3844-lz-pc-ga000103 Construction Hse Meetings

CONTENTS 1

SCOPE ................................................................................................................................ 3 1.1 1.2

2

Purpose ...................................................................................................................... 3 Project Description...................................................................................................... 3

DEFINITIONS AND ABBREVIATIONS ............................................................................... 3 2.1

Definitions ................................................................................................................... 3

2.2

Abbreviations .............................................................................................................. 4

3

REFERENCE DOCUMENTS ............................................................................................... 5

4

LEADERSHIP AND COMMITTMENT.................................................................................. 9

5

ROLES AND RESPONSIBILITIES ...................................................................................... 9

6

INSTRUCTION .................................................................................................................. 10 6.1

“Kick-Off” HSE Meeting............................................................................................. 10

6.2

S.T.A.R.R.T. - Team Meeting.................................................................................... 12

6.3

Tailgate Meeting / Tool-box Talk Meeting (TBT) ....................................................... 13

6.4 6.5

Weekly Coordination HSE Meeting ........................................................................... 14 HSE Weekly Walk Around ........................................................................................ 15

6.6

Site Monthly HSE Management Meeting................................................................... 16

6.7

HSE Meetings Conducted/Call by ADCO .................................................................. 18

7

MINUTES OF MEETING - FORM ...................................................................................... 19

8

TOOL-BOX MEETING REPORT ....................................................................................... 20

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

2 of 20 01

Date :

This document is Tecnimont‟s property, and cannot be used by others for any purpose, without prior written consent.

15 July 2015

1

SCOPE This procedure is to be used by members of the Project Management Team to enhance HSE control by providing an official platform where HSE issues are openly discussed, adopted and implemented. This procedure applies to all parties participating to the Project.

1.1

Purpose The purpose of this procedure is to create and establish a structured system of HSE Meetings that involves the site organization at all level. These will guarantee an easy flow of information between management and workforce, an important base for the prevention and correction of critical situations. This procedure and guidance has been developed to ensure that effective HSE meetings and communication procedures are established to monitor implementation of the Site HSE Plan in line with Statutory and Contractual HSE requirements.

1.2

Project Description The Project consists in the Engineering, Procurement and Construction (EPC) for Al Dabb‟iya Phase Facilities Development: CENTRAL PROCESSING PLANT, GATHERING SYSTEM, EXPORT PIPELINE (OIL and GAS), FLARE SYSTEM, WATER SUPPLY and DISPOSAL, in Dabb‟iya area (Southwest of Abu Dhabi).

2

DEFINITIONS AND ABBREVIATIONS Refer for Definitions and Abbreviations to the Project Communication Procedure between ADCO and CONTRACTOR, appendix 1 or to the Contractual Document: General Scope of Work - Doc. No. 02.99.91.0609 Rev 3 - Paragraph 4Terminology. For the purposes of this procedure, the following definitions / abbreviations shall apply:

2.1

Definitions PROJECT

EPC FOR AL DABB‟IYA SURFACE FACILITIES-PHASE III

ADCO

Abu Dhabi Company for Onshore Petroleum Operations (ADCO)

CONTRACTOR

Tecnimont S.p.A. Abu Dhabi

CONTRACT ADMINISTRATOR

Means a Person in ADCO within the contract sponsor‟s (end-user) division/department, which is responsible for managing all aspects of the contract. It might be referred to as (ADCO Representative) as an alternative.

LOWER TIER SUBCONTRACTOR

Means any person or company of any tier, including but not limited to, suppliers or vendors of MATERIALS, suppliers or

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

3 of 20 01

Date :

This document is Tecnimont‟s property, and cannot be used by others for any purpose, without prior written consent.

15 July 2015

lessors of SUBCONTRACTOR‟s EQUIPMENT and erection contractors, having a contract with SUBCONTRACTOR or a LOWER TIER SUBCONTRACTOR for the performance of any part of the WORKS.

2.2

OSBL

means Out-Side Battery Limits

CONTRACT

The EPC Contract n. 15810.01 entered between ADCO and CONTRACTOR for PROJECT realization

DOCUMENTS (or DOCUMENTATION)

Specifications, reports, drawings, etc. produced in the design of the PROJECT according to CONTRACT requirements

DRAWINGS

DOCUMENTs depicting the subject matter in a graphical format

CORRESPONDENCE

The documents exchanged between ADCO and CONTRACTOR for communication purpose, such as Letters, E-mails, Transmittals, Minutes of Meeting, Technical Queries, Deviation requests

VENDOR

Firm awarded with a Purchase Order by CONTRACTOR to supply Equipment or Material for the PROJECT

SUBCONTRACTOR

Firm awarded with a Subcontract by CONTRACTOR to provide Services for the PROJECT

Competent Person

A person who, because of qualifications and experience, has the skills necessary to perform the stated duties (In the case of excavation this is to be a civil engineer with a minimum of 2 years practical experience in assessing ground conditions).

Employee

Any person engaged in activities for the benefit of the Project or CONTRACTOR (SUBCONTRACTOR) and who receives payment, even on a temporary basis. This includes so called Day Labourers employed by the Project or CONTRACTOR, SUBCONTRACTORS and LOWER TIER SUBCONTRACTORS

Employment

All work or activity performed in carrying out an assignment or request of the Project or Contractor, Subcontractor, including related activities not specifically covered by the assignment or request. This includes driving to and from a workplace

Abbreviations AMDEL

Delegate Administrator

CD

Construction Director

COSHH

Control of Substances Hazardous to Health

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

4 of 20 01

Date :

This document is Tecnimont‟s property, and cannot be used by others for any purpose, without prior written consent.

15 July 2015

3

EMS

Environmental Management System

EPC

Engineering, Procurement and Construction

ERT

Emergency Response Team

HSE

Health, Safety and Environment

HSE-MS

Health, Safety and Environment Management System

MOM

Minutes of Meeting

S.T.A.R.R.T

Safety Task Analysis Risk Reduction Talk

PTW

Permit To Work

TBT

Toolbox talk

TRA

Task Risk Assessment

UAE

United Arab Emirates

WMS (or SWMS)

Work Method Statement (or Safe Work Method Statement)

REFERENCE DOCUMENTS The following Reference Documents form a part of this Procedure.

a) UAE, Abu Dhabi Laws & Regulations Title National Ambient Air Quality Standards Federal Law No. (23) of the year 1999 Concerning Exploitation, Protection and Development of the Living Aquatic Resources In the State of the United Arab Emirates Federal Law No. (11) of the year 2002 Concerning Regulation and Controlling the International Trade in Endangered Species of Wild Fauna & Flora Federal Law No. 24 of the year 1999 Regarding Protection & Development of Environment Federal Law No. (1) of the year 2002 Regarding the Regulation and Control of the USE of Radiation Sources and Protection Against Their Hazards Regulation for the Protection of Marine Environment Regulation for Handling Hazardous Materials, Hazardous Wastes and Medical Wastes Regulation for Assessment of Environmental Effects of Installations Cabinet Resolution No. (37) of the year 2001 Regarding the Executive Regulation of the Law No.(24) of 1999 Concerning the Protection and Development of the Environment

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

5 of 20 01

Date :

This document is Tecnimont‟s property, and cannot be used by others for any purpose, without prior written consent.

15 July 2015

Title Federal Decree No. (77) of the year 2005 Regarding Protocol of Control of Marine Cross-Border Transport and Disposal of Hazardous and Other Wastes Ministerial Resolution No. (467) of the year 2005 Ministerial Resolution No. (50) of the year 2003 Law No. (8) of the year 1978 Regarding The Conservation of Petroleum Resources Law No. (21) of the year 2005 for Waste Management in the Emirates of Abu Dhabi Law No. (16) of the year 2005 pertaining to the Reorganization of the Abu Dhabi Environment Agency Law No. 28 of the year 2005 Establishing Abu Dhabi Authority for Culture and Heritage Federal Law No. (8) of the year 1980 Regarding UAE Labour Law Ministerial Order No. 32 of the year 1982 regarding determination of the ways and means to protect employees against occupational hazards The water quality regulations Regulations for Insecticides and Agriculture Additive and fertilizers Traffic Federal Law, 1995 – Article No. 21 Regulation concerning Protection of Air from Pollution. Regulation for the protection of Natural Reservations Federal Law No. (11) of 2006, regarding the amendment of some provisions of the Federal Law No. 24 of 1999, concerning the Environmental Protection and Development. Law No. (39) of 1992 Production, importing and circulation of Fertilizers and Agricultural Conditioners. Law No. (41) of 1992 concerning Pesticides. Cabinet‟s Resolution No. (39) of 2006 regarding Banning Asbestos. Law No. (6) Drilling Ground Water Wells.

b) ADNOC CODES OF PRACTICE (COPs) Title

ADCO Code

CONTRACTOR Code

Administration Systems

ADNOC-COPV1N/A 01 HSE

Determining reportability of occupational injuries

ADNOC-COPV1N/A 03

Mgt of Contractors HSE

ADNOC-COPV1N/A 04

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

6 of 20 01

Date :

This document is Tecnimont‟s property, and cannot be used by others for any purpose, without prior written consent.

15 July 2015

Title

ADCO Code

CONTRACTOR Code

HSEMS

ADNOC-COPV1N/A 09

Audit

ADNOC-COPV1N/A 11

Reporting of Process Safety Events

ADNOC-COPV1N/A 12

Preparation of Project HSE Plans

ADNOC-COPV1N/A 13

Training and Competence

ADNOC-COPV1N/A 14

Crisis & Emergency Management

ADNOC-COPV5- N/A 02

HSE Risk Management

ADNOC-COPV5- N/A 06

c) ADCO HSE Requirements Title

ADCO Code

CONTRACTOR Code

ADCO HSE Policy

Version: Jan.2011 N/A

ADCO Drug & Alcohol Policy

N/A

ADCO HSE Management System Manual

CPR-HSED-0308 N/A

ADCO Procedure Manual Volume 10 - Health, Safety, and Environment Manual

N/A

Project Health, Safety & Environmental Review (PHSER) Procedures

30-99-90-0043

N/A

ADCO Land Transportation Safety Manual 10-3

CPR-HSE-10/3

N/A

ADCO HSE Procedure Manual 10-4 Management of Contractor HSE

CPR-HSE-10/4

N/A

ADCO Standard HSE Rules & Conditions for Contractors

N/A

Guidelines for Preparation of Project HSE Plans

30.99.90.015

N/A

Guidelines for Preparation of Project HSE Philosophy

30.99.91.003

N/A

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

7 of 20 01

Date :

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15 July 2015

d) G. CORPORATE RISK EVALUATION & MANAGEMENT PROCEDURE (CREMP) Title

ADCO Code

Technical Guidance - Task Risk Assessment (TRA)

CONTRACTOR Code

ADCO-07-R-14

N/A

e) FEED Dossier Title

ADCO Code

CONTRACTOR Code

Project HSE plan

30.99.00.0603

N/A

Health safety & environmental (HSE) philosophy

30.99.91.0610

N/A

Construction Execution Plan

30.99.91.0613

N/A

f) ADCO HSE Rules & Conditions for Contractors Title

ADCO Code

CONTRACTOR Code

2.6.1 App O Mandatory Contractual Requirements

CRP-HSE-10/4 REV.3

N/A

2.6.2 App U Mandatory Tender Requirements

CRP-HSE-10/4 REV.3

N/A

g) Other HSE References Title

ADCO Code

CONTRACTOR Code

UK „Control of Substances Hazardous to Health‟ Regulations 2002 (COSHH) and Amendments (2003 & 2004).

N/A

N/A

EU EIA Directive (85/337/EEC) and subsequent amendments.

N/A

N/A

UK „Control of Major Accident Hazards Regulations 1999 (COMAH) and 2005 Amendments.

N/A

N/A

Title

ADCO Code

CONTRACTOR Code

SITE HSE PLAN

30.99.00.1642

3844-LZ-PL-GA000100

HSE TRAINING PROGRAM

30.99.00.1643

3844-LZ-PC-GA000101

h) CONTRACTOR’s Reference

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

8 of 20 01

Date :

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15 July 2015

4

Title

ADCO Code

CONTRACTOR Code

DISCIPLINARY ACTIONS PROCEDURE

30.99.90.1649

3844-LZ-PC-GA000102

REPORTING AND INVESTIGATION 30.99.90.1652 OF ACCIDENTS AND INCIDENTS

3844-LZ-PC-GA000105

EMERGENCY RESPONSE PLAN

3844-LZ-PL-GA000106

30.99.90.1653

LEADERSHIP AND COMMITTMENT CONTRACTOR‟s management (Director, Project, Site and Constructions Managers, department and functional Managers) is committed to execute the Plant in a manner that is uncompromising on issues of health, safety, the environment and security. Senior management of CONTRACTOR will personally practice HSE leadership, demonstrate visible commitment to the Project‟s HSE policy and strategic objectives, and provide resources to foster a Project culture that embraces and accepts nothing but optimal HSE behaviour. The management is committed to executing the construction activities with an emphasis on the necessary care to protect the environment, the prevention of pollution and continual improvement of the Project environmental performance. The CONTRACTOR‟s management is committed to never, for whatsoever reason, let that cost, schedule, and any other possible concerns could prevail over HSE and Security requirements of the Project. Moreover CONTRACTOR‟s management is committed to:  Comply with the requirements of all applicable HSE laws and standards.  Pursue continuous improvement of the HSE management system and the HSE performances on site.  Perform training programs and promote the awareness of the personnel at every level to work in a safe and environmentally responsible manner.  Assure the co-operation with Public Authorities, ADCO, Suppliers, Local Communities and other stakeholders on HSE and Security issues.  Require SUBCONTRACTORs to manage the environmental issues in an appropriate way, consistently with the requirements of Tecnimont Spa and ADCO HSE management system.

5

ROLES AND RESPONSIBILITIES CONTRACTOR Construction Director (CD) The CONTRACTOR CD has the overall responsibility for this procedure and is responsible for supporting it and for ensuring that the jobsite under his responsibility actively participate.

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

9 of 20 01

Date :

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15 July 2015

The CONTRACTOR CD is responsible for providing the personnel, facilities, and other resources necessary to effectively implement this procedure availing of specific cooperation of the Site Manager(s) for respective area of competency. CONTRACTOR Site Manager The CONTRACTOR Site Manager has the responsibility for compliance with this procedure and shall provide the personnel, facilities and other resources necessary to effectively implement, administer and enforce this procedure. The CONTRACTOR Site Manager is responsible for the effective dissemination and education of the contents and requirements throughout the CONTRACTOR‟s and its SUBCONTRACTOR‟s organizations. The CONTRACTOR Site Manager shall ensure that all CONTRACTOR and SUBCONTRACTOR employees comply with its requirements and actively participate. CONTRACTOR HSE Manager / SUBCONTRACTOR HSE Manager or Representative CONTRACTOR and SUBCONTRACTOR HSE personnel shall be responsible for the continuous monitoring of the implementation of this procedure. HSE personnel will provide feedback on performance and will assist CONTRACTOR/SUBCONTRACTOR‟s Site management and Supervision to plan and coordinate the work to effectively implement the requirements of the procedure. CONTRACTOR HSE Manager will inform ADCO Contract Administrator prior to non-routine HSE Meetings (different than routine Meetings stated below) with information of topics, Date & Location. ADCO Contract Administrator will inform the CONTRACTOR Site HSE Manager if he, or the ADCO Site HSE representative, will be able to participate the meeting. CONTRACTOR and SUBCONTRACTOR Supervisor(s) Supervisors shall be thoroughly familiar with this procedure and with their individual responsibilities regarding its implementation and enforcement. Supervisors shall attend all meetings required according with following specifications. If required, Supervisors will share information coming from such Meetings with all workforces under their respective responsibility during Toolbox Talks.

6

INSTRUCTION CONTRACTOR will conduct, participate and scheduling the following HSE meetings:

6.1

“Kick-Off” HSE Meeting SUBCONTRACTOR, prior to start any work and mobilize the workforces to Site, shall participate to an HSE “Kick-Off” Meeting. DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

10 of 20 01

Date :

This document is Tecnimont‟s property, and cannot be used by others for any purpose, without prior written consent.

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Scopes of the meeting are:  Welcome the SUBCONTRACTOR to the Project.  Describe all the features and characteristics of the Project related to HSE matters.  Emphasize the HSE Project‟s common strategy and HSE performance targets.  Underline the importance of a fully application of the HSE rules and procedure contained in the Project HSE documentation.  Instruction of key personnel and clarification/confirmation of day-to-day requirements. ATTENDEES CONTRACTOR Site Manager will chair the meeting; at least the following personnel shall participate: 1 - CONTRACTOR personnel:  Construction Manager  Site HSE Manager/Supervisors  Relevant Discipline Superintendent/Supervisor 2 - SUBCONTRACTOR Personnel:  Project Manager  Site Manager  HSE Representative(s)  Superintendents/Supervisors 3 - ADCO personnel:  ADCO Representative (optional) CONTENTS Main HSE aspects to be treated:  Presentation of the Project  Description of the existing Plant  Personnel and vehicles entry permits  Transportation rules  Description of the Project hazards  Permit to Work System  ADCO General site safety procedure and rules  Training Program  Risk Assessment requirements  Information system  Communication System DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

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11 of 20 01

Date :

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 Emergency Procedure (Alarms, MEDEVAC, Lifeboat Safety etc.)  Incident and Accident Reporting  First Aid, Medical Facilities  Waste management and workplace hazardous materials  Safety Incentive program/scheme  Lay-down area/Temporary Facilities/Accommodation Camps  Site Security measures TIMING As required MINUTE of Meeting Issuing part: CONTRACTOR APPROVAL and DISTRIBUTION Signature for acceptance/approval:  CONTRACTOR Site Manager  SUBCONTRACTOR Representative (Project Manager, Site Manager or Representative) Distribution:  All presents  CONTRACTOR Project Manager  CONTRACTOR HSE Headquarters  ADCO Contract Administrator or Representative (if contractually required)

6.2

S.T.A.R.R.T. - Team Meeting The STARRT meeting will be conducted by SUBCONTRACTOR‟s team leaders, involving the workgroup members in the identification and mitigation/correction of specific hazards to the task, before starting any NEW work task and/or if workgroup members have changed. SUBCONTRACTOR HSE Supervisor will monitor the meetings and provide input, or clarification of issues, as required. CONTENTS Each SUBCONTRACTOR‟s line Supervisor and work-crew will identify and discuss potential hazards associated with the new task to be undertaken, just prior to its commencement, and/or if workgroup members have changed. Topics discussed and workers attending will be recorded and a copy of the records forwarded to CONTRACTOR HSE Department. TIMING The meeting will be take place at the workplace and should last approximately ten

DOCUMENT TITLE: Construction HSE Meetings

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ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

12 of 20 01

Date :

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15 July 2015

(10) minutes, before starting any NEW work task and/or if workgroup members have changed. ATTENDEES  SUBCONTRACTOR work-crew (workers and Supervisors)  CONTRACTOR job Supervisors (according to “STARRT Procedure”) DISTRIBUTION  Topics discussed and workers attending will be recorded in the “STARRT Attendance Sheet”.  A copy of the records will be forwarded by SUBCONTRACTOR HSE Officer to CONTRACTOR HSE Department.  “STARRT Attendance Sheet” shall be attached to the specific PTW. For further details refer to CONTRACTOR Procedure: “3844-LZ-PC-GA000129 Safety Task Analysis Risk Reduction Talk (STARRT) Procedure”.

6.3

Tailgate Meeting / Tool-box Talk Meeting (TBT) These meetings are aimed to:  Inform all personnel about general safety matters (Massive TBT)  Inform the workgroup of hazards arising from the specific TRA and PTW (Specific TBT)  Instruct the personnel about emergency scenarios and risks situation related to their specific activity and/or the environment (Specific TBT) It is also the occasion for the worker to get information of following matters:  Safety, health and environment regulations applied to the Project.  Give suggestions concerning HSE.  Point-out any possible risk situation meet during their daily work activities. ATTENDEES Massive TBT  All SUBCONTRACTOR‟s employees, Supervisors and Foreman  SUBCONTRACTOR HSE Manager / Officers  SUBCONTRACTOR Site Manager (Optional)  CONTRACTOR Construction Managers / Superintendents / Supervisors (Optional)  CONTRACTOR HSE Manager / Engineers (Optional)  CONTRACTOR Site Manager (Optional)  ADCO HSE Representative (Optional) Specific TBT  SUBCONTRACTOR‟s workers involved in the job

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

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Date :

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15 July 2015

 SUBCONTRACTOR‟s Supervisor and Foreman involved in the job  SUBCONTRACTOR HSE Engineer/Officer  SUBCONTRACTOR Site Manager (Optional)  CONTRACTOR‟s Supervisor(s) involved in the specific job (Optional)  CONTRACTOR HSE Manager/Engineers (Optional)  CONTRACTOR Site Manager (Optional)  ADCO HSE Representative (Optional) TIMING and FREQUENCY Daily DURATION 15 Minutes. CONTENTS  Discuss accidents / incidents and near misses that have occurred on the Project, explain possible causes  Follow up: actions planned, actions taken  Feedback from other meetings and inspection/audits  HSE performances of the team and general  Correct use of PPE  Give Operative instruction for special operations  Reminder of the next target of the Incentive Scheme  Area of improvements  High profile recognition for achievements by individuals or groups of workers REGISTRATION and DISTRIBUTION All attendees shall sign the Toolbox safety report. The person who held the meeting shall write a short list of the topics treated, and fill in the report form. The CONTRACTOR and SUBCONTRACTOR HSE department shall file all the meeting reports.

6.4

Weekly Coordination HSE Meeting ATTENDEES CONTRACTOR HSE Manager will chair the meeting; at least the following personnel shall attend:  CONTRACTOR Site Manager/Construction Manager  CONTRATOR HSE Manager  SUBCONTRACTOR Site Manager

DOCUMENT TITLE: Construction HSE Meetings

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ORIGINATOR No. 3844-LZ-PC-GA000103

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Date :

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 SUBCONTRACTOR HSE Manager  ADCO Representative (optional) FREQUENCY Weekly DURATION As required AGENDA of the MEETING  Summary of the HSE events of the last week (accident incident and near misses, unsafe acts/conditions, other)  Analysing of near-misses occurred during previous week (accidents/incidents if any)  Achievements and improvements since the previous meeting  Follow up: actions planned, actions taken  Feedback from tool box meetings  Review of HSE Statistics  Review of Health/Clinic Visits  Review of the activities for the coming weeks, possible interference.  Special, unusual or unique activities (job safety analysis)  Environment and waste management status  Nominations for Safety Awards MINUTE of MEETING Issuing: CONTRACTOR HSE Office APPROVAL and DISTRIBUTION Approval Signatures for acceptance of MOM:  CONTRACTOR Site Manager  SUBCONTRACTORs Construction Managers Distribution:  All present  ADCO Representative

6.5

HSE Weekly Walk Around CONTRACTOR HSE Manager will lead the walk around. Attendees shall participate to a brief meeting (5/10 minutes) before starting of the HSE Walk around at site/working areas. Attendees shall participate to a final meeting at the end of the HSE Walk around (15 minutes).

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

15 of 20 01

Date :

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ATTENDEES At least the following personnel shall attend:  CONTRACTOR Site Manager/Construction Manager  CONTRATOR HSE Manager  SUBCONTRACTOR Site Manager  SUBCONTRACTOR HSE Manager  ADCO Representative (optional) CONTENTS  Analyse the proceeding of the works  Plan the incoming week activities.  Discuss possible coordination problems among the different parties  Discuss HSE problems. FREQUENCY Weekly DURATION of the Walk around 30/45 minutes. One or more operational areas will be selected time-to-time for the HSE Walk Around.

6.6

Site Monthly HSE Management Meeting ATTENDEES CONTRACTOR Site Manager will chair the meeting. At least the following personnel shall participate: 1 - CONTRACTOR:  Project Manager (optional)  Construction Director and Site Manager(s)  Construction Manager(s)  Supervisors (as required)  Site HSE Manager 2 - SUBCONTRACTOR:  Site Manager  HSE Manager/Engineer  Supervisors 3 - ADCO:

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

16 of 20 01

Date :

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15 July 2015

 ADCO representative (optional) AGENDA of the MEETING  Overview of the site HSE performances in the period of observation  Evaluate the HSE statistics and HSE Targets achievements  Check the results of decisions made at previous meeting  Evaluate HSE issues and related corrective actions / follow-up  Review Accidents / Incidents and Near-misses of previous month  Discuss the Coordination problems among the different parties  Approval of all corrective measures and actions deemed necessary  Control of personnel training program  Examination of drill results;  Follow up: actions planned, action taken  Feedback from other meetings and inspection/audit  Check of result of decision made at previous meeting  Operative procedure for special operations  Safety incentive scheme planning  Update Project procedures FREQUENCY Monthly DURATION As required MINUTES of MEETING Issuing by: CONTRACTOR APPROVAL and DISTRIBUTION All action items arising from the meeting will be allotted to action parties with target dates for completion. All action items must be addressed in a timely manner. Signature for approval/acceptance:  CONTRACTOR Site Manager  SUBCONTRACTOR Site Manager(s) Distribution:  All presents  CONTRACTOR Project Manager and HSE Headquarters  ADCO Representative

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

17 of 20 01

Date :

This document is Tecnimont‟s property, and cannot be used by others for any purpose, without prior written consent.

15 July 2015

6.7

HSE Meetings Conducted/Call by ADCO CONTRACTOR and SUBCONTRACTOR relevant personnel will participate in all the meetings organized by ADCO, with particular reference to the coordination meetings aimed to optimise the simultaneous activities of the CONTRACTOR and the activities performed by others in the Plant area. DURATION As required MINUTES of MEETING Issuing: CONTRACTOR All action items arising from the meeting will be allotted to action parties with target dates for completion. DISTRIBUTION  All presents  ADCO Representative  CONTRACTOR Site Manager and HSE Manager  CONTRACTOR Headquarter/Project Director/Project Manager  SUBCONTRACTOR Site Manager and HSE Manager (if required by ADCO)

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

18 of 20 01

Date :

This document is Tecnimont‟s property, and cannot be used by others for any purpose, without prior written consent.

15 July 2015

7

MINUTES OF MEETING - FORM Meeting Date & Time

:

DD/MM/YYYY at _ _:_ _ Hrs.

MOM Issue date

:

DD/MM/YYYY

Meeting Place

:

_____________

Originator

:

_____________

Project Between Subject

:

_____________________________ __________ and _______________ Weekly Meeting (example)

: :

Attendee:

COMPANY:_____________ Name

COMPANY:_____________

Position

Name

Position

Distribution to:

COMPANY:_____________ Name

COMPANY:____________

Position

Name

Position

Topics:

No.

Description

Action By

DOCUMENT TITLE: Construction HSE Meetings

Due Date

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

19 of 20 01

Date :

This document is Tecnimont‟s property, and cannot be used by others for any purpose, without prior written consent.

15 July 2015

8

TOOL-BOX MEETING REPORT

Tool-box Date & Time

:

DD/MM/YYYY at _ _:_ _ Hrs.

SUBCONTRACTOR

:

_____________________________

Attendance (%)

:

____ %

Speaker/Leader

Name:____________

Project Tool-box No.

Position Held:_____________ _________________________ _ _ _ _ / YEAR

: :

Training Aids (indicate if Machinery or Equipment) Machinery

EQUIPMENT

SPECIFIC SUBJECT Description……………

Other TOPICS discussed Description…………… REMARKS

Date:_ _/_ _/_ _ _ _

Name & Signature of Supervisor: _ _ _ _ _ _ _ _/_ _ _ _ _ _

DOCUMENT TITLE: Construction HSE Meetings

ADCO DOC. NO. 30.99.90.1650 PAGE :

ORIGINATOR No. 3844-LZ-PC-GA000103

ADCO Project No. P02065

Rev.

20 of 20 01

Date :

This document is Tecnimont‟s property, and cannot be used by others for any purpose, without prior written consent.

15 July 2015