Run the Warehouse load utilization report from Inventory and warehouse management > Reports > Analysis.

o

View the Space utilization web part in the Warehouse manager role center.

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Module 7: Inhouse Warehouse Operations Note: For more information about how to view the Space utilization web part in the Warehouse manager role center, refer to the Role Centers topic later in this module.

Demonstration: Configure and Run the Space Utilization Report To use the Space Utilization feature in Microsoft Dynamics AX 2012, three basic steps must be completed and data from at least one master plan must be generated before the report can be executed. Before you can run the Schedule load utilization process, you must run Master scheduling for the master plan that you want to forecast the capacity for. This can be completed by opening Master planning > Periodic > Master scheduling. Select the Master plan that you want to update, and then click OK. For more information about Master planning, refer to the Master Planning in Microsoft Dynamics AX 2012 course. 1.

Configure one or more space utilization report configurations. The space utilization templates define which types of storage should be analyzed: warehouse, zone, or warehouse and zone storage mode. You can create many templates for different scenarios.

For example, Ellen A is responsible for the whole site A, that consists of two warehouses, A and B. She must see analytics for each warehouse, as the most detailed reporting unit, aggregated by site for the next 10 days. At the same time, Ellen B is responsible for the warehouse C only, and she wants to see analytics for warehouse C in the warehouse zones, as the most detailed reporting unit. She is interested in the forecasting date for the next 3 days. 2.

Run the Schedule load utilization periodic job. The Schedule load utilization periodic job is used to update the information in the database about the space utilization. The report and role center web part use the information from the periodic job to display the utilization information. To control how the amounts are calculated when you run the Schedule load utilization periodic job, you must select the master plan, space utilization setup template, and the number of days forward the report will project.

3.

Analyze the space utilization information. This can be performed in one of two ways. o o

Run the Warehouse load utilization report. View the Space utilization web part in the Warehouse manager role center.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Note: It may take several minutes to complete the Master scheduling periodic job. The following demonstration requires that master plan 10 is updated before completing the demonstration steps. If the master plan is not updated, the steps will work. However, the report will not display any information.

Demonstration Steps 1.

Run Master scheduling. a.

Open Master planning > Periodic> Master scheduling.

b. Select Master plan 10. c. 2.

Click OK.

Create a new space utilization setup template. a.

Open Inventory and warehouse management > Setup > Warehouse reports > Space utilization.

b. Click New to create a new template. c.

In the Space utilization field, type “Site1”.

d. In the Name field, type “Site 1”. e.

On the General FastTab, in the Storage load mode field, select Warehouse.

Note: You can also select Zone or Warehouse and zone in the Storage load field. This field determines how the report outputs. For example, if Warehouse is selected, the report outputs one line for each warehouse. If Zone is selected, the report outputs one line for each store zone. If Warehouse and zone are selected, the report outputs one line for each warehouse and store zone combination. Additionally, you can select the Exclude blocked locations check box. When this option is selected, the report does not output capacity for a location that is locked by the inventory-blocking feature. f.

On the Location type FastTab, select the following check boxes: i.

Bulk location

ii.

Picking location

iii. Production input location iv. Inspection location g. Click Close to exit the form.

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Module 7: Inhouse Warehouse Operations Note: The selections that you make on the Location type FastTab are used when you run the Schedule load utilization periodic job. Only location types that are selected are analyzed when calculating the current and forecasted capacity. You can create more than one space utilization setup and switch between different setups available on the Schedule load utilization form. 3.

Run the Schedule load utilization periodic job. a.

Open Inventory and warehouse management > Periodic > Schedule load utilization.

b. In the Master plan field, select 10. c.

In the Number of days field, type “7”. This field is used to determine how many days into the future the capacity is calculated and displayed.

d. In the Space utilization field, select Site1. e.

Click OK.

Note: This process may take several minutes to complete. In a production environment, we recommend that you use the Batch processing feature to run this job at set intervals. If you plan to use the batch processing feature, consider setting the schedule to run after the MRP calculations are finished. This makes sure that the most current data is included. 4.

Run the Space utilization report. a.

Open Inventory and warehouse management > Reports > Analysis > Warehouse load utilization.

b. In the Show by field, select Load unit. Note: The Show by field determines how the rows of the report are displayed. If Site is selected, the report outputs one row for each site. If Load unit is selected, the Storage load field on the Space utilization setup template determines how the rows are printed. c.

In the Site field, select Site 2.

d. In the Space utilization setup field, select Site1. e.

Click the Load unit drop-down box.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Note: The Load unit field only applies if the Show by field is set to Load unit and if the Space utilization setup field is selected. The Load unit drop-down box can vary based on the option selected in the Storage load field on the selected Space utilization setup field. For example, if the Storage load is set to Zone, the Load unit drop-down box will display a list of store zones. f.

Select the check box next to 21 and 22, and then click OK.

g. Select Volume in the Load type field. h.

Click OK.

FIGURE 7.18: WAREHOUSE LOAD UTILIZATION REPORT The Warehouse load utilization report prints to the screen. In this case, the percentage of volume capacity used compared to the maximum volume capacity is displayed for the next seven days. The report printed one record for each warehouse that can be viewed in the Load unit column. If current or future percentage is over the maximum capacity for the load unit in pallets, volume, or weight, the cells can be colored red to indicate where problems may occur. By running the report in different units such as pallets, volume, or weight, the report may display issues in different places. For example, if the report is run in pallets the report displays various red sections. This indicates that there is a potential max capacity issue. Later, the user runs the report again with volume. There are no red fields. This indicates that the number of pallets could cause an issue but the overall volume does not surpass capacity. i.

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On the Warehouse load utilization report, click the warning icon to the left of warehouse 21 in the Load unit column. This warning icon indicates that the warehouse is missing some setup and the master data displayed in cells is incomplete.

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Module 7: Inhouse Warehouse Operations j.

A new window opens with the Warehouse load utilization – missing setup report displayed. Review the information, and use the Deficiency type column to guide you for correcting the missing setup for each item. Click Close when you are finished reviewing.

Note: There are four types of deficiencies. •

Pallet conversion: Indicates that the released product is missing default pallet information.

•

Volume conversion: Indicates that the released product is missing one or more fields for volume (including height, width, or depth.)

•

Weight conversion: Indicates that the released product is missing weight information.

•

Fallback warehouse: Indicates that the product is missing warehouse, and that a fallback warehouse is not configured in the Inventory and warehouse management module.

For more information about how to configure released products, refer to the Supply Chain Foundation in Microsoft Dynamics AX 2012 course.

Workload Capacity Workload capacity resembles space utilization. The primary difference is that space utilization is used to analyze the physical capacity of storage in a given load unit. Whereas workload capacity is used to analyze expected workload for one or several warehouses in order to fulfill all planned movements in and out of the given warehouses. When you determine the capacity of a warehouse, you can consider many factors. For example, in a production warehouse, you could consider the volume of product that can be produced during peak performance for each day. In another example, you could consider how many forklifts are available and how many pallets can be moved by each forklift each day to determine the capacity.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 You can create many Workload capacity configurations to meet each of your reporting requirements. Each configuration lets you specify an inbound and outbound daily capacity. If the capacity is not defined, you can view the report and analyze today’s and future transactions for the warehouses selected in the setup. Indications by color do not work because of the missing max capacity numbers to match against. The capacity for each warehouse can be specified in number of pallets, volume, or weight limits. You can also specify several Workload capacity setups for each warehouse. This is useful, for example, if your workforce varies by season. You can create various setups to account for different workforce fluctuations. You can also mix and match the units that are used for inbound and outbound capacity. For example, you can specify an inbound capacity in number of pallets, and the outbound capacity in weight. Note: The report is only viewed in one unit. For example, if only pallet limit is specified for inbound and only volume is specified for outbound but the user runs the report to view pallets in outbound, the report is blank because no limit is set in pallets to match against. After you specify the limits for each warehouse, you must determine which inbound and outbound transactions should be considered when calculating the capacity for each warehouse. The following table includes the transactions that can be included for inbound and outbound capacity. The Warehouse capacity report gives insight into current and future workload pressure on one or several warehouses by using color to indicate whether the workload surpasses inbound or outbound limits. By clicking each warehouse, regardless of color, you can analyze the transactions generating workload in order to prevent future problems. This helps eliminate delays in shipping or receiving caused by workload issues. You can move transactions or adjust workforce if it is necessary. Transaction Types for Inbound Workload

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Transactions Types for Outbound Workload

Purchase order

Sales order

Production

Planned intercompany demand

Production line

Transfer order shipment

Inventory journal

Demand forecast

Inventory journal transfer

Transfer requirement

Transfer order receive

Safety stock

Planned production order

Quotation

BOM line

Production line

Planned purchase orders

Inventory journal

Planned transfer

Inventory journal transfer

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Module 7: Inhouse Warehouse Operations Transaction Types for Inbound Workload

Transactions Types for Outbound Workload

Kanban

BOM line

Kanban line

Kanban line

Planned kanban

Planned kanban line

To use the Warehouse Capacity feature in Microsoft Dynamics AX 2012 there are three basic steps: 1.

Configure one or more workload capacity configuration templates.

2.

Run the Schedule workload periodic job.

3.

Analyze the warehouse capacity information. This can be performed in one of two ways. o o

Run the Warehouse capacity report. View the Warehouse capacity web part in the Warehouse manager role center.

Demonstration: Configure and Run the Warehouse Capacity Report Scenario: Ellen, the warehouse manager at Contoso, is responsible for Site 1 and wants to analyze the capacity at each of her warehouses so that she can make scheduling decisions. She has determined the following details: •

Warehouse 11 is used as the main warehouse for shipping and receiving products. This warehouse has an inbound capacity volume limit of 1000 and an outbound volume limit of 600. The inbound transaction types that are tracked in warehouse 11 include purchase orders, inventory journals, inventory journal transfers, transfer order receipts, planned purchase orders, and planned transfers. The outbound transactions types that are tracked in the warehouse include sales orders, planned intercompany demand, transfer requirements, sales quotations, and inventory journals and transfers.

•

Warehouse 12 is used for production and the products are transferred in and out of the warehouse. This warehouse has an inbound capacity volume limit of 800 and an outbound volume limit of 600. The inbound transaction types that are tracked in warehouse 12 include production orders and lines, inventory journals and transfers, transfer order receipts, planned production orders, and planned transfers. The outbound transactions types that are tracked in the warehouse include sales orders, transfer requirements, production lines, and inventory journals and transfers.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 •

Warehouse 18 is used for quarantine and quality inspections. This warehouse has an inbound capacity of 10 inbound pallets and 10 outbound pallets per day. The inbound transaction types that are tracked in warehouse 18 include inventory journals and transfers, transfer order receipts, and planned transfers. The outbound transaction types that are tracked in the warehouse include transfer order shipments, inventory journals and transfers, and BOM lines.

•

Warehouse 19 is used for bulk storage and overflow storage from the main warehouse. This warehouse has a capacity of 80 pallets inbound and outbound each day. The inbound transaction types that are tracked in warehouse 18 include inventory journals and transfers, transfer order receipts, and planned transfers. The outbound transactions types that are tracked in the warehouse include transfer order shipments, transfer requirements, and inventory journals and transfers.

This demonstration shows how to set up and analyze the warehouse capacity based on the scenario outlined.

Demonstration Steps 1.

Create a new workload capacity configuration. a.

Open Inventory and warehouse management > Setup > Warehouse reports > Workload capacity.

b. Click New to create a new record. c.

In the Workload field, type “Site1”.

d. In the Name field, type “Site 1”. 2.

Configure warehouse 11. a.

Click the New button that is located in the grid above the General FastTab to add a warehouse.

b. In the Warehouse field, select 11. c.

In the Inbound volume limit field, type “1000”.

d. In the Outbound volume limit field, type “600”. Note: You can combine max workload for each warehouse by selecting the Combined inbound and outbound workload check box. We recommend this when employees assigned to inbound processes can also help with outbound processes. In this case, the visual data presentation shows a workload report for the entire warehouse and is not separated by color coding.

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Module 7: Inhouse Warehouse Operations e.

Under the Transaction types FastTab.

f.

In the Transaction types for the inbound workload group, select the following check boxes: i.

Purchase order

ii.

Inventory journal

iii. Inventory journal transfer iv. Transfer order receive v.

Planned purchase order

vi. Planned transfer g. In the Transaction types for the outbound workload group, select the following check boxes i.

Sales order

ii.

Planned intercompany demand

iii. Transfer order shipment iv. Transfer requirement v.

Quotation

vi. Inventory journal vii. Inventory journal transfer 3.

Configure warehouse 12. a.

Click the New button below the Name field to add a warehouse.

b. In the Warehouse field, select 12. c.

In the Inbound volume limit field, type “800”.

d. In the Outbound volume limit field, type “600 “. e.

Under the Transaction types FastTab.

f.

In the Transaction types for the inbound workload group, select the following check boxes: i.

Production

ii.

Production line

iii. Inventory journal iv. Inventory journal transfer v.

Transfer order receive

vi. Planned production order vii. Planned transfer g. In the Transaction types for the outbound workload group, select the following check boxes: i.

Sales order

ii.

Transfer order shipment

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 iii. Transfer requirement iv. Production line v.

Inventory journal

vi. Inventory journal transfer 4.

Configure warehouse 18. a.

Click the New button below the Name field to add a warehouse.

b. In the Warehouse field, select 18. c.

In the Inbound pallet limit field, type “10”.

d. In the Outbound pallet limit field, type “10”. e.

Under the Transaction types FastTab.

f.

In the Transaction types for the inbound workload group, select the following check boxes: i.

Inventory journal

ii.

Inventory journal transfer

iii. Transfer order receive iv. Planned transfer g. In the Transaction types for the outbound workload group, select the following check boxes: i.

Transfer order shipment

ii.

Inventory journal

iii. Inventory journal transfer iv. BOM line 5.

Configure warehouse 19. a.

Click the New button below the Name field to add a warehouse.

b. In the Warehouse field, select 19. c.

In the Inbound pallet limit field, type “80”.

d. In the Outbound pallet limit field, type “80”. e.

Under the Transaction types FastTab.

f.

In the Transaction types for the inbound workload group, select the following check boxes: i.

Inventory journal

ii.

Inventory journal transfer

iii. Transfer order receive iv. Planned transfer

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Module 7: Inhouse Warehouse Operations g. In the Transaction types for the outbound workload group, select the following check boxes: i.

Transfer order shipment

ii.

Transfer requirement

iii. Inventory journal iv. Inventory journal transfer Note: This setup only has to be done one time, and not every time that the report is run. It only has to be adjusted if you are editing a current setup or creating a new one. 6.

Run the Scheduling workload periodic job. a.

Open Inventory and warehouse management > Periodic > Schedule workload.

b. In the Master plan field, select 10. c.

In the Number of days field, type “7”. This field determines how many days into the future the capacity is scheduled for.

d. In the Workload field, select Site1. e.

Click OK.

Note: This process may take several minutes to complete. In a production environment, we recommend that you use the Batch processing feature to run this job at set intervals. Also notice that if the Master plan is not updated, the process will not update with the most accurate information. 7.

Run the Workload capacity report. a.

Open Inventory and warehouse management > Reports > Analysis > Workload capacity.

b. In the Number of columns field, type “7”. c.

In the Order type field, select Planned and confirmed.

Note: The Order type field determines which types of orders appear on the report in combination with the Workload capacity template. For example, if Planned is selected on the report dialog box and the workload template has check boxes for planned purchase order and planned production orders selected, the report outputs those two types of orders even if the workload capacity template has purchase orders and production orders selected. d. In the Load type field, select Volume.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Note: The Load type field determines the unit of measure in which the percentages of capacity display in the report. The options include pallet, volume, and weight. The results appear sorted by color but the statuses may vary based on the unit selected. e.

In the Workload capacity field, select Site1.

f.

Click OK.

FIGURE 7.19: WAREHOUSE CAPACITY REPORT The Workload capacity report prints to the screen. Here you can see a pie graph prints for each warehouse that has activity. Note: The look of this report varies based on multiple factors. In most cases, the report displays a pie chart with two sides. The left represents inbound, and the right represents outbound. The colors differ if inbound and outbound are treated as separate. A solid-color circle appears when inbound and outbound are set up as one unit. If one side is missing, such as the Workload Capacity graphic, it means there is no work to complete for that side. In this case, there is no outbound work to complete. The inbound side has no issue, which is indicated by the green color. •

Green indicates work that is within the capacity limits.

•

Red indicates problems with the capacity limits.

•

Yellow indicates that work exists but there are no limits set to match the work.

•

White space indicates that no work exists for that section.

The color coding stays the same regardless of setup.

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Module 7: Inhouse Warehouse Operations g. On the Workload capacity report, click the warning icon to the left of the warehouse 11 pie graph. This warning icon indicates that the warehouse is missing some setup and the data is incomplete. h.

A new window opens with the Warehouse workload – missing setup report displayed. Review the information, and use the Deficiency type column to guide you as you correct the missing setup for each item. Click Close when you are finished reviewing.

Note: There are three types: •

Pallet conversion: Indicates that the released product is missing default pallet information.

•

Volume conversion: Indicates that the released product is missing one or more fields for volume (including height, width, or depth.)

•

Weight conversion: Indicates that the released product is missing weight information.

For more information about how to configure released products, refer to the Supply Chain Foundation in Microsoft Dynamics® AX 2012 course. i.

On the Workload capacity report window, click the pie chart for warehouse 11. This lets you drill down into the details.

Note: If a Calendar icon appears, it indicates that some transactions are incomplete. The pie chart may still appear green if the user can handle the overflow of work. For example, a purchase order was supposed to arrive yesterday but the truck driver was running late and it was not received. That workload should be expected today. The user can click the calendar icon to view the details of the backlog. This icon does not appear when all transactions are on time. These transactions are not matched against the set limits because it is unclear when they will be completed. This is meant to make the user aware. j.

The Inbound and outbound workload for warehouse report appears on your screen. Review the information on the report. The solid horizontal line on the graph represents the inbound workload limit, and the dotted horizontal line represents the outbound workload limit.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

FIGURE 7.20: INBOUND AND OUTBOUND WORKLOAD FOR WAREHOUSE REPORT SAMPLE Note: The report includes the MRP plan to distinguish which plan the report is based on, the Last MRP time to indicate how recent the data is and its relevance, and the Workload type to indicate the unit of measure the data displays. You can click the pie chart on the Inbound and outbound workload for warehouse report to additionally drill-down into the details of the receipts and issues for the selected warehouse. If the calendar icon appears, you can click it to review any backlog. k.

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Click Close to exit the reports.

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Module 7: Inhouse Warehouse Operations

Lab B: Set Up and Run the Warehouse Capacity Report Scenario Ellen, the warehouse manager at Contoso, is responsible for Site 2 and wants to analyze the capacity at each of her warehouses so that she can make scheduling decisions. She has determined the following details: •

Warehouse 21 is used as the main warehouse for shipping and receiving products. This warehouse has an inbound capacity volume limit of 5000 and an outbound volume limit of 1000. The inbound transaction types that are tracked in warehouse 21 include purchase orders, inventory journals, inventory journal transfers, transfer order receipts, planned purchase orders, and planned transfers. The outbound transactions types that are tracked in the warehouse include sales orders, planned intercompany demand, transfer requirements, sales quotations, and inventory journals and transfers.

•

Warehouse 22 is used for production and the products are transferred in and out of the warehouse. This warehouse has an inbound capacity volume limit of 1800 and an outbound volume limit of 900. The inbound transaction types that are tracked in warehouse 22 include production orders and lines, inventory journals and transfers, transfer order receipts, planned production orders, and planned transfers. The outbound transactions types that are tracked in the warehouse include sales orders, transfer requirements, production lines, and inventory journals and transfers.

•

Warehouse 28 is used for quarantine and quality inspections. This warehouse has an inbound capacity of 20 inbound pallets and 20 outbound pallets per day. The inbound transaction types that are tracked in warehouse 28 include inventory journals and transfers, transfer order receipts, and planned transfers. The outbound transactions types that are tracked in the warehouse include transfer order shipments, inventory journals and transfers, and BOM lines.

•

Warehouse 29 is used for bulk storage and overflow storage from the main warehouse. This warehouse has a capacity of 100 pallets inbound and outbound each day. The inbound transaction types that are tracked in warehouse 28 include inventory journals and transfers, transfer order receipts, and planned transfers. The outbound transactions types that are tracked in the warehouse include transfer order shipments, transfer requirements, and inventory journals and transfers.

Use this information to set up and run the Warehouse capacity report.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Exercise 1: Create a New Workload Capacity Configuration, and then Run Master Scheduling. High Level Steps 1.

Run Master scheduling.

2.

Create a new workload capacity configuration.

Detailed Steps 1.

Run Master scheduling. a.

Open Master planning > Periodic> Master scheduling.

b. Select Master plan 40. c. 2.

Click OK.

Create a new workload capacity configuration. a.

Open Inventory and warehouse management > Setup > Warehouse reports > Workload capacity.

b. Click New to create a new record. c.

In the Workload field, type “Site2”.

d. In the Name field, type “Site2”.

Exercise 2: Configure the Warehouses for Site 2. High Level Steps 1.

Configure warehouse 21.

2.

Configure warehouse 22.

3.

Configure warehouse 28.

4.

Configure warehouse 29.

Detailed Steps 1.

Configure warehouse 21. a.

In the grid above the General FastTab, click New to add a warehouse.

b. In the Warehouse field, select 21. c.

In the Inbound volume limit field, type “5000”.

d. In the Outbound volume limit field, type “1000”. Note: If the warehouse is set up to combine inbound and outbound responsibilities, only one field exists.

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e.

Under the Transaction types FastTab.

f.

In the Transaction types for the inbound workload group, select the following check boxes: i.

Purchase order

ii.

Inventory journal

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Module 7: Inhouse Warehouse Operations iii. Inventory journal transfer iv. Transfer order receive v.

Planned purchase order

vi. Planned transfer g. In the Transaction types for the outbound workload group, select the following check boxes: i.

Sales order

ii.

Planned intercompany demand

iii. Transfer order shipment iv. Transfer requirement v.

Quotation

vi. Inventory journal vii. Inventory journal transfer 2.

Configure warehouse 22. a.

In the grid above the General FastTab, click the New button to add a warehouse.

b. In the Warehouse field, select 22. c.

In the Inbound volume limit field, type “1800”.

d. In the Outbound volume limit field, type “900”. e.

Under the Transaction types FastTab.

f.

In the Transaction types for the inbound workload group, select the following check boxes: i.

Production

ii.

Production line

iii. Inventory journal iv. Inventory journal transfer v.

Transfer order receive

vi. Planned production order vii. Planned transfer g. In the Transaction types for the outbound workload group, select the following check boxes: i.

Sales order

ii.

Transfer order shipment

iii. Transfer requirement iv. Production line v.

Inventory journal

vi. Inventory journal transfer

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 3.

Configure warehouse 28. a.

In the grid above the General FastTab, click the New button to add a warehouse.

b. In the Warehouse field, select 28. c.

In the Inbound pallet limit field, type “20”.

d. In the Outbound pallet limit field, type “20”. e.

Under the Transaction types FastTab.

f.

In the Transaction types for the inbound workload group, select the following check boxes: i.

Inventory journal

ii.

Inventory journal transfer

iii. Transfer order receive iv. Planned transfer g. In the Transaction types for the outbound workload group, select the following check boxes: i.

Transfer order shipment

ii.

Inventory journal

iii. Inventory journal transfer iv. BOM line 4.

Configure warehouse 29. a.

In the grid above the General FastTab, click the New button to add a warehouse.

b. In the Warehouse field, select 29. c.

In the Inbound pallet limit field, type “100”.

d. In the Outbound pallet limit field, type “100”. e.

Under the Transaction types FastTab.

f.

In the Transaction types for the inbound workload group, select the following check boxes: i.

Inventory journal

ii.

Inventory journal transfer

iii. Transfer order receive iv. Planned transfer g. In the Transaction types for the outbound workload group, select the following check boxes: i.

Transfer order shipment

ii.

Inventory journal

iii. Inventory journal transfer iv. BOM line

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Module 7: Inhouse Warehouse Operations Exercise 3: Run the Scheduling workload periodic job. High Level Steps 1.

Run the Scheduling workload periodic job.

Detailed Steps 1.

Run the Scheduling workload periodic job. a.

Open Inventory and warehouse management > Periodic > Schedule workload.

b. In the Master plan field, select 40. c.

In the Number of days field, select 7.

d. In the Workload field, select Site2. e.

Click OK.

Exercise 4: Run the Workload capacity report. High Level Steps 1.

Run the Workload capacity report.

Detailed Steps 1.

Run the Workload capacity report. a.

Open Inventory and warehouse management > Reports > Analysis >Workload capacity.

b. In the Number of columns field, type “7”. c.

In the Order type field, select Planned and confirmed.

d. In the Load type field, select Volume. e.

In the Workload capacity field, select Site2.

f.

Click OK.

Role Centers Microsoft Dynamics AX provides a set of SharePoint served websites that you use to reach data and participate in business processes by using web-based forms. These sites are collectively called Enterprise Portal for Microsoft Dynamics AX. Enterprise Portal can be configured to display role-specific home pages that are called role centers. Role centers provide an out-of-the-box overview of information that relates to a user’s job function in the business or organization. This information includes transaction data, alerts, and links, common tasks that are associated with a user's role in the company, and reports that are generated by Microsoft SQL Server Reporting Services or Microsoft SQL Server Analysis Services.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Role centers can be viewed in Enterprise Portal or on the Home module in the Microsoft Dynamics AX rich client. Role centers are assigned to users in the System administration module on the User profiles form. Each user can be assigned to one profile in each legal entity. Warehouse management in Microsoft Dynamics AX 2012 provides two role centers: One designed for the warehouse manager and one for the shipping and receiving clerk. The following topics review these role centers and the components of each.

Warehouse Manager To view the Warehouse manager role center, following these steps: 1.

Open System administration > Common > Users > User profiles.

2.

Select Warehouse manager in the list.

3.

Click View role center.

Note: The website may time out and you will receive an error message. Click Refresh in your internet browser.

FIGURE 7.21: WAREHOUSE MANAGER ROLE CENTER PAGE

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Module 7: Inhouse Warehouse Operations Note: Internet Explorer opens to the Warehouse manager role center page in Enterprise Portal. This may take several minutes to open and refresh all the objects. If the page does not load, click Refresh. By default, the Warehouse manager role center page includes the following web parts. •

Warehouse load utilization

•

Workload capacity

•

Business overview (including SIFOT, Shipped in full on time, and KPI Key performance indicators)

•

My links

•

My reports

•

Work list

•

Connect

Note: By default, the Warehouse load utilization and Workload capacity web parts are empty and must be configured. In addition, data from MRP must be generated with the reports run at least one time. Each warehouse manager can change the view of his or her preferred configurations of warehouse space utilization and warehouse workload reports within the same Microsoft Dynamics AX 2012 installation. The Administrator can configure the default values for the web parts from Enterprise Portal. Each user who is assigned to the Warehouse manager user profile can also customize the page for his or her preferences.

Shipping and Receiving Clerk To view the Shipping and receiving role center, follow these steps: 1.

Open System administration > Common > Users > User profiles.

2.

Select Shipping and Receiving in the list.

3.

Click View role center.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

FIGURE 7.22: SHIPPING AND RECEIVING ROLE CENTER PAGE Note: Internet Explorer opens to the Shipping and receiving role center page in Enterprise Portal. This may take several minutes to open and refresh all the objects. If the page does not load, click Refresh. By default, the Shipping and receiving role center page includes the following web parts: •

Warehouse load utilization

•

Workload capacity

•

My links

•

My reports

•

Work list

•

Connect

Note: By default, the Warehouse load utilization and Workload capacity web parts are empty and must be configured. The Administrator can configure the default values for the web parts from Enterprise Portal. Each user who is assigned to the Warehouse manager user profile can also customize the page for his or her preferences. For more information about how to configure the web parts, refer to the "Procedure: Configure the Warehouse Load Utilization" topic in this module.

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Module 7: Inhouse Warehouse Operations Procedure: Configure the Warehouse Load Utilization Web Part To configure the Warehouse load utilization web part from Enterprise Portal, follow these steps: 1.

With the Warehouse manager role center page open, click the drop-down arrow on the Warehouse load utilization web part.

2.

Click Edit web part.

3.

In the Warehouse load utilization configuration pane on the right side of the screen, collapse the Report selection node.

4.

In the Report parameters node, configure the web part options. a.

In the Site group, clear the Use the default parameter value check box. Then, select Site 2 from the list.

b. In the Space utilization setup group, clear the Use the default parameter value check box. Then, in the Space utilization setup drop-down box, select WS22 – Warehouse 22. c.

In the Load unit group, clear the Use the default parameter value check box. Then, press Ctrl on your keyboard, and select 21, 22, and 23 in the list.

d. In the Load type group, clear the Use the default parameter value check box. Then in the Load type drop-down box, select Volume. e.

In the Show by group, clear the Use the default parameter value check box. Then, in the Show by drop-down box, select Load unit.

f.

Collapse the Report parameters node.

g. Collapse the Appearance node. h.

Click OK.

FIGURE 7.23: WAREHOUSE LOAD UTILIZATION WEB PART SAMPLE

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 The web part refreshes on the role center page. You can use the warning icon to drill-down into the details of the missing setup much like you drill down in the report that is run in the Microsoft Dynamics AX rich client. Note: For more information about how to work with and customize role center pages, refer to the Help. For more information about the Warehouse space utilization report, refer to the "Reports" topic in this module.

Configure the Workload Capacity Web Part Configuring the Workload capacity web part resembles configuring the Space utilization web part. The Workload capacity web part includes parameters that match the parameters that are found in the Warehouse capacity report that can be run in the Microsoft Dynamics AX rich client. For more information, refer to the "Reports" topic in this module.

About the Business Overview Web Part The Business overview web part is only included in the Warehouse manager role center page. This web part includes the Shipped in full and on time key performance indicator (KPI). The KPI is used to gauge the number of orders that are shipped on time and in full versus orders that are not shipped on time or in full. Shipped in Full A sales order line is considered shipped in full when the sales line status is delivered (or invoiced) and the full order quantity that was originally ordered is shipped. Example 1: A sales order (line) is created that has an ordered quantity of 10. A packing slip is generated shipping all 10. The remaining quantity on the packing slip is zero. This order line is shipped in full. Example 2: A sales order line is created that has an ordered quantity of 10. A packing slip is generated for a quantity of five. The remaining quantity is five. The sales department adjusts the ordered quantity to five to change the status of the order line from “open order." This order line is not shipped in full.

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Module 7: Inhouse Warehouse Operations Example 3: A sales order line is created that has an ordered quantity of 10, a packing slip is generated for a quantity of five, and the remaining quantity is five. The sales department realizes that it cannot deliver all to the customer . So, it adjusts the quantity to eight, a packing slip is generated for a quantity of three, and the remaining quantity is zero. This order line is not shipped in full. Example 4: A sales order line is created that has an ordered quantity of 10 and an over/under delivery of 10% is allowed. A packing slip is created for a quantity of nine, and the order line is set to closed. This means that it will change status from open order to delivered. The remaining quantity on the packing slip is zero. The order line is considered shipped in full. Shipped On Time A sales order line is considered shipped on time when the status of the line is delivered (or invoiced) and all the delivery was completed on or before the confirmed delivery date or requested shipping date. Orders are classified as one of four categories for on time shipments. •

On date: The total quantity on the sales order line was delivered on the confirmed delivery date or requested shipping date.

•

Early: At least one of the quantities on the sales order line was delivered before the confirmed delivery date or requested shipping date.

•

Late: At least one of the quantities on the sales order line was delivered after the confirmed delivery date or requested shipping date, but no quantity was delivered before the confirmed delivery date or requested shipping date.

•

Late and early: At least one of the quantity on the sales order line was delivered before the confirmed delivery date or requested shipping date, and at least one of the quantity on the sales order line was delivered after the confirmed delivery date or requested shipping date.

FIGURE 7.24: BUSINESS OVERVIEW WEB PART SAMPLE

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 You can use the Manage indicators link under the Business overview web part to customize the indicators on the role center home page. Note: The Sales cube must be processed for this KPI to display accurate and current information.

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Module 7: Inhouse Warehouse Operations

Lab C: Use Warehouse Management Scenario In this lab, you order 72 of item 1601 Standard Digital Video Recorder Model 01. These items go into warehouse 22. The warehouse worker notices damage on some recorder’s boxes. Therefore, as a precaution, all 72 items are quarantined and put into warehouse 28. Check the journal inquiry to make sure that the order is quarantined. The quarantined items all seem to be good. Therefore, they are returned to the Main warehouse 22. This is where you intend to use them for regular production. Now, customer 1301, Whale Wholesales, orders the Standard Digital Video Recorder Model 01. The customer wants the order immediately. Therefore, you decide to send Whale Wholesales your 72 items. Note: This lab is designed to provide an end-to end walkthrough of using warehouse management in Microsoft Dynamics AX 2012. This lab requires you to use skills learned in each module of this course.

Exercise 1: Create Picking Locations for the Item and the Warehouse. High Level Steps 1.

Create a picking location for a product.

2.

Create a picking location for warehouse 22 “01-00-00-0” with a max pallet of “999”.

Detailed Steps 1.

Create a picking location for a product. a.

Open Product Information management > Common > Released Product.

b. Select item 1601. c.

In the Maintain group of the Action Pane, click Edit.

d. On the General FastTab, select FRP_QUAR in the Item model group field. e.

Close the Released products form.

f.

Open Inventory and warehouse management > Setup > Inventory breakdown > Inventory locations.

g. In the Inventory locations form, click New. h.

Select Warehouse 28.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 i.

In the Aisle field, select QR.

j.

In the Location field group in the Input area field, select Quar.

k.

In the Physical dimensions field group in the Max. pallets field, type “999”.

l.

In the Height field, type "90".

m. Click the Other tab. n.

In the Location type field, select Picking location.

o. Save the changes by pressing Ctrl+S. 2.

Create a picking location for warehouse 22 “01-00-00-0” with a max pallet of “999”. a.

Click New to create a new location.

b. Select Warehouse 22 and Aisle 01. c.

In the Location field group in the Input area field, select A-22.

d. In the Max. pallets field, type "999". e.

In the Height field, type "90".

f.

Click the Other tab.

g. In the Location type field, select Picking location and save the changes. h.

Close the Inventory locations form.

i.

Open Product information management > Common > Released products.

j.

Select item number 1601.

k.

In the Action Pane, click the Manage inventory tab.

l.

In the Warehouse group, click Warehouse items.

m. Click New. n.

In the Warehouse field, select 28.

o. Click the Locations tab. p. In the Store zone field, select Quar. q. In the Default receipt location and Default issue location fields, select IN_01. r.

In the Picking location field, select QR-00-0-0.

s.

Click the Overview tab.

t.

Select the row with warehouse 22.

u.

Click the Locations tab.

v.

In the Store zone field, select All-22.

w. In the Picking location field, select 01-00-00-0. x.

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Close the Warehouse items form.

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Module 7: Inhouse Warehouse Operations Exercise 2: Create a Purchase Order and Product Receipt List. High Level Steps 1.

Create the purchase order and generate the product receipt list.

2.

Generate the product receipt list.

Detailed Steps 1.

Create the purchase order and generate the product receipt list. a.

Open Procurement and sourcing > Common > Purchase orders > All purchase orders.

b. In the New group of the Action Pane, click Purchase order. c.

In the Vendor account field, select 1203, Proseware Electronics.

d. Click Yes to transfer vendor information. e.

Click OK.

f.

In the Purchase order lines FastTab, in the Item number field, select 1601.

g. In the Quantity field, type “72”, and then tab to the next field. h. 2.

When you receive the message to "Insert min quantity?", click No.

Generate the product receipt list. i.

In the Action Pane, click the Purchase tab.

j.

Click Confirm, and note the purchase order number.

k.

In the Action Pane, click the Receive tab.

l.

In the Generate group, click Posting receipts list.

m. In the Quantity field, select Ordered quantity. n.

In the Posting receipts list form, click OK.

o

Close the Purchase order form.

Exercise 3: Process the Item Arrival and Quarantine Order. High Level Steps 1.

Create and process the Item arrival journal.

2.

Check the pallet transport inquiry.

3.

Process the pallet transports.

4.

Create and process the quarantine order.

5.

Post the item arrival

6.

Start the pallet transport

7.

End the quarantine orders.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 Detailed Steps 1.

Create and process the Item arrival journal. a.

Open Inventory and warehouse management > Journals > Item arrival > Item arrival.

b. Click New. c.

In the Name field, select WArr.

d. Click the Default values tab. e.

Set the Accounts number field to 1203.

f.

Set the Reference field to Purchase order.

g. In the Number field, select the purchase order that you created earlier. h.

Verify that Pallet transports, Check picking location, and Check bulk location are selected.

i.

Under Mode of handling field group, select the Quarantine management check box.

j.

Click Functions > Create lines. (You may have to click the more (>>) button to see this menu option.)

k.

Select the Initialize quantity check box, and then click OK.

l.

In the Journal lines form, in the Location field, verify the value is In_01.

m. Click Functions > Pallet ID to create a pallet ID, and verify that the field is filled with a value. Repeat this step for each line in the journal. n.

Click Post, and then click OK in the Post journal form.

o. Close the Infolog, and the open forms. 2.

Check the pallet transport inquiry. a.

Check the pallet transport inquiry by opening Inventory and warehouse management > Inquiries > Item handling > Pallet transport handling.

b. Verify that the form with the Handling status Activated contains the arrival journal with the three pallet transports for the pallet IDs that you created earlier. c. 3.

Close the Pallet transport handling form.

Process the pallet transports. a.

Open Inventory and warehouse management > Common > Pallet transports.

b. Select Adam Barr (#000042) in the Worker field, and then click Select. c.

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Select the first pallet transport for the pallet IDs that you created earlier.

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Module 7: Inhouse Warehouse Operations d. Click Start transport. e.

In the Start transport form, click OK.

f.

Repeat steps d and e for each pallet transport that you created (three in total).

g. Close the Pallet transports form. h.

Open Inventory and warehouse management > Inquiries > Item handling > Pallet transport handling, and verify the handling status of the Pallet IDs that you created earlier is Started.

i.

Close the Pallet transport handling form.

j.

Open Inventory and warehouse management > Common > Pallet transports.

k.

Select Adam Barr (#000042) in the Worker field, and then click Select.

l.

Complete the transport of the pallets into the warehouse by clicking Complete transport for each pallet transport line that you started earlier (you may have to click >> to find this menu option.)

m. Verify that the pallet transport lines are removed from the Pallet transports form. n.

Close the Pallet transports form.

o. Open Inventory and warehouse management > Inquiries > Item handling > Pallet transport handling, and verify the handling status of the Pallet IDs that you created earlier is Completed. p. Close the open forms. 4.

Create and process the quarantine order. a.

Open Inventory and warehouse management > Periodic > Quality management > Quarantine orders.

b. In the Quarantine orders form, verify the system has automatically created three quarantine orders for the item 1601 based on the posted arrival journal. c.

Click Inventory > Dimensions display.

d. Select Location and Pallet ID, and then click OK to display the dimensions in the grid. e.

Verify the Location field is In_01 and the Pallet IDs are the pallets that you created in the item arrival journal.

f.

Select all three quarantine orders.

g. Click Report as finished.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

5.

h.

In the Name field, select WArr from the drop- down list for each line.

i.

Click OK. Note the item arrival journal number and then close the Infolog.

j.

Close the Quarantine orders form.

Post the item arrival a.

Open Inventory and warehouse management > Journals > Item arrival > Item arrival.

b. Select the journal that was created as a part of reporting the quarantine order as finished. c.

Click Post, and then click OK.

d. Close the Infolog message that confirms the journal is posted. e. 6.

Close the forms.

Start the pallet transport a.

Open Inventory and warehouse management > Common > Pallet transports.

b. Select Adam Barr (#000042) in the Worker field, and then click Select. c.

Select the first pallet transport for the pallet IDs that you created earlier.

d. Click Start transport. e.

Click OK in the Start transport form.

f.

Repeat steps d and e for each pallet transport that you created (three in total).

g. Click Complete transport. Repeat this step for each pallet transport that you created (three in total).

7.

h.

Verify that the pallet transport lines are removed from the Pallet transports form.

i.

Close the Pallet transports form.

End the quarantine orders. a.

Open Inventory and warehouse management > Periodic > Quality management > Quarantine orders.

b. In the Quarantine orders form, select the View ended check box. c.

Verify that all three quarantine orders that you created earlier are ended.

d. Close the Quarantine orders form.

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Module 7: Inhouse Warehouse Operations Exercise 4: Create a Sales Order and Output Order. High Level Steps 1.

Create a sales order and an output order.

Detailed Steps 1.

Create a sales order and an output order. a.

Open Sales and marketing > Common > Sales orders > All sales orders.

b. In the New group of the Action Pane, click Sales order to create a new sales order. c.

In the Customer account field, select 1101.

d. Click OK. e.

In the Sales order lines FastTab, in the Item number field, select 1601.

f.

In the Quantity field, type “72”.

g. In the Warehouse field, verify that warehouse 22 is selected. h.

Press Ctrl+S to save the sales order.

i.

In the Action Pane, click the Sell tab.

j.

In the Generate group, click Sales order confirmation to confirm the sales order.

k.

In the Confirm sales order form, click OK.

l.

When you receive the warning, click OK not to print the confirmation.

m. In the Sales order lines FastTab, select the line, and then click Inventory > Output order to create an output order. n.

On the Create inventory order form, click OK.

o. The Output orders form opens with the new output order. Verify the quantity and then close the form. p. Close the Sales order form.

Exercise 5: Create, Process, and Finalize the Shipment. High Level Steps 1.

Create the shipment.

2.

Process the pallet transport and load the shipment.

3.

Finalize the shipment and print documents

Detailed Steps 1.

Create the shipment. a.

Open Inventory and warehouse management > Common > Shipments.

b. Click New to create a new shipment by using the wizard.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 c.

Click Next.

d. Select 100_all for the shipment template on the Identification page of the wizard, and then click Next. e.

Select 22 in the Warehouse field on the Configuration page of the wizard, and then click Next.

f.

On the Inventory order page, click the cornerstone check box to select all the inventory orders in the grid.

g. Scroll to the bottom of the list, and clear the check box for the sales order that you created earlier.

2.

h.

Press Alt+F9 to delete all the inventory orders from the shipment except for the sales order that you created.

i.

Click Next, and then click Finish.

j.

Note the shipment number that is created in the Infolog, and then close the Infolog.

k.

Select the shipment that you created, and then click Functions > Activate to activate the picking and pallet transport functions.

l.

Close the Shipments form.

Process the pallet transport and load the shipment. a.

Open Inventory and warehouse management > Common > Pallet transports.

b. Select Adam Barr (#000042) in the Worker field, and then click Select. c.

Select the first pallet transport for the pallet IDs that you created earlier.

d. Click Start transport. e.

In the Start transport form, click OK.

f.

Repeat steps c to e for each pallet transport that you created (three in total).

g. Click Complete transport. h.

Repeat step g for each pallet transport that you created (three in total).

i.

Verify that the pallet transport lines are removed from the Pallet transports form.

j.

Close the Pallet transports form.

k.

Open Inventory management > Common > Shipments.

l.

Select the shipment that you created earlier.

m. Verify that the Status is Staged and the Pallet transport is Completed. n.

Click Shipment staging.

o. On the Shipment staging form, verify that the three pallets that you created earlier are included.

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Module 7: Inhouse Warehouse Operations p. Click Functions > Load entire shipment. q. Close the Shipment staging form. 3.

Finalize the shipment and print documents a.

On the Shipments form, verify that the shipment Status is now Loaded.

b. Click Functions > Send. c.

On the Send shipment dialog box, select the Create bill of lading and Print shipment list check boxes.

d. Click OK. e.

On the Shipment list form, click OK.

f.

The shipment list report appears on your screen. Close the report.

g. On the Shipments form, verify that the Status is now Sent. h.

Close the Shipments form.

i.

Open Inventory and warehouse management > Setup > Inventory equipment > Pallets.

j.

Scroll to the bottom of the list, and select the first Pallet ID that you created earlier.

k.

Click Print > Pallet label.

l.

On the Pallet label form, select EAN128 in the Bar code setup field.

m. Click Select. n.

In the WMSPalletNumber query form, in the Criteria field, select all three pallet IDs that you created earlier. Use a comma to separate each pallet ID.

o. Click OK, and then click OK. The pallet labels print to your screen. p. Close all the forms.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

Module Review Module Review and Takeaways Inhouse Warehouse Operations introduced the most important reports and inquiries for warehouse management. You can use the flexible functionality of warehouse management to track the statuses and transactions of the system data in Microsoft Dynamics AX 2012. You can use warehouse management inquiries to view the current status of items such as the following: •

On-hand items

•

Counting history

•

Output orders

•

Pallet transport

Those reports most relevant to the warehouse management processes are found under Inventory and warehouse management > Reports and include the following. •

Base data

•

Transactions

•

On-hand

•

Status

•

Labels

Test Your Knowledge Test your knowledge with the following questions. 1.

Which form should you use to view the information about the number of items available in all the company's warehouses? ( ) On-hand ( ) Locations ( ) Transactions ( ) Intercompany on-hand

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Module 7: Inhouse Warehouse Operations 2.

Which form should you use to select the inventory dimensions that you want to display in the Counting history form? ( ) On-hand ( ) Transactions ( ) Dimension display ( ) None of these, because you cannot do this.

3.

What type of information can be viewed in the Transactions form?

4.

Which report should you use to check whether you are below the minimum and maximum levels in the warehouse?

5.

Which cube must be processed in order to view the Shipped in full and On time business overview KPI? ( ) Purchase cube ( ) Sales cube ( ) Inventory cube ( ) Warehouse cube

6.

How many MRP data sources can be run at the same time to process a single warehouse space utilization report? ( )1 ( )3 ( )5

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 7.

Warehouse space utilization is used to? ( ) View the current space situation of one or several warehouses. ( ) View the future space situation of one or several warehouses. ( ) View both the current and future space situations of one or several warehouses.

8.

Warehouse space utilization can be calculated and visualized in? ( ) Pallets ( ) Volume ( ) Weight ( ) All of the above

Categorize Activity The Workload capacity report outputs a pie chart that represents workload characteristics for a given warehouse. The pie chart can be published in a variety of colors based on the workload status. One of these options is white, which means that there is no work that has to be performed for that warehouse. Match the other three options with the appropriate description.

Categories 1. Red 2. Yellow 3. Green Items There is a problem with capacity limits. There is work to be done, but no capacity limits to match it. There is work to be done, but it is within the capacity limits.

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Module 7: Inhouse Warehouse Operations

Test Your Knowledge Solutions Test Your Knowledge 1.

Which form should you use to view the information about the number of items available in all the company's warehouses? ( ) On-hand ( ) Locations ( ) Transactions (√) Intercompany on-hand

2.

Which form should you use to select the inventory dimensions that you want to display in the Counting history form? ( ) On-hand ( ) Transactions (√) Dimension display ( ) None of these, because you cannot do this.

3.

What type of information can be viewed in the Transactions form? MODEL ANSWER: All the item's inventory transactions, represented as receipt or issue transactions.

4.

Which report should you use to check whether you are below the minimum and maximum levels in the warehouse? MODEL ANSWER: The Critical on-hand inventory report.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2 5.

Which cube must be processed in order to view the Shipped in full and On time business overview KPI? ( ) Purchase cube (√) Sales cube ( ) Inventory cube ( ) Warehouse cube

6.

How many MRP data sources can be run at the same time to process a single warehouse space utilization report? (√) 1 ( )3 ( )5

7.

Warehouse space utilization is used to? ( ) View the current space situation of one or several warehouses. ( ) View the future space situation of one or several warehouses. (√) View both the current and future space situations of one or several warehouses.

8.

Warehouse space utilization can be calculated and visualized in? ( ) Pallets ( ) Volume ( ) Weight (√) All of the above

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Microsoft Official Training Materials for Microsoft Dynamics ® Your use of this content is subject to your current services agreement

Module 7: Inhouse Warehouse Operations Categorize Activity The Workload capacity report outputs a pie chart that represents workload characteristics for a given warehouse. The pie chart can be published in a variety of colors based on the workload status. One of these options is white, which means that there is no work that has to be performed for that warehouse. Match the other three options with the appropriate description.

Categories 1. Red 2. Yellow 3. Green Items 1

There is a problem with capacity limits.

2

There is work to be done, but no capacity limits to match it.

3

There is work to be done, but it is within the capacity limits.

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Warehouse Management System in Microsoft Dynamics® AX 2012 R2

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