5s Area Audit

5S Checklist - _________ Area Area: Audited By: Date: Previous Score:

Sort

needed, throw the rest out!"

Check Item

Guidance

1

Signage & Standards

Are there items such as obsolete or unused signage & documentation on walls, floors, ceilings within the area?

2

General Work Area

Is there any unused or surplus equipment in the area? Is there obsolete or duplicated storage media in the area? Are individuals' desktops, drawers, cabinets cluttered up with unneeded papers, samples etc ?

3

Information Areas & Documentation

Are notice boards or similar current with regard to content ? Is there duplication of information in individuals work area? Are there items in the area which require archiving or have exceeded there lifetime?

4

Visual Controls

Is it obvious which items are marked as unnecessary. Has a "Red Tag" exercise or similar been conducted or recently concluded?

5

Habitual Behavior

Is uncontrolled personal equipment or belongings in the direct work areas? (eg coats on chairs) Is there discarded Personal Protective Equipment within the area?

4

3

2

Store

everything in its place!"

6

Signage & Standards

Is there a 5S map or layout for the work area that clearly identifies the workplace geography including: walkways, processes, storage, personnel, contact details, desks, equipment, recycling, information areas etc. (consider floor marks, barriers)

7

General Work Area

Are any items stored in a manner that obstructs or hinders the use of fire equipment & escapes? Is the workplace arranged ergonomically & efficiently so as to minimise fatigue, distraction, & non value added activities.

8

Information Areas & Documentation

Are files & other media arranged in a manner that ensures repetition of storage with no duplication? Is it clear which items are in use? Is there a process to ensure that archived documentation or similar is readily retrievable? (inc electronic media)

9

Visual Controls

Are storage areas (e.g. racks, cabinets, floors) clearly identified as to their content. Is it indicated what goes where? Do locations for storage have owners? Are walkways clearly identified? Do flat surfaces have items that do not belong?

10

Habitual Behavior

Are appropriate facilities provided to store personal equipment away from the workspace that is both safe & where necessary accessible? Are facilities provided for the control & display of items in an individuals work area?

reveal problems & improve the environment!"

Shine

Sub Total 11

Signage & Standards

Are the schedules & responsibilities defined for the cleaning & checking of the area to promote workplace organisation & improvement? Is there a policy to promote sharing of tasks & individual involvement in the process?

12

General Work Area

Is the workplace & equipment kept clean & free from uncontrolled waste? Are the insides of cabinets & drawers kept free from clutter? Are internal or external service contracts in place & known for maintenance of equipment & the environment?

13

Information Areas & Documentation

Are information areas & notice boards kept up to date, orderly & regularly reviewed? Are document expiry times shown? Are owners of information displays known & obvious? Is there a system to ensure that these items are maintained?

14

Visual Controls

Are Floor areas clean, undamaged (e.g. shiny) without slip, trip, or quality hazard? Include underneath desks, equipment & archive areas. Consider the effects of water, oil, waste, holes, cables etc.

15

Habitual Behaviour

Do persons habitually clean there area without being told? Are personal waste bins allowed to overflow?

Standardise

"Apply common standards & visual management to the area!"

Sub Total 16

Signage & Standards

Is the workplace visual in its control methods, are these methods easy to understand & follow, are they standard in appearance ? Are Information Centres or Team Boards used as a focal point for information. Do these promote a Team ethos?

17

General Work Area

Is the climate set to provide suitable work conditions such as temperature, humidity & lighting. Is the area ventilated well enough to be clear of heavy dust & odors, (clean to breath). Is the angle & intensity of light adequate for the work being done? Is there a clear & visual improvement plan that drives performance improvement. Are associated measures visual. Is the story of the area told?

19

Information Areas & Documentation Visual Controls

20

Habitual Behaviour

Do people wear clothing which is clean & undamaged? Does work ware promote belonging and a Team methodology? Is Personal Protective Equipment worn as prescribed?

21

Signage & Standards

Are people within the area trained in key procedures & practices? This includes 5S principles. Are procedures up to date & regularly reviewed?

22

General Work Area Information Areas & Documentation

Are tools, equipment, materials and information being stored correctly?

18

Are the first 3S being maintained. Are we operating within the rules that we set & agreed?

Sub Total Stick To

Sustain /Shitsuke: "Make

Standardize /Seiketsu:

Rating

No

Sub Total

the 5S system part of everyday life!"

Shine/ Seiso: "Clean & Check to

Store /Seiton: "A place for everything &

Sort / Seiri: "Keep what is

5S

N/A

23

Are Team Activity Boards & Information Centres up to date & regularly reviewed?

24

Visual Controls

Is the standard for visual control common across all 5S areas? Are fonts, styles, identifications, reports, naming conventions, maps, colour schemes, corporate identity, lighting etc, appropriately styled?

25

Habitual Behaviour

Is the team proactive in the management of the workplace & its environment. Is the entire team compliant in the agreed rules ? Are targets agreed & achieved by the team as planned. Does the Team assemble for activities at the agreed time & place.

Sub Total Total

Condition Observed 4 = Very Bad - (Above 7 problems)

1 = Good - (1-2 problems)

3 = Bad - (5-6 problems)

0 = Very Good - ( - Perfect Conditions)

2 = OK - (3-4 problems)

Also consider the severity of the issue in the area when scoring.

0

1

0

5S Checklist - _________ Area Area: Audited By: Date: Previous Score:

Sort

rest out!" Store

Store /Seiton: "A place for everything & everything in its

place!" Shine

improve the environment!" Standardise

Shine/ Seiso: "Clean & Check to reveal problems &

Guidance

1

Signage & Standards

Are there items such as obsolete or unused signage & documentation on walls, floors, ceilings within the area?

2

General Work Area

Is there any unused or surplus equipment in the area? Is there obsolete or duplicated storage media in the area? Are individuals' desktops, drawers, cabinets cluttered up with unneeded papers, samples etc ?

3

Information Areas & Documentation

Are notice boards or similar current with regard to content ? Is there duplication of information in individuals work area? Are there items in the area which require archiving or have exceeded there lifetime?

4

Visual Controls

Is it obvious which items are marked as unnecessary. Has a "Red Tag" exercise or similar been conducted or recently concluded?

5

Habitual Behaviour

Is uncontrolled personal equipment or belongings in the direct work areas? (eg coats on chairs) Is there discarded Personal Protective Equipment within the area?

4

3

2

1

0

X

X

X

X X 4

10 3 2 1

0

6

Signage & Standards

Is there a 5S map or layout for the work area that clearly identifies the workplace geography including: walkways, processes, storage, personnel, contact details, desks, equipment, recycling, information areas etc. (consider floor marks, barriers)

7

General Work Area

Are any items stored in a manner that obstructs or hinders the use of fire equipment & escapes? Is the workplace arranged ergonomically & efficiently so as to minimise fatigue, distraction, & non value added activities.

8

Information Areas & Documentation

Are files & other media arranged in a manner that ensures repetition of storage with no duplication? Is it clear which items are in use? Is there a process to ensure that archived documentation or similar is readily retrievable? (inc electronic media)

9

Visual Controls

Are storage areas (e.g. racks, cabinets, floors) clearly identified as to their content. Is it indicated what goes where? Do locations for storage have owners? Are walkways clearly identified? Do flat surfaces have items that do not belong?

10

Habitual Behaviour

Are appropriate facilities provided to store personal equipment away from the workspace that is both safe & where necessary accessible? Are facilities provided for the control & display of items in an individuals work area?

11

Signage & Standards

Are the schedules & responsibilities defined for the cleaning & checking of the area to promote workplace organisation & improvement? Is there a policy to promote sharing of tasks & individual involvement in the process?

X

12

General Work Area

Is the workplace & equipment kept clean & free from uncontrolled waste? Are the insides of cabinets & drawers kept free from clutter? Are internal or external service contracts in place & known for maintenance of equipment & the environment?

X

13

Information Areas & Documentation

Are information areas & notice boards kept up to date, orderly & regularly reviewed? Are document expiry times shown? Are owners of information displays known & obvious? Is there a system to ensure that these items are maintained?

X

14

Visual Controls

Are Floor areas clean, undamaged (e.g. shiny) without slip, trip, or quality hazard? Include underneath desks, equipment & archive areas. Consider the effects of water, oil, waste, holes, cables etc.

X

15

Habitual Behaviour

Do persons habitually clean there area without being told? Are personal waste bins allowed to overflow?

X

Sub Total

visual management to the area!"

Standardize /Seiketsu: "Apply common standards &

Check Item

X

X

X

X

X

Sub Total

13

0

0

16

Signage & Standards

Is the workplace visual in its control methods, are these methods easy to understand & follow, are they standard in appearance ? Are Information Centres or Team Boards used as a focal point for information. Do these promote a Team ethos?

17

General Work Area

Is the climate set to provide suitable work conditions such as temperature, humidity & lighting. Is the area ventilated well enough to be clear of heavy dust & odours, (clean to breath). Is the angle & intensity of light adequate for the work being done?

18

Information Areas & Documentation

Is there a clear & visual improvement plan that drives performance improvement. Are associated measures visual. Is the story of the area told?

X

19

Visual Controls

Are the first 3S being maintained. Are we operating within the rules that we set & agreed?

X

20

Habitual Behaviour

Do people wear clothing which is clean & undamaged? Does work ware promote belonging and a Team methodology? Is Personal Protective Equipment worn as prescribed?

Sub Total Stick To

Stick to /Shitsuke: "Make the 5S system part of

Rating

No

Sub Total

everyday life!"

Sort / Seiri: "Keep what is needed, throw the

5S

N/A

X

X

2 0

2

0

18 0 0

0

X

12 6

21

Signage & Standards

Are people within the area trained in key procedures & practices? This includes 5S principles. Are procedures up to date & regularly reviewed?

22

General Work Area

Are tools, equipment, materials and information being stored correctly?

23

Information Areas & Documentation

Are Team Activity Boards & Information Centres up to date & regularly reviewed?

X

24

Visual Controls

Is the standard for visual control common across all 5S areas? Are fonts, styles, identifications, reports, naming conventions, maps, colour schemes, corporate identity, lighting etc, appropriately styled?

X

25

Habitual Behaviour

Are the team proactive in the management of the workplace & its environment. Are all the Team compliant in the agreed rules ? Are targets agreed & achieved by the team as planned. Does the Team assemble for activities at the agreed time & place.

X

Sub Total Total

Condition Observed 4 = Very Bad - (Above 7 problems)

1 = Good - (1-2 problems)

3 = Bad - (5-6 problems)

0 = Very Good - ( - Perfect Conditions)

2 = OK - (3-4 problems)

Also consider the severity of the issue in the area when scoring.

X

X

4

0

8 2 2 51

0

Area:

0

5S Audit - Radar Chart 20

15

10 10

8

5

13

0 2

Audited By:

18

0

Date: 30-Dec-99 Total

51

Previous Score: N/A

5S Observations - Office 5S No

Guidance Are there items such as obsolete or unused signage &

Store

Sort

1 documentation on walls, floors, ceilings within the area?

2

Is there any unused or surplus equipment in the area? Is there obsolete or duplicated storage media in the area? Are individuals' desktops, drawers, cabinets cluttered up with unneeded papers, samples etc ?

3

Are notice boards or similar current with regard to content ? Is there duplication of information in individuals work area? Are there items in the area which require archiving or have exceeded there lifetime?

4

Is it obvious which items are marked as unnecessary. Has a "Red Tag" exercise or similar been conducted or recently concluded?

5

Is uncontrolled personal equipment or belongings in the direct work areas? (eg coats on chairs) Is there discarded Personal Protective Equipment within the area?

6

Is there a 5S map or layout for the work area that clearly identifies the workplace geography including: walkways, processes, storage, personnel, contact details, desks, equipment, recycling, information areas etc. (consider floor marks, barriers)

7

Are any items stored in a manner that obstructs or hinders the use of fire equipment & escapes? Is the workplace arranged ergonomically & efficiently so as to minimise fatigue, distraction, & non value added activities.

8

Are files & other media arranged in a manner that ensures repetition of storage with no duplication? Is it clear which items are in use? Is there a process to ensure that archived documentation or similar is readily retrievable? (inc electronic media)

9

Are storage areas (e.g. racks, cabinets, floors) clearly identified as to their content. Is it indicated what goes where? Do locations for storage have owners? Are walkways clearly identified? Do flat surfaces have items that do not belong?

Are appropriate facilities provided to store personal equipment away from the workspace that is both safe &

10 where necessary accessible? Are facilities provided for

Shine

the control & display of items in an individuals work area?

11

Are the schedules & responsibilities defined for the cleaning & checking of the area to promote workplace organisation & improvement? Is there a policy to promote sharing of tasks & individual involvement in the process?

12

Is the workplace & equipment kept clean & free from uncontrolled waste? Are the insides of cabinets & drawers kept free from clutter? Are internal or external service contracts in place & known for maintenance of equipment & the environment?

13

Are information areas & notice boards kept up to date, orderly & regularly reviewed? Are document expiry times shown? Are owners of information displays known & obvious? Is there a system to ensure that these items are maintained?

Observations

S Standardise Stick to

14

Are Floor areas clean, undamaged (e.g. shiny) without slip, trip, or quality hazard? Include underneath desks, equipment & archive areas. Consider the effects of water, oil, waste, holes, cables etc.

15

Do persons habitually clean there area without being told? Are personal waste bins allowed to overflow?

16

Is the workplace visual in its control methods, are these methods easy to understand & follow, are they standard in appearance ? Are Information Centres or Team Boards used as a focal point for information. Do these promote a Team ethos?

17

Is the climate set to provide suitable work conditions such as temperature, humidity & lighting. Is the area ventilated well enough to be clear of heavy dust & odours, (clean to breath). Is the angle & intensity of light adequate for the work being done?

18

Is there a clear & visual improvement plan that drives performance improvement. Are associated measures visual. Is the story of the area told?

19

Are the first 3S being maintained. Are we operating within the rules that we set & agreed?

20

Do people wear clothing which is clean & undamaged? Does work ware promote belonging and a Team methodology? Is Personal Protective Equipment worn as prescribed?

21

Are people within the area trained in key procedures & practices? This includes 5S principles. Are procedures up to date & regularly reviewed?

22

Are tools, equipment, materials and information being stored correctly?

23

Are Team Activity Boards & Information Centres up to date & regularly reviewed?

Is the standard for visual control common across all 5S areas? Are fonts, styles, identifications, reports, naming

24 conventions, maps, colour schemes, corporate identity, lighting etc, appropriately styled?

25

Are the team proactive in the management of the workplace & its environment. Are all the Team compliant in the agreed rules ? Are targets agreed & achieved by the team as planned. Does the Team assemble for activities at the agreed time & place.