Bidding Document

PHILIPPINE BIDDING DOCUMENTS

Procurement of INFRASTRUCTURE PROJECTS Government of the Republic of the Philippines

Third Edition October 2009

1

Section IX. Bidding Forms Bid Form <

Date: _______________ IAEB No: _______________ To: _________________________________ [name and address of PROCURING ENTITY] ________________________________________ Address: [insert address]

We, the undersigned, declare that: (a)

We have examined and have no reservation to the Bidding Documents, including Addenda, for the Contract ____________________________________________________ [insert name of contract];

(b) We offer to execute the Works for this Contract in accordance with the Bid and Bid Data Sheet, General and Special Conditions of Contract accompanying this Bid; The total price of our Bid, excluding any discounts offered in item (d) below is:_________________ _________________________________________________________________ [insert information]; The discounts offered and the methodology for their application are: _________________________________________________________________ [insert information]; (c) Our Bid shall be valid for a period of ________________[insert number] days from the date fixed for the Bid submission deadline in accordance with the Bidding Documents, and it shall remain binding upon us and may be accepted at any time before the expiration of that period; (d) If our Bid is accepted, we commit to obtain a Performance Security in the amount of____________ ________________________________________ [insert percentage amount] percent of the Contract Price for the due performance of the Contract; (e) Our firm, including any subcontractors or suppliers for any part of the Contract, have nationalities from the following eligible countries: ____________________________________ [insert information]; (f) We are not participating, as Bidders, in more than one Bid in this bidding process, other than alternative offers in accordance with the Bidding Documents; (g) Our firm, its affiliates or subsidiaries, including any subcontractors or suppliers for any part of the Contract, has not been declared ineligible by the Funding Source; (h) We understand that this Bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal Contract is prepared and executed; and (i)

We understand that you are not bound to accept the Lowest Evaluated Bid or any other Bid that you may receive.

Name: In the capacity of: Signed: Duly authorized to sign the Bid for and on behalf of: Date: ___________

46

Section IX. Bidding Forms Form of Contract Agreement THIS AGREEMENT, made this _________ [insert date] day of ____________________ [insert month], _______________[insert year] between _______________________________________ [name and ______________________________________________________address of PROCURING ENTITY] (hereinafter called the“Entity”) and ________________________________________________________________ [name and address of Contractor] (hereinafter called the “Contractor”). WHEREAS, the Entity is desirous that the Contractor execute ___________________________ ________________________________[name and identification number of contract] (hereinafter called “the Works”) and the Entity has accepted the Bid for ____________________________________________ [insert the amount in specified currency in numbers and words] by the Contractor for the execution and completion of such Works and the remedying of any defects therein. NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1.

In this Agreement, words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract hereinafter referred to.

2.

The following documents shall be attached, deemed to form, and be read and construed as part of this Agreement, to wit: (a) General and Special Conditions of Contract; (b) Drawings/Plans; (c) Specifications; (d) Invitation to Apply for Eligibility and to Bid; (e) Instructions to Bidders; (f) Bid Data Sheet; (g) Addenda and/or Supplemental/Bid Bulletins, if any; (h) Bid form, including all the documents/statements contained in the Bidder’s bidding envelopes, as annexes; (i) Eligibility requirements, documents and/or statements; (j) Performance Security; (k) Credit line issued by a licensed bank, if any; (l) Notice of Award of Contract and the Bidder’s conforme thereto; (m) Other contract documents that may be required by existing laws and/or the Entity.

3.

In consideration of the payments to be made by the Entity to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Entity to execute and complete the Works and remedy any defects therein in conformity with the provisions of this Contract in all respects.

4.

The Entity hereby covenants to pay the Contractor in consideration of the execution and completion of the Works and the remedying of defects wherein, the Contract Price or such other sum as may become payable under the provisions of this Contract at the times and in the manner prescribed by this Contract.

IN WITNESS whereof the parties thereto have caused this Agreement to be executed the day and year first before written. Signed, sealed, delivered by

the

(for the Entity)

Signed, sealed, delivered by

the

(for the Contractor).

Binding Signature of PROCURING ENTITY _________________________________ Binding Signature of Contractor _________________________________ [Addendum showing the corrections, if any, made during the Bid evaluation should be attached with this agreement]

47

Section IX. Bidding Forms Omnibus Sworn Statement (Sole Proprietorship -A) REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY OF ______ ) S.S. AFFID AVIT I,

_____________________________________ [Name of Affiant], of legal age, ____________[Civil ____________________ [Nationality], and residing at _________________________________ ________________________________[Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that: Status],

1.

I am the sole proprietor of _____________________________________________________ [Name of Bidder] with office address at ____________________________________________ [address of Bidder];

2.

As the owner and sole proprietor of ____________________________________[Name of Bidder], I have full power and authority to do, execute and perform any and all acts necessary to represent it in the bidding for ________________________________________________ [Name of the Project] of the ___________________________________ [Name of the Procuring Entity];

3. _______________________________________ [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board; 4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct; 5. _________________________________________[Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted; 6. I am not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; 7. ___________________________________________ [Name of Bidder] complies with existing labor laws and standards; and 8. _____________________________________________________ [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bidder: a) Carefully examine all of the Bidding Documents; b) Acknowledge all conditions, local or otherwise, affecting the implementation of the Contract; c) Made an estimate of the facilities available and needed for the contract to be bid, if any; and d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the _________________________ ________________________________________________ [Name of the Project]. IN WITNESS WHEREOF, I have hereunto set my hand this ___ day of ________________, 20__ at _______________________, Philippines. _____________________________________ Sole Proprietor

48

Section IX. Bidding Forms Omnibus Sworn Statement (Sole Proprietorship - B) REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY OF ______ ) S.S. AFFID AVIT I,

_____________________________________ [Name of Affiant], of legal age, ____________[Civil ____________________ [Nationality], and residing at _________________________________ ________________________________[Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that: Status],

1. I am the duly authorized and designated representative of______________________ _______________________________ [Name of Bidder] with office address at ________________ ________________________________________________________ [address of Bidder]; 2. I am granted full power and authority to do, execute and perform any and all acts necessary and/or to represent the _____________________________________________ [Name of Bidder] in the bidding as shown in the attached ____________________________________________ [state title of attached document showing proof of authorization (e.g., duly notarized Secretary’s Certificate issued by the corporation or the members of the joint venture)];

3. _______________________________________ [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board; 1. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct; 2. _________________________________________[Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted; 3. The proprietor and I am not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; 4. ___________________________________________ [Name of Bidder] complies with existing labor laws and standards; and 5. _____________________________________________________ [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bidder: a. Carefully examine all of the Bidding Documents; b. Acknowledge all conditions, local or otherwise, affecting the implementation of the Contract; c. Made an estimate of the facilities available and needed for the contract to be bid, if any; and d. Inquire or secure Supplemental/Bid Bulletin(s) issued for the _________________________ ________________________________________________ [Name of the Project]. IN WITNESS WHEREOF, I have hereunto set my hand this ___ day of ________________, 20__ at _______________________, Philippines. _____________________________________ Bidder’s Representative/Authorized Signatory

49

Section IX. Bidding Forms Omnibus Sworn Statement (Partnership, Corporation, Cooperative or Joint Venture) REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY OF ______ ) S.S. AFFID AVIT I,

_____________________________________ [Name of Affiant], of legal age, ____________[Civil ____________________ [Nationality], and residing at _________________________________ ________________________________[Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that: Status],

1. I am the duly authorized and designated representative of______________________ _______________________________ [Name of Bidder] with office address at ________________ ________________________________________________________ [address of Bidder]; 2. I am granted full power and authority to do, execute and perform any and all acts necessary and/or to represent the _____________________________________________ [Name of Bidder] in the bidding as shown in the attached ____________________________________________ [state title of attached document showing proof of authorization (e.g., duly notarized Secretary’s Certificate issued by the corporation or the members of the joint venture)];

3. _______________________________________ [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board; 4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct; 5. _________________________________________[Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted; 6. Select one, delete the rest: If a partnership or cooperative: None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; If a corporation or joint venture: None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; 7. ___________________________________________ [Name of Bidder] complies with existing labor laws and standards; and 8. _____________________________________________________ [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bidder: (a) Carefully examine all of the Bidding Documents; (b) Acknowledge all conditions, local or otherwise, affecting the implementation of the Contract; (c) Made an estimate of the facilities available and needed for the contract to be bid, if any; and (d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the ______________________ ___________________________________________________[Name of the Project]. IN WITNESS WHEREOF, I have hereunto set my hand this ___ day of ________________, 20__ at _______________________, Philippines. _____________________________________ Bidder’s Representative/Authorized Signatory

50

Section IX. Bidding Forms Form of Bid Security (Bank Guarantee) WHEREAS,__________________________________________________ [insert name of Bidder] (hereinafter called the “Bidder”) has submitted his bid dated ______________________[insert date] for the ___________________________________________ [insert name of contract] (hereinafter called the “Bid”). KNOW ALL MEN by these presents that We___________________________________________ [insert name of Bank] of _______________________________ [insert name of Country] having our registered office at ____________________________________________________ [insert address] (hereinafter called the “Bank” are bound unto ________________________________________ [insert name of PROCURING ENTITY] (hereinafter called the “Entity”) in the sum of ___________________________ ______________________________________________ [insert amount] for which payment well and truly

to be made to the said Entity the Bank binds himself, his successors and assigns by these presents. SEALED with the Common Seal of the said Bank this_______ day of __________________20___. THE CONDITIONS of this obligation are: 1.

2.

If the Bidder: (a)

withdraws his Bid during the period of bid validity specified in the Form of Bid; or

(b)

does not accept the correction of arithmetical errors of his bid price in accordance with the Instructions to Bidder; or

If the Bidder having been notified of the acceptance of his bid by the Employer during the period of bid validity: (a)

fails or refuses to execute the Form of Agreement in accordance with the Instructions to Bidders, if required; or

(b)

fails or refuses to furnish the Performance Security in accordance with the Instructions to Bidders

We undertake to pay to the Entity up to the above amount upon receipt of his first written demand, without the Entity having to substantiate his demand, provided that in his demand the Entity will note that the amount claimed by him is due to him owing to the occurrence of one or both of the two (2) conditions, specifying the occurred condition or conditions. The Guarantee will remain in force up to and including the date_______________ [insert days] days after the deadline for submission of Bids as such deadline is stated in the Instructions to Bidders or as it may be extended by the Entity, notice of which extension(s) to the Bank is hereby waived. Any demand in respect of this Guarantee should reach the Bank not later than the above date.

DATE ________________________

SIGNATURE OF THE BANK ____________________________

WITNESS __________________________________ SEAL __________________________________

______________________________________ (Signature, Name and Address)

51

Section IX. Bidding Forms Form of Performance Security (Bank Guarantee) TO

: ______________________________ [ Name of PROCURING ENTITY]

______________________________

_______________________________ [Address of PROCURING ENTITY]

WHEREAS, ____________________________________________________________ [name and address of contractor] (hereinafter called the “Contractor”) has undertaken, in pursuance of Contract No. ___________dated ______________________ to execute_____________________________________ ______________________________________ [name of Contract and brief description of Works] ( hereinafter called the “Contract”); AND WHEREAS, it has been stipulated by you in the said Contract that the contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with his obligations in accordance with the Contract. AND WHEREAS, we have agreed to give the contractor such a Bank Guarantee; NOW THEREFORE, we hereby affirm that we are the Guarantor and responsible to you, on behalf of the contractor, up to a total of __________________________________________________________ [insert amount of Guarantee in numbers and in words] such sum being payable in the types and proportions of currencies in which the Contract Price is payable, and we undertake to pay you, upon your first written demand and without cavil or argument, any sum or sums within the limits of __________________________ _____________________________________ [amount of Guarantee] as aforesaid without your needing to prove or to show grounds or reasons for your demand for the sum specified therein. We hereby waive the necessity of demand of the said debt from the contractor before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the Contract or of the Works to be performed thereunder or of any of the Contract documents which may be made between you and the contractor shall in anyway release us from any liability under this Guarantee, and we hereby waive notice of any such change, addition, or modification. This Guarantee shall be valid until a date twenty eight (28) days from the date of issue of the Certificate of Completion.

Signature and seal of the Guarantor _______________________________________________ Name of Bank ________________________________________________________________ Address _____________________________________________________________________ Date ________________________________________________________________________

52

Section IX. Bidding Forms Bank Guarantee for Advance Payment TO

: ______________________________ [ Name of PROCURING ENTITY]

______________________________

_______________________________ [Address of PROCURING ENTITY]

_________________________________ [Name of Contract]

Gentlemen: In accordance with the provisions of the GCC Clause 32 of the above-mentioned Contract, ______________ _________________________________________________ [name and address of the contractor] (hereinafter called “the contractor”) shall deposit with _____________________________________________ [name of PROCURING ENTITY] a Bank Guarantee to guarantee his proper and faithful performance under the said Clause of the Contract in an amount of ______________________________________________ [amount of Guarantee] [amount in words]

We, the ________________________________________ [ Bank or Financial institution], as instructed by the contactor, agree unconditionally and irrevocably to guarantee as primary obligator and not as Surety merely, the payment to _________________________________________ [name of PROCURING ENTITY] on his first demand without whatsoever right of objection on our part and without his first claim to the contractor, in the amount not exceeding __________________________________________________________ [amount of Guarantee] [ amount in words]

We further agree that no change or addition to or other modification of the terms of the Contract or of Works to be performed thereunder or of any of the Contract documents which may be made between ___________ __________________________________________ [name of PROCURING ENTITY] and the contractor, shall in any way release us from any liability under this Guarantee, and we hereby waive notice of any such change, addition, or modification.

This Guarantee shall remain valid and in full effect from the date of the advance payment under the Contract until ____________________________________ [name of PROCURING ENTITY] receives full payment of the same amount from the contractor.

Yours truly,

Signature and seal: _________________________________________________ Name of Bank/Financial Institution: _____________________________________ Address: __________________________________________________________ Date: ____________________________________

53

Section IX. Bidding Forms Contract Reference Number: _____________________________ Name of the Contract: ___________________________________ Location of the Contract: _________________________________

CREDIT LINE CERTIFICATE Date:__________________ __________________________________ Name of the Head of the Procuring Entity _____________________________________ Name of the Procuring Entity _____________________________________ Address of the Procuring Entity

CONTRACT/PROJECT

: _________________________________

COMPANY/FIRM

: _________________________________

ADDRESS

: _________________________________

BANK/FINANCING

: _________________________________

INSTITUTION ADDRESS

__________________________________

AMOUNT

: _________________________________

This is to certify that the above Bank/Financing Institution with business address indicated above, commits to provide the <Supplier/Distributor/Manufacturer/Contractor>, if awarded the above-mentioned Contract, a credit line in the amount specified above which shall be exclusively used to finance the performance of the above-mentioned contract subject to our terms, conditions and requirements. The credit line shall be available within fifteen (15) calendar days after receipt by the <Supplier/Distributor/Manufacturer/Contractor> of the Notice of Award and such line of credit shall be maintained until the project is completed by the Contractor. This Certification is being issued in favor of said <Supplier/Distributor/Manufacturer/Contractor> in connection with the bidding requirement of __(Name of the Procuring Entity)__ for the above-mentioned Contract. We are aware that any false statements issued by us make us liable for perjury. Name and Signature of Authorized Financing Institution Officer

: _______________________

Official Designation

: _______________________

Concurred By: Name & Signature of Supplier/Distributor/Manufacturer/Contractors Authorized Representative

: _______________________

Official Designation

: _______________________

Note: The amount committed should be machine validated.

ACKNOWLEDGMENT SUBSCRIBED AND SWORN to before me this ________ day of ________________, 20___, affiant exhibited to me his/her Community Tax Certificate No. ______________ issued on _________________ at _____________________, Philippines. Notary Public Until 31 December 20____ PTR No._______________ Issued at:_______________ Issued on:_______________ TIN No. ________________ Doc. No. _______ Page No. _______ Book No. _______ Series of _______. 54

Section IX. Bidding Forms Contract Reference Number: _____________________________ Name of the Contract: ___________________________________ Location of the Contract: _________________________________

NET FINANCIAL CONTRACTING CAPACITY (NFCC)

NFCC = [(Current assets minus current liabilities) (K)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started coinciding with the contract for this Project. Where: K = 10 for a contract duration of one year or less, 15 for a contract duration of more than one year up to two years, and 20 for a contract duration of more than two years.

Prepared by: ________________________ Company Accountant / Authorized Representative

Submitted by: _______________________ Authorized Representative

55

Section IX. Bidding Forms Contract Reference Number: ________________________ Name of the Contract: ______________________________ Location of the Contract: ____________________________

List of all Ongoing Government & Private Contracts including contracts awarded but not yet started Business Name: ______________________________________________________________ Business Address: ____________________________________________________________ Name of Contract/ Project Cost

a. Owner’s Name b. Address a. Telephone Nos.

Bidder’s Role Nature of Work

Description

%

a. Date Awarded b. Date Started c. Date of Completion

% of Accomplishment Planned

Government

Private

Total Cost: Note: This statement shall be supported with: 1. Notice of Award 2. Notice to Proceed issued by the owner 3. Certificate of Accomplishments signed by the owner or authorized representative

Submitted by:

__________________________________ (Printed Name and Signature)

Designation:

___________________________________

Date:

____________________________________ 56

Actual

Value of Outstanding Works/ Undelivered Portion

Section IX. Bidding Forms Contract Reference Number: __________________________ Name of the Contract: _______________________________ Location of the Contract: _____________________________

Statement of all Government & Private Contracts completed which are similar in nature Business Name : ___________________________________________________ Business Address: ___________________________________________________

Name of Contract

a. Owner’s Name b. Address c. Telephone Nos.

Bidder’s Role

Nature of Work

Description

Submitted by : __________________________________________ (Printed Name and Signature) Designation: _____________________________________________ Date : ___________________________________________________

57

%

a. Amount at Award

a. Date Awarded

b. Amount at Completion c. Duration

b. Contract Effectivity c. Date Completed

Section IX. Bidding Forms Contract Reference Number: __________________________ Name of the Contract: _______________________________ Location of the Contract: _____________________________

QUALIFICATION OF KEY PERSONNEL PROPOSED TO BE ASSIGNED TO THE CONTRACT Business Name:

___________________________________________________________________________________________

Business Address: ___________________________________________________________________________________________ Project Manager/Engineer

Materials Engineer

Foreman

1. Name 2. Address 3. Date of Birth 4. Employed Since 5. Experience 6. Previous Employment 7. Education 8. PRC License Minimum Requirements:

: Project Manager / Engineer : Materials Engineer : Foreman

Note

: Attached individual resume and PRC License of the (professional) personnel.

Submitted by

: ______________________________________ (Printed Name & Signature)

Designation

: ______________________________________

Date

: ______________________________________

58

Construction Safety and Health Personnel

Other positions deemed required by the Applicant for the Project

Section IX. Bidding Forms KEY PERSONNEL (FORMAT OF BIO-DATA) Give the detailed information of the following personnel who are scheduled to be assigned as full-time field staff for the project. Fill up a form for each person.   1.

Authorized Managing Officer / Representative Sustained technical Employee Name

:

_________________________________________

2.

Date of Birth

:

_________________________________________

3.

Nationality

:

_____________________________________

4.

Education ands Degrees

:

_________________________________________

5.

Specialty

:

_________________________________________

6.

Registration

:

_________________________________________

7.

Length of Service with the Firm

:

______ Year from

_____(months) ______(year)

To

_____(months) ______(year)

8. 9.

Years of Experience

:

_________________________________________

If Item 7 is less than ten (10) years, give name and length of service with previous employers for a ten (10)-year period (attached additional sheet/s), if necessary Name and Address of Employer

Length of Service

__________________________

______ year(s) from ______ to ______

__________________________

______ year(s) from ______ to ______

__________________________

______ year(s) from ______ to ______

10. Experience: This should cover the past ten (10) years of experience. (Attached as many pages as necessary to show involvement of personnel in projects using the format below). 1. Name

: ____________________________________

2. Name and Address of Owner

: ____________________________________

3. Name and Address of the Owner’s Engineer : ____________________________________ (Consultant) 4. Indicate the Features of Project (particulars of the project components and any other particular interest connected with the project) : ____________________________________ 5. Contract Amount Expressed in Philippine Currency

: ____________________________________

6. Position

: ____________________________________

7. Structures for which the employee was Responsible

: ____________________________________

8. Assignment Period

: from _________ (months) _________ (years) : to

_________ (months) _________ (years)

______________________________ Name and Signature of Employee It is hereby certified that the above personnel can be assigned to this project, if the contract is awarded to our company. ______________________________ (Place and Date)

_________________________________ (The Authorized Representative) 59

Section IX. Bidding Forms Key Personnel’s Certificate Employment Issuance Date Name of the Head of the Procuring Entity Position of the Head of the Procuring Entity Name of the Procuring Entity Address of the Procuring Entity Dear Sir/Madame: I am ___________________________ (Name of Nominee) a Licensed _______________ Engineer with Professional License No. ________________ issued on _____________________ (date of issuance) at __________________________ (place of issuance). I hereby certify that ______________________________________ (Name of Bidder) has engaged my services as ___________________ (Designation) for ________________________________ (Name of the Contract), if awarded to it. As _________________________ (Designation), I supervised the following completed projects similar to the contract under bidding: NAME OF PROJECT _____________________ _____________________ _____________________ _____________________

OWNER ________________ ________________ ________________ ________________

COST __________ __________ __________ __________

DATE COMPLETED _________________ _________________ _________________ _________________

COST __________ __________ __________ __________

DATE COMPLETED _________________ _________________ _________________ _________________

At present, I am supervising the following projects: NAME OF PROJECT _____________________ _____________________ _____________________ _____________________

OWNER ________________ ________________ ________________ ________________

In case of my separation for any reason whatsoever from the above-mentioned Contractor, I shall notify the __________________________________ (Name of the Procuring Entity) at least twenty-one (21) days before the effective date of my separation. As ____________________________ (Designation), I know I will have to stay in the job site all the time to supervise and manage the Contract works to the best of my ability, and aware that I am authorized to handle only one (1) contract at a time. I do not allow the use of my name for the purpose of enabling the above-mentioned Contractor to qualify for the Contract without any firm commitment on my part to assume the post of _________________ (Designation) therefor, if the contract is awarded to him since I understand that to do so will be a sufficient ground for my disqualification as ____________________ (Designation) in any future ___________________________________ (Name of the Procuring Entity) bidding or employment with any Contractor doing business with the _________________________________(Name of the Procuring Entity). _____________________________ (Signature of Engineer) DRY SEAL Republic of the Philippines ____________________

) ) S.S.

SUBSCRIBED AND SWORN TO before me this ______ day of _________________ 2003 affiant exhibiting to me his Residence Certificate No. ________ issued on _____________ at ______________________________. Notary Public Until December 31, 20_____ Doc. No. _______________; Page No. _______________; Book No. _______________; Series of _______________; 60

Section IX. Bidding Forms Contract Reference Number: __________________________ Name of the Contract: _______________________________ Location of the Contract: _____________________________

LIST OF EQUIPMENT, OWNED OR LEASED AND/OR UNDER PURCHASE AGREEMENTS, PLEDGE TO THE PROPOSED CONTRACT Business Name

: __________________________________________________

Business Address

: __________________________________________________

Description

Model/Year

Capacity/ Performance/ Size

Plate No.

A. Owned i. ii. iii. B. Leased i. ii. iii. C. Under Purchase Agreements i. ii. iii. List of minimum equipment required for the project: Submitted by

: ______________________________________ (Printed Name & Signature)

Designation

: ______________________________________

Date

: ______________________________________ 61

Motor No. / Body No.

Location

Condition

Proof of Ownership / Lessor or Vendor

Section IX. Bidding Forms Contract Reference Number: __________________________ Name of the Contract: _______________________________ Location of the Contract: _____________________________

CONSTRUCTION SCHEDULE AND S CURVE Contract

: __________________________________________________________

Location

: __________________________________________________________

Item #

Description

Month 1

Month 2

Month 3

1 2 3 4 1 2 3 4 1 2 3 41

Month 4

Month 5

Month 6

Month 7

2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1

Month 8

Month 9

2 3 4 1

Name of the Representative of the Bidder: ____________________________________________ Date: ____________________________

Name of the Bidder: _______________________________ 62

Month 11

Month 12

2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

Submitted by:

Position: ________________________________________

Month 10

Section IX. Bidding Forms Contract Reference Number: __________________________ Name of the Contract: _______________________________ Location of the Contract: _____________________________

MANPOWER UTILIZATION SCHEDULE Category

Month 1

Contractor’s Name:

2

3

4

Name of the Procuring Entity:

5

6

7

8

9

Contract Name:

Submitted by: Name of the Representative of the Bidder: ____________________________________________ Date: ____________________________ Position: ______________________________ Name of the Bidder: ____________________

63

10

11

12

Section IX. Bidding Forms OUTLINE NARRATIVE DESCRIPTION OF CONSTRUCTION METHODS

1.0

INTRODUCTION Refer to Bidding, etc.

2.0

BRIEF DESCRIPTION OF CONTRACT WORKS State general features of contact works. Use tables as necessary.

3.0

CONSTRUCTION METHODS AND PROCEDURES 3.1

Methodology or General Approach State general approach in construction in terms of use of equipment-intensive or labor-based methods, any special techniques, methods or procedures to ensure completion on time and quality of construction financing the project, etc.

3.2

Program or Work CPM, Progress Bar Schedule and Development Schedule submitted.

3.3

Financial Program Cash Flow schedules, provision for working capital, schedule of receipts, etc.

64

Section IX. Bidding Forms Contract Reference Number: __________________________ Name of the Contract: _______________________________ Location of the Contract: _____________________________

CONTRACTOR’S ORGANIZATIONAL CHART FOR THE CONTRACT

Submit Copy of the Organizational Chart that the Contractor intends to use to execute the Contract if awarded to him. Indicate in the chart the names of the Project Manager, Project Engineer, Bridge Engineer, Structural Engineer, Materials and Qualify Control Engineer, Foreman and other Key Engineering Personnel.

Attached the required Proposed Organizational Chart for the Contract as stated above

65

Section IX. Bidding Forms Contract Reference Number: __________________________ Name of the Contract: _______________________________ Location of the Contract: _____________________________

Contractor’s Letter-Certificate to Procuring Entity Date of Issuance Name of the Head of the Procuring Entity Position of the Head of the Procuring Entity Name of the Procuring Entity Address of the Procuring Entity Dear Sir/ Madame: Supplementing our Organizational Chart for the Contract, we have the honor to submit herewith, and to certify as true and correct, the following pertinent information: 1. That I / we have engaged the services of Name of Employee , to be the Designation of the Name of Contract , who is a Profession with Professional License Certificate No. issued on ________________________ and who has performed the duties in the construction of the Contracts enumerated in the duly filled Form_________. 2. The said Engineer shall be designated by us as our (Designation) to personally perform the duties of the said position in the above-mentioned project, if and when the same is awarded in our favor. 3. That said Engineer shall employ the best care, skill and ability, in performing his duties in accordance with the Contract Agreement, Conditions of the Contract, Plans, Specifications, Special Provisions, and other provisions embodied in the proposed contract. 4. That said Engineer shall be personally present at the jobsite to supervise the phase of the construction work pertaining to this assignment as (Designation), all the time. 5. That, in order to guarantee that said Engineer shall perform his duties properly and be personally present in the Job Site, he is hereby required to secure a certificate of appearance for the Procuring Entity Engineer at the end of every month. That , in the event that I/we elect or choose to replace said (Designation) with another Engineer, the Procuring Entity will be accordingly notified by us in writing at least twenty one (21) days before making the replacement. We will submit to the Procuring Entity, for prior approval, the name of the proposed new (Designation) , his qualifications experience, list of projects undertaken and other relevant information. 6. That any willful violation on my/our part of the herein conditions may prejudice my/our standing as a reliable contractor in future bidding of the Procuring Entity.

Very truly yours,

_________________________ (Authorized Representative of Bidder)

CONCURRED IN:

_________________________ (Name of Engineer)

__________________________ (Address)

66

Section IX. Bidding Forms

67

68