Competitive Bidding

COMPETITIVE BIDDING LEARNING OBJECTIVE/S: • Become familiar with the steps in competitive bidding

COMPETITIVE BIDDING • It is a method of procurement that is open to all interested

and qualified parties. • Procurement shall be done through competitive bidding,

unless circumstances require the use of other procurement methods. • The procurement process from opening of bids up to the

award of contract should not exceed three (3) months, or a shorter period to be determined by the procuring entity.

COMPETITIVE BIDDING STEP 1: Advertise/Post Request for Expression of Interest

STEP 2: Submission of Eligibility Requirements

STEP 3: Short List Eligible Consultants

STEP 4: Issue Bidding Documents

STEP 5: Conduct Pre-bid Conference and Issue Supplemental Bid Bulletins

STEP 6: Receive and Open Technical and Financial Envelopes

STEP 7: Conduct Bid Evaluation of Shortlisted Consultants

STEP 8: Conduct Post-Qualification

STEP 9: Award the Contract and Issue Notice of Award

STEP 10: Sign and Approve Contract

STEP 11: Issue Notice to Proceed

STEP 1: Advertise/Post Request for Expression of Interest (REI)

Step1: Advertise/Post REI Period:

After the conduct of pre-procurement conference, when applicable

Participant/s:

BAC Secretariat

Requisite/s:

REI approved by the BAC.

Purpose:

To increase number of prospective bidders and intensify competition for the procurement project, thereby ensuring the best possible proposals, in terms of quality and costs.

Tasks:

Posting of the REI in the Procuring Entity's premises, in newspapers of general circulation, the PhilGEPS and the website of the Procuring Entity.

STEP 1: Advertise/Post Request for Expression of Interest

STEP 2: Submission of Eligibility Requirements

STEP 3: Short List Eligible Consultants

STEP 4: Issue Bidding Documents

Step1: Advertise/Post REI

STEP 1: Advertise/Post Request for Expression of Interest

STEP 2: Submission of Eligibility Requirements

STEP 3: Short List Eligible Consultants

STEP 4: Issue Bidding Documents

Step1: Advertise/Post REI Place of Posting Premises of the Procuring Entity

Duration Seven (7) calendar days

Newspaper of general nationwide One (1) publication circulation PhilGEPS and Procuring Entity (DOH) Website

Seven (7) calendar days from date of advertisement

STEP 1: Advertise/Post Request for Expression of Interest

STEP 2: Submission of Eligibility Requirements

•

The prescribed modes of advertising and posting refer to the bare minimum requirements.

•

Procuring Entity may ensure widespread dissemination by resorting to other available modes of information dissemination. STEP 3: Short List Eligible Consultants

STEP 4: Issue Bidding Documents

STEP 2: Post Eligibility Requirements

Step2: Submit Eligibility Requirements

STEP 1: Advertise/Post Request for Expression of Interest

Period:

Eligibility envelopes shall be submitted on or before the deadline specified in the REI.

Participant/s:

BAC, TWG, Secretariat, Prospective bidders, Observers, COA Representative

Requisites:

REI must have already been posted and/or advertised.

Purpose:

To determine the eligibility of prospective bidders for the procurement of consulting services.

Tasks:

Receive eligibility envelopes and issue corresponding receipt. Conduct an eligibility check/screening

STEP 2: Submission of Eligibility Requirements

STEP 3: Short List Eligible Consultants

STEP 4: Issue Bidding Documents

Step2: Submit Eligibility Requirements

Post/ Advertise REI

STEP 1: Advertise/Post Request for Expression of Interest

Receive Eligibility Envelopes

STEP 2: Submission of Eligibility Requirements

Conduct Eligibility Check

STEP 3: Short List Eligible Consultants

STEP 4: Issue Bidding Documents

Step2: Submit Eligibility Requirements Eligibility Check • An eligibility check is a procedure

to determine if a prospective bidder is qualified to participate in the bidding at hand. • The BAC shall use non-

discretionary “pass/fail” criteria, stated in the REI, to determine eligibility of prospective bidders.

STEP 1: Advertise/Post Request for Expression of Interest

STEP 2: Submission of Eligibility Requirements

Open Eligilbility envelopes

Read and examine contents publicly

Classify bidders: Eligible/Ineligible

Mark envelopes accordingly

Issue Notice of Eligibility/Ineligibility

STEP 3: Short List Eligible Consultants

STEP 4: Issue Bidding Documents

STEP 3: Shortlist Eligible Consultants

Step3: Shortlist Eligible Consultants Period:

Within twenty (20) calendar days from beginning of the eligibility check (date stated in the REI).

Participant/s:

BAC, HOPE

Requisites:

Eligibility of consultants should already be determined. Shortlist criteria already determined and known to bidders (REI)

Purpose:

To determine the most qualified consultants for the project from all those that submitted eligibility requirements.

Tasks:

Rate eligible consultants based on criteria. Determine shortlisted consultants. Recommend short listed consultants to HOPE. Approval of shortlist

STEP 1: Advertise/Post Request for Expression of Interest

STEP 2: Submission of Eligibility Requirements

STEP 3: Short List Eligible Consultants

STEP 4: Issue Bidding Documents

Step3: Shortlist Eligible Consultants

Eligible Consultants determined

STEP 1: Advertise/Post Request for Expression of Interest

Rate consultants based on criteria

Determine shortlisted consultants

STEP 2: Submission of Eligibility Requirements

Recommend shortlist to HOPE

STEP 3: Short List Eligible Consultants

HOPE to approve shortlist

STEP 4: Issue Bidding Documents

Step3: Shortlist Eligible Consultants Rate Eligible Consultants based on Criteria

Shortlisting • Consider only those consultants

whose contracts are similar in nature and complexity to the contract to be bid, based on the REI.

Draw Short list from Eligible Consultants

Recommend Short List to HOPE

• The entire process

of eligibility check and short listing shall not exceed twenty (20) calendar days. STEP 1: Advertise/Post Request for Expression of Interest

STEP 2: Submission of Eligibility Requirements

Approve Short list

STEP 3: Short List Eligible Consultants

STEP 4: Issue Bidding Documents

Step3: Shortlist Eligible Consultants Specify in the REI the set of criteria and rating system for short listing of consultants to be used for the particular contract to be bid.

Shortlist Criteria Among the factors to be considered are: 1. Applicable consultant

experience

of

the

2. Qualification of personnel who may be assigned to the job

3. Current workload relative to capacity. STEP 1: Advertise/Post Request for Expression of Interest

STEP 2: Submission of Eligibility Requirements

STEP 3: Short List Eligible Consultants

STEP 4: Issue Bidding Documents

STEP 4: Issue Bidding Documents

Step4: Issue Bidding Documents

STEP 1: Advertise/Post Request for Expression of Interest

Period:

From determination of the shortlist up to the deadline of submission and receipt of bids

Participant/s:

BAC/ BAC Secretariat

Requisites:

Approved shortlist of consultants

Purpose:

To provide prospective bidders detailed information regarding procurement.

Tasks:

Receipt of fees for Bidding Documents Issuance of Bidding Documents

STEP 2: Submission of Eligibility Requirements

STEP 3: Short List Eligible Consultants

with the

STEP 4: Issue Bidding Documents

Step4: Issue Bidding Documents

• Provide

the Prospective Bidders a copy of the bidding documents so that they can study the requirements and conditions of the procurement system being adopted in general and the specific procurement being bided.

STEP 1: Advertise/Post Request for Expression of Interest

STEP 2: Submission of Eligibility Requirements

STEP 3: Short List Eligible Consultants

STEP 4: Issue Bidding Documents

Step4: Issue Bidding Documents • BAC shall make the following available: • Eligibility documents shall be made available from the

time the REI is first advertised/ posted until the deadline for the eligibility check; • Bidding Documents shall be made available from the

determination of the short list until the deadline for the submission and receipt of bids.

STEP 1: Advertise/Post Request for Expression of Interest

STEP 2: Submission of Eligibility Requirements

STEP 3: Short List Eligible Consultants

STEP 4: Issue Bidding Documents

STEP 5: A. Conduct Pre-Bid Conference B. Issue Bid Bulletins

Step5: Conduct Pre-Bid Conference/ Issue Bid Bulletins

Issuance of Bidding Documents

STEP 5: PreBid Conference/ Issue Bid Bulletins

Determine Need for Pre-Bid Conference

Conduct Pre-Bid Conference

Issue Bid Bulletin/s

Post Bid Bulletin/s • Inform bidders

• Clarify bidding documents

• Mandatory/ Discretionary/ Requested

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step5A: Conduct Pre-Bid Conference Period:

(1) The pre-bid conference must be held at least twelve (12) calendar days before the deadline for the submission and receipt of bids. (2) The pre-bid conference shall be held at least thirty (30) calendar days before the deadline for the submission and receipt of bids, if a longer period for the preparation of bids is necessary.

Participant/s:

BAC, BAC Secretariat, TWG members, Observers, Enduser/PMO, Technical experts, Shortlisted consultants

Requisites:

Prepared TOR and other bidding documents, Bidding docs, eligibility documents issued, Shortlisted consultants, Conditions for the conduct of pre-bid conference

Purpose:

To clarify or explain requirements, terms, conditions, and specifications stipulated in the Bidding Documents.

Tasks:

Determine if Pre-Bid Conference should be conducted. Conduct Pre-Bid conference. Discuss/ explain/ clarify biding documents.

STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step5A: Conduct Pre-Bid Conference

Type of Conference

STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

Conditions

Mandatory

ABC of at least 1M PhP

Discretionary

ABC of less than 1M PhP

Requested

Approval of the BAC

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step5B: Issue Bid Bulletins Period:

At least seven (7) calendar days before submission and receipt of bids

Participant/s:

BAC, BAC Secretariat, TWG members, Shortlisted consultants

Requisites:

Bidding documents ready, Request for qualification made by the bidder within prescribed period

Purpose:

To respond to queries of bidders or to provide clarifications on the contents of the bidding documents

Tasks:

Determine if there is request for supplemental/bid bulletin. Determine if there is need to issue (if no requests). Issue supplemental/bid bulletin. Issue amendments to bidding documents when necessary. Post issuance in PhilGEPS, DOH/Procuring Entity Website. Inform bidders who have submitted bids prior to issuance.

STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step5B: Issue Bid Bulletins Requested

Procuring Entity’s Initiative

Eligible bidders may file request for clarifications on any bidding document – (1) in writing, (2) made at least 10 days before deadline for bids

Procuring Entity at its own initiative may issue supplemental/ bid bulletins to clarify or modify provisions of the bidding documents

Issued at least 7 days before deadline Issued 7days before the deadline for for bids bids Posted in PhilGEPs, DOH Website, and Posted in PhilGEPs, DOH Website, Procuring Entity’s Website Procuring Entity’s Website STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

STEP 6: Receive and Open Bids

Step6: Receive and Open Bids Period:

Completed in one (1) calendar day [maximum of 75 days from the last day of posting of the REI]

Participant/s:

BAC, BAC Secretariat, Observers, COA Representative, Short listed Consultants

Requisites:

Approved shortlisted consultants Pre-Bid Conference, when applicable Bid Bulletins, when necessary

Purpose:

To receive and check the sufficiency or completeness of the bid to undertake the services submitted by the interested bidders.

Tasks:

Receive technical and financial envelopes Open technical envelopes in public

STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step6: Receive and Open Bids

Submit four copies of BID

Shortlist, PreBid Conference, Bid Bulletins

STEP 5: PreBid Conference/ Issue Bid Bulletins

BAC acknowledge receipt

BAC shall open technical proposal •f1st envelope

BAC shall check completeness of documents •Rate pass/fail, accordingly

•1 original, 3 copies •1 bid=2 envelopes

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step6: Receive and Open Bids What is a BID? A Bid is a signed offer or proposal to undertake a contract submitted by a short listed consultant in response to, and in consonance with, the requirements stated in the bidding documents.

Financial Bid

BID

It is used interchangeably with “Proposal” and “Tender”. It has two components Technical and Financial bid. STEP 5: PreBid Conference/ Issue Bid Bulletins

Technical Bid

the

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step6: Receive and Open Bids What is a Bid Security? A bid security is a guarantee that • It must be submitted with every the successful bidder shall: bid. a. Not default on its offer; and

• Failure to enclose required bid security shall automatically b. Enter into contract with the disqualify the bid. procuring entity within 10 days (except when longer period is allowed) from receipt of the Notice of Award, and furnish performance security. STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step6: Receive and Open Bids Bidding Scenarios Only one shortlisted consultant submits bid

Bidding proceeds

Bid Modification

Allowed: before deadline

Withdrawal of bid

No forfeiture of security: before deadline

No shortlisted bidder submits a bid No shortlisted consultant passes examination of bids STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

BIDDING FAILURE

STEP 7: Bid Evaluation

STEP 8: PostQualification

STEP 7: Evaluation of Bids

Step7: Evaluation of Bids Period:

Completed in not more than 21 days after deadline for receipt of proposals

Participant/s:

BAC, TWG, BAC Secretariat, Observers, COA Representative

Requisites:

Opening of the first envelope Determination of evaluation method to be used

Purpose:

To determine the Highest Rated Bid

Tasks:

Evaluate bids Recommend HRB to HOPE for approval Negotiate with approved HRB

STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step7: Evaluation of Bids

Open envelopes

STEP 5: PreBid Conference/ Issue Bid Bulletins

Evaluate Bids

STEP 6: Receive and Open Bids

Recommend HRB to HOPE

STEP 7: Bid Evaluation

Negotiate with HRB

STEP 8: PostQualification

Step7: Evaluation of Bids Ways of Rating Bids Individual Evaluation

STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

Collegial Evaluation

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step7: Evaluation of Bids Modes of Evaluation Quality-Based Evaluation (QBE) 1. Complex or highly specialized assignments – difficult to precisely define the TOR and the required inputs from the consultants 2. Assignment can be carried out in substantially different ways, such that the proposals are not comparable STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

Quality-Cost-Based Evaluation (QCBE)

In other cases, the QCBE procedure shall apply.

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step7: Evaluation of Bids Criteria for Evaluating Technical Proposals

HIGHRATED TECHNICAL PROPOSAL

STEP 5: PreBid Conference/ Issue Bid Bulletins

Plan/ Methodology

STEP 6: Receive and Open Bids

Experience/ Capability

STEP 7: Bid Evaluation

Quality of Personnel

STEP 8: PostQualification

Step7: Evaluation of Bids QBE Procedure A two-stage procedure shall be adopted whereby each consultant shall be required to submit his technical and financial proposals simultaneously in separate sealed envelopes. After receipt of bids, the technical proposals shall first be opened and evaluated. Only after the approval of the Highest Rated Bidder (HRB) shall the financial bid be opened. STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step7: Evaluation of Bids QCBE Procedure The technical proposal together with the financial proposal shall be considered in the evaluation of consultants. The technical proposals shall be evaluated first using the general criteria. The financial proposals of the consultants who meet the minimum technical score shall then be opened.

STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

STEP 8: Conduct Post-Qualification

Step8: Post-Qualification Period:

Completed in not more than 7 days from the determination of the HRB May be extended by HOPE, but in no case exceed 30 calendar days

Participant/s:

BAC, TWG, BAC Secretariat, Consultants (ranked staring from bidder with HRB)

Requisites:

Bids evaluated and ranked accordingly HRB already determined

Purpose:

To determine whether or not the consultant with the HRB is responsive to all the requirements and conditions for eligibility and the bidding for contract

Tasks:

Require HRB to submit additional requirements Conduct post-qualification (check) Pre-pare post-qualification report Declare HRRB and send notification

STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step8: Post-Qualification Criteria for Post-Qualification Legal Requirements To verify, validate, and ascertain licenses, certificates, permits, and agreements submitted by the bidder, and the fact that it is not included in any “blacklist”.

STEP 5: PreBid Conference/ Issue Bid Bulletins

Technical Requirements

Financial Requirements

To determine compliance To verify, validate and of the consulting services ascertain the bid price offered with the proposal of the bidder . requirements specified in the Bidding Documents.

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step8: Post-Qualification Declare HRRB

Send request to HRB for additional requirements

STEP 5: PreBid Conference/ Issue Bid Bulletins

Verify documents and check past performance

STEP 6: Receive and Open Bids

Notify HRRB of postqualification

Prepare Postqualification report

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step8: Post-Qualification Disqualified Bidders 1. A bidder that has been blacklisted by any government agency or instrumentality. 2. Bidder or its employees is related within the third civil degree of consanguinity or affinity to officials or employees of the procuring entity with direct access to information that may affect bidding. 3. A bidder is found to have committed an act that constitutes fraud or misrepresentation or to have colluded with others for the bidding. STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step8: Post-Qualification 2 or more bids

HRB

HRRB

1 bid submitted

SRB

SRRB

STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

STEP 7: Bid Evaluation

STEP 8: PostQualification

Step8: Post-Qualification Scenarios HRB fails criteria for post qualification No bidder postqualifies

STEP 5: PreBid Conference/ Issue Bid Bulletins

STEP 6: Receive and Open Bids

Post-qualification done on 2nd HRB

BIDDING FAILURE

STEP 7: Bid Evaluation

STEP 8: PostQualification

STEP 9: Award Contract Issue Notice of Award (NOA)

Step9: Award Contract, Issue NOA Period:

Recommendation for award should be approved within 7 days from the date of receipt Contract award should be made within bid validity period

Participant/s:

HOPE, BAC, Procurement Office, BAC Secretariat, HRRB/SRRB Consultant, Observers, COA Representative

Requisites:

Post-qualified HRB has been declared HRRB/SRRB

Purpose:

To finally decide on awarding the contract to the most qualified bidder, based on the prescribed criteria and procurement rules, and inform bidder of such fact

Tasks:

Issue resolution to recommend award of contract Approve/disapprove contract award Determine compliance with additional requirements Contract signing

STEP 9: Award Contract, Issue Notice of Award

STEP 10: Contract Signing and Approval

STEP 11: Issue Notice to Proceed

Implementation

Step9: Award Contract, Issue NOA Contract signing

Postqualified HRB declared as HRRB

STEP 9: Award Contract, Issue Notice of Award

BAC recommend award of contract

STEP 10: Contract Signing and Approval

HOPE approval of contract award

Compliance with requirements

STEP 11: Issue Notice to Proceed

Implementation

Step9: Award Contract, Issue NOA Contract Agreement Bidding Documents Winning bidder’s bid

CONTRACT

Performance Security Credit line, if applicable Notice of Award (NOA) of Contract Other contract documents required by existing laws and/or the procuring entity.

STEP 9: Award Contract, Issue Notice of Award

STEP 10: Contract Signing and Approval

STEP 11: Issue Notice to Proceed

Implementation

STEP 10: Contract Signing and Approval

Step10: Contract Signing, Approval Period:

Contract must be signed by the parties within 10 days from receipt by the winning bidder of the NOA

Participant/s:

Procurement Office/End-user, HOPE/approving authority, Winning bidder

Requisites:

Notice of Award has been issued to winning bidder Performance security and other requirements

Purpose:

To enter into an agreement with the HRRB regarding the provision of the services

Tasks:

Parties prepare and sign the contract Submit contract by appropriate authority

STEP 9: Award Contract, Issue Notice of Award

STEP 10: Contract Signing and Approval

STEP 11: Issue Notice to Proceed

Implementation

Step10: Contract Signing, Approval Approval by authority Contract Signing Contract preparation NOA, Procurement Security and other Requirements

STEP 9: Award Contract, Issue Notice of Award

STEP 10: Contract Signing and Approval

STEP 11: Issue Notice to Proceed

Implementation

Step10: Contract Signing, Approval Contract Signing Guidelines • The winning bidder and the Procuring Entity must enter

into a contract immediately after the former has submitted the performance security and all other documentary requirements. • The Chief Accountant or the Chief Budget Officer may

sign the contract as an instrumental witness thereto. STEP 9: Award Contract, Issue Notice of Award

STEP 10: Contract Signing and Approval

STEP 11: Issue Notice to Proceed

Implementation

Step10: Contract Signing, Approval Contract Signing Guidelines • The Procuring Entity signatory is encouraged to sign

within the same day as the signing of the bidder as there are penalties against delaying, without justifiable cause, the award of the contract.

STEP 9: Award Contract, Issue Notice of Award

STEP 10: Contract Signing and Approval

STEP 11: Issue Notice to Proceed

Implementation

Step10: Contract Signing, Approval Contract Signing Guidelines • It would be best for the winning bidder and the HOPE, or

its appropriate signing authority, to sign/execute the contract together – provided that all contract documents and requirements are complete – so that both may personally appear before a Notary Public.

STEP 9: Award Contract, Issue Notice of Award

STEP 10: Contract Signing and Approval

STEP 11: Issue Notice to Proceed

Implementation

Step10: Contract Signing, Approval What is the Performance Security • It is a guarantee made by the winning bidder to warrant

faithful performance of its obligations under the contract in accordance with the bidding documents. • Failure to post performance security disqualifies the

winning bidder.

STEP 9: Award Contract, Issue Notice of Award

STEP 10: Contract Signing and Approval

STEP 11: Issue Notice to Proceed

Implementation

STEP 11: Issue the Notice to Proceed (NTP)

Step11: Issue Notice to Proceed Period:

Within 3 days from the date of approval of contract

Participant/s:

Procurement Office/End-user, HOPE/approving authority, Winning bidder

Requisites:

Duly approved contract with winning bidder

Purpose:

To notify the HRRB that it may already commence with the project

Tasks:

Issue the NTP to winning bidder Post in PhilGEPs and Procuring Entity’s website

STEP 9: Award Contract, Issue Notice of Award

STEP 10: Contract Signing and Approval

STEP 11: Issue Notice to Proceed

Implementation

Step11: Issue Notice to Proceed

Issue Notice to Proceed

Post Notice to Proceed in PhilGEPs/ Website

Contract Signed and Approved

STEP 9: Award Contract, Issue Notice of Award

STEP 10: Contract Signing and Approval

STEP 11: Issue Notice to Proceed

Implementation

Step11: Issue Notice to Proceed Notice to Proceed • The NTP is a procurement document which signifies that

the procuring entity and the awarded bidder have already undergone contract signing and the latter shall now be obliged to perform its obligation based upon the terms and conditions of the contract.

STEP 9: Award Contract, Issue Notice of Award

STEP 10: Contract Signing and Approval

STEP 11: Issue Notice to Proceed

Implementation

Step11: Issue Notice to Proceed Issuance of the NTP • NTP shall be issued together with copies of the approved

contract to the successful bidder within 3 days from the date of approval of the contract. • The contract effectivity date shall be provided in NTP. It

should nt be later than 7 days form NTP issuance. • BAC Secretariat, shall post a copy of the NTP and the

signed contract within 15 days from the issuance of the NTP. STEP 9: Award Contract, Issue Notice of Award

STEP 10: Contract Signing and Approval

STEP 11: Issue Notice to Proceed

Implementation

END OF PROCUREMENT PROCESS. START OF IMPLEMENTATION. STEP 9: Award Contract, Issue Notice of Award

STEP 10: Contract Signing and Approval

STEP 11: Issue Notice to Proceed

Implementation

ACTIVITY 1: Scenario: DOH RO No. XOXO occupies a small office space of about 100 sqms. The office is located in an old building, in an alley behind the town hall. Save for its empoyees, other people hardly ever pass by much less enter the building.

Taking this into consideration the BAC decided that it would be useless to post the REI for its procurement of consultants to conduct training for local midwives (competitive bidding). The BAC simply posted the REI in the PhilGEPS and in its official website for a period of 7 days. Is the BAC correct?

DISCUSSION 1: • Suggested Answer: No the BAC is in correct. • The posting of the REI in the premises of procuring entity

is a mandatory requirement under the law. The same is true for the posting of the REI in the PhilGEPS. • As regards posting of the REI in the website of the

procuring entity, this is only required when the procuring entity has a website.

ACTIVITY 2: Scenario: • DOH RO No. XOXO has determined that it does not have

the in-house capacity to provide counselling trainings to its local reproductive health workers. • After conducting procurement through Competitive Bidding, the contract was eventually awarded to Aruga Inc. for 5 M pesos. • One of the participating bidders, Tipidity, questioned the award claiming that the contract should have been awarded to it since its bid only amounted to 3.8 M pesos.

ACTIVITY 2: • Should the contract have been awarded to Tipidity? • Is it really not possible, in a regular procurement process,

that the winning bidder is not the one which submitted the lowest bid? • Discuss among your group.

DISCUSSION 2: • It could be the case that the lowest bidder submitted an

inferior proposal to that of one which has a higher bid. • The LOWEST BID is not automatically the WINNING BID.

• It should be noted that in procurement of consulting

services, there is leeway for the procuring entity to rate consultants not only based on the cost but also on the quality of their proposals. • Thus, the mode of evaluation of bids should be taken into

consideration as it could be QBE or QCBE.