Baptism Event

“Baptism Event Proposal”

I. Title

Axel Lyndsae Christening

II.Venue

St. Peter’s Apostle Church

III.Location

Tungkong Mangga San Jose Del Monte Bulacan

IV. Date and Time

August 10, 2016/10:00-11:00am

V.Concept

Formal Indoor (Formal attire/Sunday Dress)

VI.Theme

Pink and Gold Baptism

VII.Goals and Objectives • In Christianity, baptism is not intended to be a private experience. When you found Christ as your personal Savior - that was an intensely private experience. But once you have entered the family of God, there is nothing private about it! You are part of this wonderful thing called the Church, the Body of Christ, brothers and sisters related together in God's family. • What are the two purposes of baptism? First, it is an individual public profession of personal faith in Jesus Christ and surrender to Him. This is why it is so important that a person be old enough to understand what is happening and to be able to make such a commitment to Christ. This is why our baptisms at Grace Church are so special. It's a mature person professing, "I know what I'm doing. And I want you to know, I belong to Jesus Christ. I'm surrendered to His will in my life." Such testimonies bring great joy and blessing. • The second reason for baptism is often lost in the study of baptism, but it is both biblical and consistent with the history of New Testament Christianity. Baptism was the initiation rite into the fellowship of the local church of believers.

VIII.SWOT Analysis Strength: *It follows the usual tradition of Filipinos after being born. *It helps the child to be closer to God. *It connects the family in their religious beliefs Weakness: *Forms of Baptism differs from different religion. *Beliefs differ due to religion and its ways. *Contradictions will happen due to its religion.

Opportunity *Gives to child to live himself/herself as a Christian. *Having this kind of event helps to child to grow up with Christ as his foundation. *Helps the child to be more religious and God Fearing Threats *Planning events may not be easy due to the religion and its *Acquiring the possible dates for the event sometimes may not suitable on what the client wants. *Possible instances such as typhoons and other calamities affect the event.

ways. be may

IX. Action Plan For the Baptism • Make sure that all necessary baptismal equipment and facilities are available and ready prior to each baptismal service. • Notify candidates for baptism well in advance of the scheduled baptism, and provide the pastor with a list of those to be present. • Arrange with the pastor and candidates for a period of instruction regarding the baptism. • Prepare name tags of candidates for identification purposes. • Keep an official record of baptisms. • Assist candidates during the baptism. • Assist the pastor at baptismal time. • Perform necessary cleanup after the baptism. • Conduct annual inspections of the baptismal facilities and equipment. • Recommend to the Building and Grounds Committee additional or different equipment and space as needed. • Serve as a resource in the church about the ordinance of baptism.

For the Event • Coordinate with the church. • Contact the godparents. • Choose an appropriate venue.  • Determine the guest list early in the planning. • Send out the invitation three to four weeks in advance. • Consider the guests when planning the menu. • Plan a kid-friendly event. • Inform guests of your gift policy. • Incorporate family traditions. • Take plenty of photos to remember the event.

Date

Action Taken/Responsibilities

August 5, 2016

  Reservation for the Church Date and Time and also for the Reception Area

August 6, 2016

  Estimating the people attending the event to finalize the plans for that day. Usually doing the entire program.

August 7,2016

  Food and Beverage

August 8,2016

  Handicrafts and Giveaways to be given

 

 

 

 

 

Decorations for the Church and the Reception Area August 9, 2016

  August 10,2016

Baptism Day!

Working Committee   Committee

  Tasks Or Duties

  Event Organizer

  The one in charge for the entire event.

  Decoration Planner

The one that is responsible for the decorations on the church and the reception venue.

  Handicrafts and Giveaways

Creates the giveaways and in charge for the items needed in the event.

  Program Planner

In charge for the program and how it follows the event. Usually stays beside the Event Organizer.

XI. Organizational Chart President/CEO

EOO/Sales and Marketing

OIC/ Accounting and Finance

Event Officers

XII. Event Program A.Title: Axel Lyndsae Christening B.Venue: Church: St. Peter the Apostle Parish Church

Entrance

Inside/Exit

Reception Area: Funnside Ningnangan Caloocan Entrance

Exit

C.Location: Church: Tungkong Mangga San Jose Del Monte Bulacan Reception Area: Malaria, Caloocan City

D.Date and Time: Church: 11:00-12:00pm Reception Area: 12:00-5:00pm

E.Program: Reception Opening Prayer

Opening Remarks(Parents)

Intermission Number  

Introduction of Baby Maria to the Christian World

Games and Activities

Eating Time

Closing Prayer

XIII. Venue Lay-Out A.Venue Church: St. Peter the Apostle Parish Church Reception Area: Funnside Ningnangan Caloocan City B. Description Church The Church is located at Tungkong Mangga San Jose Del Monte Bulacan. It is one of the historic churches here in the Philippines. It is most likely being visited by the citizens of bulacan due to its good ambiance and

Reception Area The Reception Area is located at Malaria, Caloocan City. They have a consistent menu as well as ambiance in Angeles. Food is good and served fresh from the grill. The seafood’s that we ate like tiger prawns and crabs were fresh and cooked to perfection. Place is neat and can be accessed through public transportation. It has a bahay kubo vibe where you can buy fresh food (dampa style). Price is very affordable and they have enough staff that will attend to your needs. Their mist maker cooler is a huge plus especially at noon.

C. Layout Church

Reception Area

D. Location Map Church

Reception Area

XIV. Event Checklist *List of people attending (30 persons) *List of Ninong’s and Ninang’s (10 per set) *Food and Beverages *Invitations *Souvenirs *Candles

XV. Event Time Frame   Time

  Activities/Program

  11:00-11:15

  Arrival of the people attending the baptism

  11:15-12:00

  Baptism of Baby Lyndsae

  12:00-1:30

  Arrival of the guests in the Reception Area

  1:30

  Program Starts

  1:30-1:40

  Opening Prayer

1:40-2:00

  Opening Remarks

    2:00-2:20

  Intermission Number

  2:20-3:00

Introduction of Baby Maria to the Christian World (Short VTR, Greetings from Relatives, Receiving of Gifts)

  3:00-4:00

Eating Time (Appetizers, Main Dish, Desserts)

  5:00

  Closing Prayer

XVI: Budget Proposal Budget-P55,000.00 A.Church Church Rental and Services- P5,000.00 B.Reception Area Function Hall-P3,000.00 Food and Beverages (Buffet)-P30,000.00 Chairs and Table-P1,000.00 Cake:P2,000.00

C. Souvenirs Giveaways-P2,000.00 D. Company Company’s Profit-P10,000.00 *Services-P5,000.00 *Photobooth-P2,000.00 *Video Photographer-P3,000.00   Total Expenses: P53,000.00

XVII. Event Services *Photo Booth -we usually offer photobooths on events such as this so that they can enjoy this memories in the future. We also have the materials and gadgets to provide this kind of service.     *Video Photographer -we also offer video photographers to record those precious moments that are happening in this event. We also provide the cameras and video cams for this service.   *Tarpaulins -we also offer tarpaulins for the event. The printing process is done also in our company.

XVIII. Food Guide A. Appetizers 1. Vegetable Salad 2. Mushroom Soup B. Main Dish 1. Kare-Kare 2. Caldereta 3. Menudo 4. Buttered Shrimp

C. Desserts 1. Leche Flan 2. Buko Pandan 3. Ice Cream D. Drinks and Beverages 1. Pomelo Juice 2. Softdrinks (Coke,Sprite and Royal)

  XIX. Proposal Letter #634 BLK2 Gumaoc East Sab Jose Del Monte Bulacan   July 20th 2016 Dear Mrs. Reyes,   TP Events Planning is pleased to forward this proposal letter to you, informing you that you have been chosen for the baptism event established by our organization. As an event organizing company, we have a plan for the baptism of your daughter and we will comply on your needs on how you want the baptism of your daughter to be.   Please submit a copy of the Birth Certificate of your daughter and the budget you desire for the baptism of your daughter.   Feel free to contact us at Phoenix Event Company via mailer or telephone for further clarifications. We look forward to hearing from you positively on this proposal Sincerely Yours, Sheila Marie Fernando

XX. Event Contract Host:

________________________________________

Address:

________________________________________

Planner:

________________________________________

Event:

________________________________________

Company:

________________________________________

Phone No.

________________________________________

Email:

________________________________________

Fax:

________________________________________

Address:

________________________________________

• This document serves as a binding contract between Alexandre Reyes, hereafter known as "Host," and Alden Richards, hereafter known as "Planner," signed July 15, 2016. The Host desires to engage the services of the Planner. Both parties agree to abide by the following conditions: • The Event will be as follows: (Baptism Events) • The Planner will be in charge of the following aspects of the event. • The Host will pay the Planner P53,000.00 for all services rendered or days of work, with the option to negotiate further payment for more hours worked. • In addition to event design, Planner's duties will include but not be limitet. • Necessary lodging/travel costs incurred by the Planner will not be covered by the Host. • The Planner agrees to use Host's company logo and no other where desired. • The Host agrees to acknowledge the Planner's services in place and aspect, including the Planner's logo. • The Host will not enter into any contracts on behalf of the Planner or without the Planner's knowledge and consent. • If the Host cancels within 7 days of the event they will be refunded 50% of the original fee. If the Host cancels within 5 days of the event they will receive 25%, and after 3 days or more no refund will be given. • If the Planner cancels, she will either provide a substitute planner or refund the full fee, minus the cost of non-refundable deposits.

Host Signature

Planner’s Signature

Date

Date